Fiscal Analyst, Town of Apex (closes 10/27/21)

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Closing: 10/27/2021
Salary Range: $57,151 – $94,300 annually

Job Description:

The primary focus of the Financial Analyst will be administering the American Rescue Plan Act (ARPA) funding released by the US Treasury which will require incremental administrative and fiscal management efforts as the Town works to make this once in a lifetime funding positively impact our community for years to come. These tasks include managing and overseeing the life cycle of the grant processes, monitoring and tracking costs, overseeing sub-recipients, collaborating with external and internal partners, filing periodic required reports with the Treasury and creating transparent reporting for Town Council and the larger community.  This position has the option of a hybrid work environment that allows working remotely. On site work will be required for certain meetings and presentations.

Duties & Responsibilities:

  • Plan, direct, and coordinate financial activity of grant-funded projects/programs to ensure that objectives are accomplished according to federal, state, and local regulations.
  • Oversee both the pre-award and post-award activity for assigned grant funding.
  • Manage federal grant funding as mandated by federal grant guidance.  Coordinate budget development, allowable direct and indirect costs, funding allocations, and appropriate approvals.
  • Create new grant project budgets, monitor all expenses, verify availability of funds and allowable expenses as dictated by federal grant guidance.
  • Interpret laws and regulations pertaining to federal grants and aligns grant projects for compliance.
  • Prepare status reports for Town Administration and Town Council.
  • Evaluate all budgets and analyze all costs according to budget and ensure work within appropriate deadline.
  • Manage subrecipient grant application and award process.
  • Train and aid all subrecipients to assist in proper management of grant funding.
  • Provide comprehensive monitoring of subrecipients.
  • Monitor grant-funded projects and their budgets to ensure compliance with grant specifications.
  • Complete and submit required grant reporting.
  • Work with Finance staff to review reimbursement requests and track fund disbursement.
  • Maintain grant-related reference resources including funder research files, grant application deadlines, grant reporting schedules, and other information as needed.
  • Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 – Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards.
  • Have working knowledge of procedures related to financial administration of grants.
  • Performs other duties of a similar nature and level as assigned.

Knowledge, Skills, and Abilities:

  • Ability to analyze, research, and interpret grant guidelines.
  • Ability to interpret statutes, regulations, and policies at the federal, state, and organizational levels and to apply these interpretations to budget administration.
  • Ability to communicate (in written, visual, and oral media) complex financial and budget information to various audiences, from front-line staff to executive level leadership in a clear, concise manner that recognizes the unique needs of different stakeholders.
  • Ability to utilize multiple sources of information to research, evaluate, and make recommendations related to issues and policies affecting decisions about the budget or its related processes.
  • Ability to develop and maintain positive working relationships with internal and external stakeholders.
  • Ability exercise professional judgment and discretion in researching and communicating information. Ability to independently research and analyze information and to propose programs and projects.
  • Ability to write clear and concise reports, correspondence, and other related work
  • Ability to work independently with minimal supervision.
  • Ability to establish and maintain effective working relationships with a variety of individuals and diverse groups (both internal and external), and to develop a consensus on specific issues.
  • Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously.

Knowledge of:

  • Techniques and methods for organizing, prioritizing, assigning and monitoring work (based on assignment).
  • Principles and practices of general accounting and financial management.
  • Principles and practices of program administration and management.
  • Principles and methods of qualitative and quantitative research.
  • Principles and applications of critical thinking and analysis.
  • Best practices, trends and emerging technologies.
  • Principles and techniques of effective oral presentations.
  • Project management principles.
  • Modern budget practices.
  • Applicable federal, state and local laws, codes, regulations (based on assignment).
  • Customer service principles.
  • Specialized equipment relevant to area of assignment.
  • Modern office technology.

Skills in:

  • Managing a project or program.
  • Overseeing the implementation and adherence to quality assurance and standards.
  • Researching industry trends, solutions and best practices.
  • Gathering data, analyzing findings and applying logic and reason.
  • Interpreting, monitoring and reporting financial information and statistics.? Establishing and maintaining business relationships in support of financial management.
  • Exercising political acumen, tact and diplomacy.
  • Coordinating deadlines, prioritizing work demands and assigning/monitoring work performed.
  • Working effectively under pressure, with multiple deadlines and changing priorities.
  • Authoring and preparing original reports, documents and presentations.
  • Facilitating group discussions and building consensus using persuasive reasoning.
  • Managing project or program finances.
  • Preparing and administering budgets and related reporting (based on assignment).
  • Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
  • Providing customer service.
  • Utilizing a computer and relevant software applications.
  • Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.


Bachelor’s degree in accounting, finance, business or public administration and four years of professional finance, budget analysis or accounting experience which includes experience with Generally Accepted Accounting Principles (GAAP) and/or public sector accounting and budgeting OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Additional Requirements:

Valid North Carolina Driver’s License.

Requires post-offer drug testing,  background verifications including references, criminal record and driver’s license checks prior to employment.

Physical Requirements:

  • Positions in this class typically require: grasping, talking, hearing, seeing and repetitive motions.
  • Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body.
  • Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  • Work is routinely performed in an indoor, office environment.

The Town of Apex provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, sex, race, color, religion, national origin, disability, political affiliation or marital status, veteran status, or genetic information.