Budget Analyst, Alamance County (closes 4/3/2020)

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Closing:  April 3, 2020
Starting Salary:  $45,740 annually

Duties and Responsibilities

Under limited supervision, this position will perform analysis and complex administrative work in the planning, coordination and preparing of the County’s annual operating and capital budgets. This role will be responsible for assisting with compilation and reporting of the Alamance County Capital Plan along with helping to forecast revenues and expenditure projections.

Responsibilities may include, but are not limited to the following:

  • Compiles, reviews and analyzes data submitted for inclusion in the operating budget.
  • Responsible for compiling, reviewing and analyzing data submitted for inclusion in the Capital Improvement Plan.
  • Analyzes and reviews budget expenditures and revenue estimates in order to ensure compliance with relevant laws and policies.
  • Provides guidance to departments on budget issues; responds to department questions and inquiries regarding budget issues.
  • Assists departments to link budget requests with strategic initiatives and performance metrics.
  • Assists with various research and analysis projects; researching issues and preparing reports of findings and recommendations.
  • Compile and analyze accounting records and other data to determine the financial resources required to implement a program.
  • Within this role the expectation is the Budget Analyst will perform all duties above and others as assigned and trained in a prudent and sensible manner, following established County policies and procedures.

Qualifications

  • Accountability – Ability to accept responsibility and account for his/her actions.
  • Accuracy – Ability to perform work accurately and thoroughly.
  • Analytical – Ability to analyze statistical data, keep accurate records and complete reports.
  • Autonomy – Ability to work independently with minimal supervision.
  • Communication, Oral – Ability to communicate effectively with others using the spoken word.
  • Communication, Written – Ability to communicate in writing clearly and concisely.
  • Confidentiality – Ability to maintain confidential information secret or private.
  • Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
  • Honesty / Integrity – Ability to be truthful, maintain high level of confidentiality and be seen as credible in the workplace.
  • Independent Discretion – Ability to exercise discretion and independent judgment when needed to ensure successful department functioning
  • Integrity – Being forthright, honest and respectful within interactions with coworkers and members of the public at all times, building and reinforcing confidence within daily actions for county government.
  • Judgment – Ability to use good judgment and discretion as it relates to interpreting policies and procedures.
  • Multitasker – Ability to multi-task in a fast-paced environment.
  • Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
  • Prioritization – Ability to decipher the relative importance or urgency of tasks and duties.
  • Safety-Minded – Creating a safe work environment; managing risks; reducing exposure liabilities.
  • Time Management – Ability to utilize the available time to organize and complete work within given deadlines.

Education and Experience

  • Bachelor’s degree in Public Administration, Business, Accounting, Finance, Management or related field. A Master’s degree in a related field may substitute for experience.
  • One to three years of administrative experience preferably in governmental accounting and budget analysis experience, and/or auditing experience. Prior knowledge of the Local Government Budget and Fiscal Control Act.
  • Prior experience with Tyler Munis, preferred

Human Resources Business Manager, Wake County (open until filled, first round review 2/13/20)

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Closing:  Open until filled; first round review February 13, 2020
Hiring Range:  $78,410 – $109,770 annually

Description

Wake County invites candidates to apply for a newly created Human Resources Department Business Manager position. Through strategic partnership with County leadership, the Human Resources Department provides collaborative, innovative human resource programs and services that are customer-driven and results-oriented. With 38 full-time employees and an annual operating and benefits budget of $52 million, the Human Resources Department manages a variety of services, including:

  • Benefits Administration;
  • Employee Wellness;
  • Talent Acquisition and Compensation;
  • Employee Relations and Staff Development;
  • Human Resource Information Systems; and
  • Payroll.

This position will plan and oversee the contracts, budgeting and financial operations for the Human Resources Department and Health Insurance Benefits and Wellness budgets. Duties include: contract development and monitoring while ensuring compliance with regulations and provisions; expenditure and revenue monitoring; data analysis, forecasting and metric management; project planning and management; request-for-proposal development and management; vendor management; accounts payable encumbrance management; budget validation and administration; and assisting with business plan development.

Additionally, the HR Business Manager will provide short and long-term budget forecasts and budget planning. This position is also responsible for ensuring that staff have the infrastructure and resources (space, equipment, supplies, etc.) necessary to optimally perform their jobs within the available budget and County guidelines. The position works with the HR Director in the development and analysis of metrics to measure productivity of department operations. This position supervises the fiscal and business functions of the department while providing oversight and guidance to the department Office Assistant.

