Planning and Development Fiscal Supervisor, City of Raleigh (closes 10/11/20)

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Closing: 10/11/2020 11:59 PM Eastern
Hiring Range:  $65,241 – $85,000 annually (promotional range may vary)

Job Description

This class is the sixth level in a seven-level Fiscal Services Series devoted to providing paraprofessional fiscal support and fiscal analysis and management. Incumbents provide professional work overseeing an assigned program, unit or function of fiscal services and provide supervision to a minimum of two or more full time professional level employees. As assigned, incumbents may serve as subject matter expert to Assistant City Managers and the City Manager. Incumbents supervise professional, paraprofessional and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

Essential Duties

  • Supervises staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
  • Oversees assigned fiscal services program, unit or function ensuring the adherence with quality standards, policies, procedures and applicable laws and regulations.
  • Plans, coordinates and facilitates meetings, resources, activities and special projects in addressing deadlines, system applications and interfaces, customer service and/or operational issues.
  • Provides direction and guidance to department heads and staff on processes, projects and issues of assigned area; provides subject matter expertise to internal and external customers; manages resolution of escalated issues.
  • Performs and oversees financial analyses and reporting initiatives; supervises special projects related to functional process improvement, policy development, resource studies, forecasting and/or program review/evaluation.
  • Oversees and administers financial policies, procedures and processes of assigned area; researches complex standards and legislation; implements changes and improvements for streamlining processes.
  • Manages, monitors and assists in administering assigned budgets, expenditures, contracts and/or proposal requests.Performs other duties of a similar nature and level as assigned.

Position Specific Responsibilities Might Include:

Positions assigned to Accounting and Financial Reporting may be responsible for:

  • Providing oversight of general ledger accounting and closing processes;
  • Overseeing financial statement accounting including annual audit, preparation of Comprehensive Annual Financial Report (CAFR), Citizen’s Annual Financial Report (PAFR) and supplemental reports.

Positions assigned to Budget Management may be responsible for:

  • Supervising the preparation, publication and presentation of the City’s operating and capital budgets;
  • Daily management of operating and capital budgets and ensuring budget decisions align with city-wide strategic plans and priorities.

Positions assigned to Payroll and Payables Administration may be responsible for:

  • Overseeing the processing of payroll, expense reimbursements and vendor payments for the City;
  • Serving as primary contact for internal and external auditors providing requested information;
  • Managing the transfer and reconciliation of funds for City’s medical, dental and retiree trust accounts;
  • Reviewing and filing all payroll tax reporting and rendering proper payments.

Positions assigned to Utility Billing may be responsible for:

  • Overseeing the accurate and timely billing and accounting of utility services;
  • Reviewing and prioritizing functional and technical application design requests and applicable testing.

Typical Qualifications

Bachelor’s degree in accounting, finance, business or public administration, five years of professional finance, budget analysis or accounting experience which includes experience with Generally Accepted Accounting Principles (GAAP) and/or public sector accounting and budgeting and two years of supervisory experience.
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Supplemental Information

Knowledge of:

  • Supervisory principles, practices and techniques.
  • Techniques and methods for organizing, prioritizing, assigning and monitoring work.
  • Practices and methods of coaching and leading the work of others.
  • Principles and practices of general accounting and financial management.
  • Principles and practices of program administration and management.
  • Project management principles.
  • Best practices, trends and emerging technologies.
  • Principles and methods of qualitative and quantitative research.
  • Principles and applications of critical thinking and analysis.
  • Principles and practices of budget development and administration.
  • Principles and techniques of effective oral presentations.
  • Principles and practices of conflict resolution.
  • Applicable federal, state and local laws, codes, regulations (based on assignment).
  • Customer service principles.
  • Specialized equipment relevant to area of assignment.
  • Modern office technology.

Skill In:

  • Supervising and evaluating staff performance.
  • Training and coaching staff.
  • Coordinating deadlines, prioritizing work demands and assigning/monitoring work performed.
  • Managing a program or project.
  • Overseeing the implementation and adherence to quality assurance and standards.
  • Interpreting, monitoring and reporting financial information and statistics.
  • Researching industry trends, solutions and best practices.
  • Compiling and sorting data and articulating issues and recommendations.
  • Authoring and preparing original reports, documents and presentations.
  • Developing policies and procedures.
  • Facilitating group discussions and building consensus using persuasive reasoning.
  • Providing technical guidance, direction and education to program stakeholders.
  • Developing and managing business relationships with program stakeholders.
  • Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
  • Providing customer service.
  • Utilizing a computer and relevant software applications.
  • Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA and Other Requirements:
Positions in this class typically require: fingering, grasping, talking, hearing, seeing and repetitive motions.
Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Working Conditions:
Work is routinely performed in an indoor, office environment.