Assistant Director of Financial Services, City of Gastonia (closes 8/31/18)

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Closing:  August 31, 2018
Salary Range:  $87,000 – $100,000 annually

Definition of Work:

Performs professional and administrative work in planning, organizing and directing financial activities related to the billing, collection, verification and balancing of all City revenues; responsible for all customer service activities related to new or transferred utility services, business licenses and other miscellaneous billings and revenues; responsible for evaluating and directing cash management activities, including the analysis and selection of securities for the investment of idle funds; does related work as required. Supervision is exercised over all personnel within the revenue, accounting and purchasing divisions, including Audit, Capital Assets, Payroll, Accounts Payable, Purchasing and Warehouse. Departmental supervision is exercised over all departmental personnel in the absence of the Director. Work is performed under the general direction of the Director of Financial Services.

Essential Functions:

  • Oversees activities of the Revenue Administration, Accounting, and Purchasing Divisions; including Utility Billing, Meter Reading and Collections, Audit, Capital Assets, Investments, Payroll, Accounts Payable, Purchasing and Warehouse. (20%)
  • Responsible for the collection of all City revenues, utility payments, license fees, special assessments, grant reimbursements and miscellaneous revenues. (15%)
  • Provide customer service and professional response to both internal and external customers. (10%)
  • Oversees ad valorem tax collection activities with Gaston County and the preparation of related reports, revenue projections and reconcilements. (5%)
  • Assist in employee recruitment, training, performance evaluation and retention activities of a professional and clerical staff. (5%)
  • Closely monitor cash balances and investments to maximize City profits. (5%)
  • Works with data processing and technology services personnel in evaluating and making recommendations for available software and hardware solutions used for throughout the department. (5%)
  • Prepares revenue division budget and monitors expenditures; assists with revenue projections and schedules required for the City’s annual budget. (5%)
  • Assists the Director of Financial Services in the planning and organization related to the billing and collection of City revenues. (5%)
  • Prepares analysis and review of estimated revenues, reimbursements, forecasts and cash flow statements.  Ensures reconciliation of accounts on a daily, monthly, quarterly, annual basis. (5%)
  • Contributes to the preparation of financial statements by compiling and analyzing data, and providing reports related to revenue collection, investments and state and federal financial assistance and responding to specific inquiries. (5%)
  • Assists in the review, evaluation and administration of department policies. (5%)
  • Oversees financial administration of federal and state grants. (5%)
  • Serves in capacity of Director in their absence. (5%)

Knowledge, Skills, and Abilities:

  • Comprehensive knowledge of governmental accounting procedures and business office operations
  • Comprehensive knowledge of general and state laws and City ordinances and procedures governing municipal financial practices and procedures
  • Ability to establish effective working relationships with subordinates, other departments and employees, elected officials and the general public
  • Thorough knowledge of cash management and investments; ability to analyze financial data and prepare reports
  • Ability to read and interpret state and federal financial regulations
  • Ability to communicate effectively, both orally and in writing
  • Ability to maintain and improve an effective system for the collection, receipting and reporting of large sums of money
  • Comprehensive knowledge of computer operations and software utilized to maintain records for the billing, verification and collection of revenues and financial analysis, as well as Microsoft Office Applications such as Word, Excel and PowerPoint.

Education and Experience:

Graduation from an accredited college or university with a Bachelor’s degree in accounting, finance, or related field and considerable experience in financial administration, accounting, cash management, investments and grant administration including considerable supervisory experience, or equivalent combination of education and experience. CPA certification is strongly preferred.