Assistant Purchasing Manager, City of Wilson (closes 2/22/19)

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Closing:  February 22, 2019
Salary Range:  $52,565 – $82,002 annually

The purpose of this position is to assist with the management of the purchasing and warehousing operations of the city. This position is responsible for professional level accounting and purchasing work in a service excellence culture. Successful performance helps ensure the effectiveness of all city operations. The work consists of varied management duties. The need to follow specific guidelines contributes to the complexity of the work. This position will offer a centralized source of procedures, information and support services both internally and externally related to the City’s procurement and issuance of goods and services, and contracting and bidding in accordance with all applicable purchasing rules and regulations.

Duties and Responsibilities

  • Assists with the establishment of general goals for the warehousing and purchasing functions of the city; assists with the management of database programs to track and verify goals.
  • Helps to forecast inventory requirements; forecast commodity costs for budgeting; helps administer the city’s procurement program; assists in the preparation of purchasing and surplus activities reports.
  • Assists with the review of drafts of RFP or proposed contract; makes recommendations for compliance with state or city policies.
  • Reviews specifics of questionable transactions and takes remedial actions as necessary.
  • Assists with training, scheduling, assignments, and directives, supervising, and evaluating personnel.
  • Meets with City Council for award of bids, sale of surplus and other matters.
  • Conducts purchasing workshops for city employees.
  • Meets with citizens to discuss bid opportunities and surplus sales.
  • Meets with architects and engineers to discuss bids.
  • Enforces proper accounting methods, policies and principles as they relate to purchasing and accounts payable.
  • Performs other related duties as assigned.

Knowledge, Skills, and Abilities

  • Knowledge of the principles and practices of municipal purchasing activities.
  • Knowledge of the principles and practices of computerized financial information management.
  • Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
  • Skill in utilizing financial computer software programs.
  • Skill in management and supervision.
  • Skill in operating office equipment such as a computer and calculator.
  • Skill in oral and written communication.

Education and Experience

  • Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in accounting, business administration or public administration and three (3) years of related experience; or any equivalent combination of training and experience, which provides the required knowledge base, skill set and abilities.
  • Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department.
  • Accounting experience should, at minimum incorporate the capacity to monitor and analyze purchasing data and produce detailed reports or statements.
  • Achievement of the Certified Local Government Purchasing Officer Credential is required within 36 months of employment (refer to UNC School of Government website for details).
  • Preference will be given to one or more certifications from the following organizations:
    • Carolinas Association of Governmental Purchasing,
    • National Institute of Governmental Purchasing, or
    • The National Purchasing Institute