Closing: 10/28/2020 11:59 PM Eastern
Hiring Range: $47,902 – $65,000 annually
This class is the fourth level in a seven-level Fiscal Services Series devoted to providing paraprofessional fiscal support and fiscal analysis and management. Incumbents provide professional journey-level work in an accounting, budgeting, grants administration or related financial analysis function. Work may include analytical, reconciliation, reporting and oversight work for the finance, accounting, budget, procurement, treasury and business services functions of central financial operations or a department’s financial operations. As assigned, incumbents may serve as lead workers, assigning work and monitoring work completion or may supervise paraprofessional and/or support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
Duties & Responsibilities:
- Manages and audits the payroll functions for all departmental employees. All payroll adjustments related to over and under payment, leave adjustments, call and auto stipends. Departmental liaison for Payroll, Finance, Human Resources and Worker’s Compensation; Subject Matter Expert (SME) for all payroll functions in the Emergency Communications Center.
- Performs analysis and reviews to ensure accuracy of financial information to ensure accuracy and compliance with applicable policies, procedures, regulations and requirements; provides summary reporting and prepares recommendations based on findings. As assigned, incumbents may serve as lead workers, assigning work and monitoring work completion or may supervise staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
- Monitors and administers fiscal accounting procedures, processes, transactions and/or system interfaces; identifies discrepancies, variances and financial irregularities; performs reconciliations; analyzes issues and recommends and coordinates problem resolution with staff, vendors and/or other operational stakeholders.
- Serves as a functional liaison and provides internal and external customer support; performs research and review of financial accounts, budget transfers, contract documentation, grant funding, payments/receipts, billing, requisitions, asset tracking and lease information and/or other fiscal process and verifies accuracy, compliance, and/or need for change; recommends and implements adjustments, enhancements or updates.
- Performs analysis of financial data and information; develops, updates and/or maintains financial reports, spreadsheets, statements, journal entries, schedules, agendas, projections, and/or presentations.
- Reviews financial policies, procedures and practices; provides recommendations for enhancements; assists in developing, updating, implementing and monitoring compliance with policies and procedures.
- Provides professional and technical support of assigned program or special project which may include budget development, monitoring and analytical support.
- Performs other duties of a similar nature and level as assigned.
- Position-specific responsibilities might include:
- Providing assistance and/or responding to inquiries from citizens, other stakeholders or first responders regarding technology projects and the emergency communications center as a whole. Coordinating and serving as an active participant in WECO and 911 board meetings. Develops and maintains service level agreements and interlocal agreements
- Preparing program budgets; scheduling and attending staff meetings
- Assisting in maintaining CALEA standards and accreditation for the department
- Performing operational studies and provides recommendations
- Researching issues affecting policy development and municipal operations
- Facilitating public involvement and responding to citizen inquiries and complaints
- Attending City Council and other meetings and providing follow-up briefings for department director, public safety partners, and staff
Education and Experience
Bachelor’s degree in accounting, finance, business or public administration and two years of professional finance, budget analysis or accounting experience. Some assignments may require experience with Generally Accepted Accounting Principles (GAAP) and/or public-sector accounting and budgeting.
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Project Management Professional preferred; Commission on Accreditation for Law Enforcement Agencies (CALEA) Manager within 1 year of employment
Knowledge, Skills, and Abilities:
- Principles and practices of program administration and management.
- Principles and applications of critical thinking and analysis.
- Principles and methods of qualitative and quantitative research.
- Best practices, trends and emerging technologies.
- Project management principles.
- Modern budget practices.
- Applicable federal, state and local laws, codes, regulations (based on assignment).
- Customer service principles.
- Specialized equipment relevant to area of assignment.
- Modern office technology.
- Managing fiscal processes, project or program.
- Gathering data, analyzing findings and applying logic and reason.
- Researching industry trends, solutions and best practices.
- Interpreting, monitoring and reporting financial information and statistics.
- Authoring and preparing original reports, documents and presentations.
- Monitoring project schedules, status and compliance.
- Organizing and maintaining fiscal program/process documentation, schedules, records and files.
- Coordinating deadlines and prioritizing competing demands.
- Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
- Providing customer service.
- Utilizing a computer and relevant software applications.
- Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
May be required to work extended hours during emergency and disaster events.
The length of the hiring and selection process varies. The process may include the following:
- Job application review
- Interview (Tentatively scheduled for 11/5/20)
- Criminal history investigation
- Employment reference check
- Controlled substance testing, physical, and health assessment
Any applicant that has been disqualified or rejected during a previous process may reapply.
ADA and Other Requirements:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions.
Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.
Working Conditions: Work is routinely performed in an indoor, office environment.