Duties and Responsibilities

  • Monitors expenditures and revenue budgets while ensuring expenditures do not exceed budget authority
  • Provides planning, development, coordination, and oversight of departmental contracts while ensuring compliance with County policies
  • Conducts high-level, complex analysis and program evaluation using statistics, data management, benchmarking, survey development and focus groups. Researches best practices of other comparable jurisdictions to establish performance benchmarks related to Human Resource operations.
  • Creates and implements comprehensive project plans ensuring that project deliverables are achieved on time and in line with budgetary guidelines
  • Monitors vendor performance and provides oversight of contract budgets while ensuring services meet contract requirements
  • Partners with the County’s Benefit Consultant to forecast and budget health insurance on a plan year and fiscal year basis and develop employer and employee contribution rates
  • Assists in the preparation and coordination of the annual department budget, benefits and wellness budget, and departmental business plan

Knowledge, Skills, and Abilities

  • Broad understanding of governmental budgeting, finance and contract practices
  • Ability to gather, investigate, analyze, and evaluate data to make sound recommendations
  • Expert in Excel, pivot tables, statistical analysis and metrics
  • Ability to proactively analyze Human Resource data from various reports
  • Exceptional written, verbal and presentation skills including the ability to communicate and coordinate across all levels of the organization
  • Excellent time management, prioritization, and ability to work under tight deadlines

Education and Experience

Required

  • Bachelor’s degree in Business Administration, Public Administration, or Finance.
  • Two years experience in finance, budgeting, policy or management analysis

Preferred

  • Master’s Degree in Business Administration, Public Administration, Accounting or Finance
  • Financial/budgeting experience working within local, state or federal government

Grants Writer/Manager, Cumberland County (open until filled)

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Closing:  Open until filled
Salary Range:  $51,516 – $65,000 annually

Assigned to the Cumberland County Finance office, this position performs highly complex professional work in the areas of grant writing, maintaining a County-wide inventory of active grants, grant budgeting and tracking, grant analysis and reporting, grant compliance monitoring and periodic auditing of grant programs.

Duties and Responsibilities

  • Preparation of proposals, grant applications, and requisite reports; performance of responsible, professional, and administrative work in researching, identifying, developing, and responding to public and private grant opportunities
  • Conduct research on foundations and governmental agencies to identify and evaluate prospects for grant funding.  Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals
  • Collaborate with departments to gather information necessary for writing compelling and accurate grant proposals.
  • Develop an in-depth understanding of programs and program needs
  • Take a proactive approach in providing leadership and assistance throughout grant application processes
  • Manage timelines and deliverables
  • Research and analyze potential grant funding to determine whether there is a match between the funder’s initiatives and a related County departmental need or potential opportunities for improvements
  • Provide clear communication of proper rules and regulations for approving grants, all specifications, requirements, and objectives across all departments of the organization and management

Grants Management

  • Develop a tracking mechanism/grants inventory system to account for, record, maintain, and report on existing grants and new grant awards within the County
  • Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
  • Oversee grants to ensure implementation is occurring according to the grant specifications and in the most cost-effective manner while maximizing the grants financial benefits
  • Monitor program budgets and expenditures and communicate with program managers to ensure effectiveness of grants
  • Administer grant records and evaluate financial reports to analyze progress.  Ensure all costs are expended within grant guidelines and within timeframes/deadlines provided
  • Analyze all processes in grants submissions and provide suggestions to enhance grant program entry for efficiencies
  • Monitor and analyze grant budget trends and make recommendations for cost control.  When applicable, make recommendations for future sustainability of programs if/when grant funds are set to expire
  • Accept and complete financial and accounting related projects that may involve independent research and analysis, balancing and preparing reports, training personnel, providing excellent customer service by assisting with inquiries, and/or assisting other departmental personnel with grant reporting assignments; this may involve making recommendations of process improvements to increase efficiencies
  • Perform other duties assigned

