Closing: Open until filled
Hiring Salary: $80,821 annually
Performs complex administrative and professional work planning, organizing, managing and participating in the financial activities and financial reporting for the Town, managing Finance, Billing and Collections, License Plate Agency and Grant Administration operations and staff, and assist with annual operating budget development and administration.
Duties and Responsibilities
- Supervises and evaluates License Plate Agency, Water/Sewer Customer Service and Billing personnel and the Grant Administrator.
- Plans, organizes, and directs the operations of the Finance Department, including supervision of staff responsible for disbursement and accounting of municipal funds, billing, purchasing, collections, and preparation of the payroll and maintenance of payroll and time records.
- Recruits and selects department personnel; assigns, directs, trains and inspects the work of staff; rewards, disciplines, coaches, counsels and evaluates staff performance; develops staff schedules; recommends transfers, promotions, suspensions, terminations, and demotions.
- Maintains a general accounting system for the Town; maintains financial records for each department; maintains separate accounts for items of appropriation in the budget; supervises and participates in payroll, accounts payable, risk management, debt financing, accounts receivable, utility billing and collections, fixed assets, grants administration, investments, tax collections, and related functions.
- Advises Town Manager and Board on financial issues.
- Participates in the budget process; develops revenue and expenditure projections for the annual budget; prepares budget related analyses; reviews/assists with budget requests and evaluations from other departments; prepares the line item budget form; monitors expenditures for compliance with the annual budget; prepares annual budget amendments and capital project ordinances.
- Approves and assists with grant reimbursement requests and other required financial information to grantor agencies as needed.
- Enters a variety of data into computer system.
- Reviews accounts payable checks with documentation for accuracy; reviews and approves purchase requisitions.
- Makes all changes to software system (e.g. employee deductions, addition of or deletion of employees, etc.).
- Administers Town’s insurance programs (e.g. workers compensation, property and liability, etc.).
- Receives and responds to citizen questions, and or complaints.
- Authorizes all checks for payroll and vendors on recurring basis.
- Prepares various monthly, quarterly, and annual fiscal reports.
- Reconciles bank statements.
- Manages the annual external audit process; schedules audit and related workflow; requests audit related information from other departments; prepares required schedules, reports and work papers.
- Prepares or supervises the preparation of reports required by the Town Manager, Board of Commissioners, Local Government Commission, and other State and Federal agencies; tracks and maintains cash flow analysis; develops and maintains financial records related to capital projects.
- Attends meetings as required.
- Performs other duties as required.
Knowledge, Skills, and Abilities
- Comprehensive knowledge of applicable North Carolina General Statutes and of local ordinances governing municipal financial practices and procedures.
- Comprehensive knowledge of the principles and practices of public finance administration, including principles and practices of municipal accounting.
- Comprehensive knowledge of Town policies and procedures.
- Comprehensive knowledge of the principles and practices of automated fiscal systems and their use in a municipal environment.
- Comprehensive knowledge in the use of standard office equipment and associated software.
- Comprehensive knowledge in preparing detailed reports, forms, and other forms of correspondence.
- Comprehensive knowledge in the use of standard accounting software.
- Ability to make arithmetic computations.
- Ability to compute rates, ratios and percentages.
- Ability to understand and apply governmental accounting practices in maintenance of financial records.
- Ability to evaluate complex financial systems and formulate and install accounting methods, procedures, forms, and records.
- Ability to plan, organize, direct, and evaluate the work of employees in fiscal operations and maintenance of Town records.
- Ability to design and prepare analytical or interpretative financial statements.
- Ability to communicate effectively in oral and written forms.
- Ability to establish and maintain effective working relationships with the public, department directors, government officials, the Town Board, and Town employees.
- Accuracy and thoroughness in the analysis and preparation of financial records and reports.
Education and Experience
- Bachelor’s degree in accounting, business administration, or related field.
- Three years’ experience in governmental finance administration.
- Three years’ supervisory experience.
- Possession of a valid North Carolina driver’s license.
- Bilingual preferred