Administrative Services Manager, Town of Chapel Hill Parks & Recreation (closes 10/16/20)

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Closing: 10/16/2020 11:59 PM Eastern
Hiring Range:  $55,466 – $73,186 annually

Job Summary:

The purpose of this position is to oversee the Administrative Division of the Parks and Recreation Department.

Essential Functions:

Provide leadership to the Administrative Division.  Train and develop staff to carry out their responsibilities according to the Town’s policy and standard operating procedures.  Serve as a member of the department’s management team.  Provide complex administrative support to Director and Assistant Director.  Monitor Department’s FMLA and Worker’s Comp cases.

  • Financial resources of the division including assisting with preparation of the department’s budget and direct oversight of administrative division budget;
  • Contract development and review, accounts payable and accounts receivable;
  • Development and implementation of Departmental policies and procedures; participates in developing department goals and objectives
  • Establishment of administrative systems and processes for the department
  • In person and on-line program registration, pass sales, facility booking and refund processing for the department; Fee Reduction program
  • Program registration software (currently RecTrac) administration and training;
  • Personnel actions from recruitment to retirement, payroll and provides benefit information;
  • Marketing and sponsorship program, including department website development and social media utilization;
  • Data management including employee, registration, sponsorship and other departmental data for reporting and decision-making purposes.  Develops data reports as requested.
  • Administrative and clerical duties in support of the department;
  • Training and safety program;
  • Volunteer and internship program;
  • Support to Town Advisory Boards, committees and internal and external customers;
  • Management of special projects;
  • Performs other duties as required.

This position supervises the Marketing and Sponsorship Coordinator, Administrative Coordinator, and two Administrative Assistants and other positions as assigned.

Minimum Qualifications:

An equivalent combination of education and experience that would provide the required knowledge, skills and abilities to perform the duties of the job.

Knowledge of:

  • Town and department policies and procedures
  • Relevant state laws, and town ordinances
  • Accounting principles and practices
  • Budgeting practices and internal financial control procedures
  • Principles, practices and trends of human resource management
  • Computerized financial management practices and procedures
  • Grant requirements
  • Marketing principles and practices

Ability to:

  • Interpret and apply policies and procedures
  • Analyze complex and confidential issues and draw logical conclusions
  • Establish and maintain effective working relationships with employees, customers and supervisors
  • Communicate effectively orally and in writing
  • Solve problems and make sound decisions
  • Models behaviors that are consistent with our values of RESPECT

Education: A Bachelor’s degree in parks and recreation, public administration, finance, accounting or a related field.

Experience: Five years of experience in Parks and Recreation or in a related field that includes at least two years of supervisory experience and at least one year of experience in budget preparation and financial analysis.

Certifications, Licenses, Registrations: Possession of or the ability to obtain a valid NC driver’s license.