Knowledge, Skills, and Abilities

  • Must have high-level writing and research skills, outstanding written and verbal communication skills, including proofreading
  • Thorough knowledge of the methods, procedures and policies of Cumberland County as such pertains to the performance of the essential duties of the Grants Manager position
  • Thorough knowledge of principles and practices of accounting work to include performing grants management, budget and accounting activities, and financial and grant reporting
  • Working knowledge of the County’s financial systems to include chart of accounts and daily/monthly financial transactions
  • Considerable knowledge of financial systems & have significant knowledge of financial systems to analyze and modify operations
  • Considerable knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position
  • Considerable knowledge of the organization of the County government, and of related departments and grantor entities
  • Strong interpersonal skills, creativity, and critical thinking
  • Ability to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with which position interacts
  • Ability to work in collaboration with team members from a wide variety of backgrounds and cultures
  • Maintain a high level of confidentiality

Qualifications

Bachelor’s degree in business administration, public administration, accounting, finance or a directly related field and four years of progressively responsible professional level experience to include grants management; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Financial Business Manager, City of Asheville (continuous)

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Closing:  Continuous, with weekly review of applications
Salary: $57,240 – $89,295 annually

The City of Asheville is excited to hire a full-time, exempt Financial Business Manager to join the Public Works Department. The purpose of this position is to perform fiscal administrative duties in the management of the department’s finances and financial operations. The ideal candidate will have worked in the government sector managing the business and financial operations, providing excellent customer service to both internal and external stakeholders, have experience with fixed/physical asset management, have grant management experience and have a comprehensive background of financial and budgeting processes.

Duties and Responsibilities

  • Develop, implement, manage and report on the department’s operating and capital project budgets and work-plans; monitor the budget throughout the year to investigate variances, reconcile discrepancies, make adjustments, etc. 
  • Projects and monitors departmental revenues, expenditures and assesses; conducts frequent analysis of budget-to-actual and provides update reports to management. 
  • Manages federal, state, county and local grants by understanding grants, preparing and submitting reimbursements, ensuring reports are submitted on time, maintaining supporting documentation, applying for new grants and coordinate with finance to ensure accurate financial grant reporting. 
  • Manages the department’s logistics, which includes monitoring, managing and providing recommendations regarding departmental equipment, gear, fleet and other fixed and physical assets. 
  • Develops and prepares materials/documents, statistics, reports, presentations and other items for City Council, other departments, boards and commissions and other internal and external entities. 
  • Supervises staff by assigning and reviewing work, conducting performance evaluations and supervising reimbursement of employee expenses. 
  • Conducts research and analysis on various financial, budget and grant related items.   
  • Ensures the department’s financial retention efforts are in compliance with State Retention Policy by maintaining database to track archived items and managing destruction of records. 
  • Attends city and public meetings to answer financial and budgetary questions; attends internal meetings to provide unit updates. 
  • Represents the department on special task forces and committees. 
  • Collaborates with various departments and agencies to coordinate effort and manage projects. 
  • Provides customer service to internal staff and external customers, which includes resolving concerns, attending meetings, participating in work groups, assisting customers as needed, etc.

Knowledge, Skills, and Abilities

  • Comprehensive understanding of the field and application of advanced principles, techniques and theory. 
  • Comprehensive knowledge of governmental finance and budgeting. 
  • General knowledge of grant management and reporting. 
  • General knowledge of asset management, to include fixed and physical assets.
  • Ability to interpret, process and use complex workplace data and graphics with abundant information and/or challenging presentations including detailed charts, tables, graphs and forms and/or complicated diagrams or maps. 
  • Ability to conduct comprehensive research on organizational polices and procedures, best practices and innovative techniques. 
  • Ability to compile data and prepare formal reports or recommendations which may be shared with others, verbally or in writing. 
  • Ability to think creatively for work practices, programs and policies. 
  • Ability to communicate effectively in spoken and written form. 
  • Ability to research program documents and narrative materials, and develop reports from information gathered. 
  • Ability to analyze situations to pinpoint problems and assist with solving problems or identifying sources of obstacles. 
  • Ability to develop and maintain effective working relationships as required by work assignments. 
  • Ability to work independently with limited supervision. 
  • Ability to analyze and interpret policy and procedural guidelines and to apply this understanding to tasks. 
  • Ability to bring resources together to resolve a problem or provide a solution.

Education and Experience

  • Bachelor’s degree in Finance, Business Administration, Public Administration or a related field; at least five (5) years of related work experience and at least one (1) year of supervisory experience. 
  • Experience working in a municipal, federal and/or state government is preferred. 
  • Experience managing federal, state, county and local grants preferred.