Closing: Open until filled
Hiring Range: $41,060 – $43,113 annually
This position is responsible for performing complex and technical accounting work in support of the City’s financial accounting functions, with a primary focus on administrative and fiscal management of federal, state, and local grants. Primary tasks will include managing and overseeing the life cycle of the grant processes, monitoring and tracking costs, overseeing any sub-recipients, collaborating with external and internal partners, filing periodic required reports with the grant agencies and creating transparent reporting for the City.
This position will assist departments and budget team with questions regarding the monitoring and development of budgets related to grants and monitor and oversee audit compliance and reporting. The successful candidate will also provide general professional and technical support to the Accounting division in the overall preparation and management of the city’s financial operations; performs complex analysis of financial data to prepare reports, and performs tasks to support daily operations of the accounting division. Strong interpersonal skills required for correspondence with representatives from granting agencies to identify and implement new and evolving grant requirements. Ideal candidates will be experienced, hard-working, highly motivated, detail oriented, innovative, driven by a passion for public service, and flexible to adapt to a fast paced work environment and able to handle large volumes of work accurately and efficiently to accomplish division goals.
Successful performance ensures compliance with all grantor requirements to ensure continual grant funding opportunities that will positively impact the City and community, and ensures completion of accurate and timely prepared financial records.
Duties & Responsibilities:
- Depending on assigned responsibilities, the employee may perform some or all the duties below:
- Plan, direct, and coordinate financial activity of grant-funded projects/programs to ensure that objectives are accomplished according to federal, state, and local regulations.
- Interpret laws and regulations pertaining to grant compliance and translate into operational City policies and procedures, as required.
- Maintain and update the City’s grant policy and collaborate with city departments to provide training, financial guidance, and oversight to ensure compliance with all federal, state, and local requirements.
- Oversee both the pre-award and post-award activity for assigned grant funding.
- Set up and maintain project master to properly track and record all grants within the City’s financial accounting system.
- Manage and coordinate creation of grant project budgets; monitor all expenses, and verify availability of funds and allowable costs (direct and indirect) are properly recorded, as dictated by grant guidance; evaluate all budgets and analyze all costs according to budget and ensure work is within appropriate deadline and funding allocations, and that appropriate approvals are in place for strong internal controls.
- Manage applicable sub-recipient grant application and award process; train and aid any sub-recipients to assist in proper management of grant funding; provide comprehensive monitoring of sub-recipients.
- Work with department staff to coordinate and prepare reimbursement requests and track fund disbursement to ensure timely reimbursement of expenses.
- Complete and submit required grant reporting (both internal and those required by grantor agencies).
- Gather documentation to prepare for the annual Single Audit requirements and prepare the Schedule of Expenditures of Federal and State Awards each year.
- Maintain grant-related reference resources including funder research files, grant application deadlines, grant reporting schedules, and other information as needed.
- Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 – Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Have working knowledge of procedures related to financial administration of grants.
- Participate in yearend and audit preparation process; prepare complex yearend journal entries and calculations; reconcile and balance general ledger accounts; review all financial output thoroughly for accuracy and completeness; gather data for external auditors and assist in the annual financial report preparation and federal and state required grant reporting.
- Perform duties in the role of backup of other accounting functions as needed to fill vacancies and to assist to meet operating demands.
- Design and develop spreadsheets for data collection and analysis; establish methods and procedures for data accumulation in order to prepare and analyze financial data and reports.
- Assume a continuous quality approach to all accounting processes and bring forward suggestions for process flow efficiency and customer service excellence; maintain technical knowledge by attending conferences and educational workshops.
- Perform all other duties of a similar nature and level as assigned.
- Guidelines include GAAP and GASB standards, The North Carolina Budget and Fiscal Control Act, relevant federal and state laws, specific grant requirements, city ordinances, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.
- Bachelor’s degree in accounting, finance, or business and 3-5 years of experience in a government/non-profit finance position or experience in finance, budget analysis or accounting experience which includes experience with Generally Accepted Accounting Principles (GAAP) or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
- Verifiable history of positive attendance and punctuality is required.
- The ability to be bonded is required.
- Possession of a valid Driver’s License.
Knowledge, Skills, and Abilities:
- Ability to analyze, research, and interpret grant guidelines.
- Ability to interpret statutes, regulations, and policies at the federal, state, and organizational levels and to apply these interpretations.
- Ability to exercise professional judgment and discretion in researching and communicating information.
- Ability to write clear and concise reports, correspondence, and other related work.
- Ability to work independently with minimal supervision.
- Ability to establish and maintain effective working relationships with a variety of individuals and diverse groups (both internal and external stakeholders).
- Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously.
- Ability to be highly self-motivated, capable of working effectively under pressure, with multiple deadlines and changing priorities in a fast-paced, deadline-driven environment; and to be a team oriented employee.
- Knowledge of techniques and methods for organizing, prioritizing, assigning, and monitoring work.
- Knowledge of principles and practices of general accounting, financial management, and budgeting.
- Knowledge of governmental fund accounting.
- Knowledge of Single Audit requirements for federal grant awards.
- Knowledge of relevant federal and state laws, city ordinances, and department policies.
- Knowledge of principles and applications of critical thinking and analysis.
- Knowledge of best practices, trends and emerging technologies.
- Knowledge of project management principles.
- Knowledge and effective use of customer service principles to provide excellent customer service.
- Skill in gathering data, analyzing findings and applying logic and reason.
- Skill in exercising political acumen, tact, professionalism, and diplomacy.
- Skill in utilizing a computer and relevant software applications, and other modern office technology; plus demonstrated high level knowledge and experience in Microsoft Excel and Word.
- Skill in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
- Skill in problem-solving, identifying alternative solutions and the consequences of proposed actions and implementing recommendations in support of goals.
- Skill in attention-to-detail in accuracy and timeliness of work.
- Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required for the assigned position.
Physical Requirements: The work is performed in a standard office environment and involves light physical demands; majority of work is using a computer and involves sitting for extended periods of time. Infrequent overtime may be required during certain times of the year to meet work demands.