Closing: 6/28/2021 11:59pm EST
Hiring Range: $40,712 – $46,764 annually
This class is the first level in a seven-level Fiscal Services Series devoted to providing paraprofessional fiscal support and fiscal analysis and management. Incumbents provide semi-skilled and skilled technical accounting support. Work may include reconciling invoices with purchase orders; reconciling financial transactions; processing payments; entering and/or correcting accounting entries; processing refunds; providing quality assurance for billing; assisting in the testing and implementation of computerized accounting system changes; initiating weekly payment cycles, as assigned; and maintaining files and records.
Duties & Responsibilities:
- Analysis of fleet and financial data in Excel, Power BI, Geotab telematics, and Power BI.
- Provide fleet data upon request to City Departments.
- Governmental Reporting.
- Contract Development, Administration, and Routing.
- Request for Proposals and Quotations.
- Monitor Telematics Information.
- Budget and CIP Development.
- Develop spreadsheets, graphs, and status reports as required.
- Provides internal and external customer support.
- Refers complex requests to appropriate resource.
- Sends out correspondence and or notifications.
- Special Projects.
- Research Vendor related issues.
- Back-up all Administrative Positions in the following areas: Requisitions, Time Keeper Duties, Accounts Payable Exceptions, Receiving of Materials against PO’s, Travel & Expense Reports, P-Card Reconciliation, Personnel Actions Forms, NPO’s Non- Purchase Orders, Neogov applications, SDMWOB reporting, resolve vendor disputes, Wellness meetings.
- Prepares and maintain division files.
- Petty Cash reconciliation.
Education and Experience: High School Diploma or GED and three years of accounts payable, accounts receivable or paraprofessional accounting or bookkeeping experience; or an Associate’s Degree in accounting or business administration and one year of paraprofessional accounting or bookkeeping experience.
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Licensing/Certifications: None Required
- Standard practices, methods and materials of assigned work.
- Business math concepts.
- Filing and record-keeping principles.
- Occupational hazards and applicable safety principles and practices.
- Uses and properties of supplies and equipment.
- Applicable federal, state and local laws, codes, regulations (based on assignment).
- Customer service principles.
- Specialized equipment relevant to area of assignment.
- Modern office technology.
- Composing and maintaining basic original documents including reports, spreadsheets, and correspondence.
- Performing basic original research, compiling and assembling data.
- Organizing tasks, meeting deadlines and prioritizing competing demands.
- Following directions and meeting standards.
- Providing attention to detail in assignments.
- Proofreading and error correction.
- Business math computations.
- Exercising confidentiality.
- Organizing and maintaining records and files.
- Maintaining and updating data and documentation.
- Comprehending reference books and manuals.
- Operating assigned tools and equipment.
- Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
- Providing customer service.
- Utilizing a computer and relevant software applications. (Excel, Word, Microsoft Office, Peoplesoft, Power BI)
- Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
ADA and Other Requirements: Positions in this class typically require: fingering, grasping, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Working Conditions: Work is routinely performed in an indoor, office environment.
Note: This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.