2018 Summer Conference: A Day at the Beach Podcast

At the 2018 Summer Conference, a live podcast of Municipal Equations was recorded. This is a podcast about cities and towns in changing times brought together by Ben Brown of the N.C. League of Municipalities. The discussion on “A Day at the Beach (The Wild Intersection of Gov’t and Summer Vacation)” had great energy and the podcast production was a neat way to present the material.

http://municipalequation.libsyn.com/ep-54-a-day-at-the-beach-the-wild-intersection-of-govt-and-summer-vacation

Thanks to the shoutout in the podcast from Ben Brown, who thought “the conference itself was really cool and it hit a lot of modern and futuristic topics in the world of government budgeting, spending, and prioritizing. A lot goes into it, way more than any of us think.”

Senior Budget & Management Analyst, City of Raleigh (closes 7/22/18)

Click Here For the Full Description and/or to Apply for this Position

Closing: July 22, 2018
Salary Range: $51,822 – $95,871 annually

The City of Raleigh is seeking a full-time Senior Budget and Management Analyst within the Budget and Management Services Department. This is a professional position working independently to develop and manage the annual operating and multi-year capital plan, support the City’s strategic and business planning efforts, manage special projects, and contribute to policy discussions.

Department staff have a rich variety of assignments and work closely with the City Manager, and Assistant City Managers, to set budget priorities, respond to City Council questions, and facilitate consensus-building among stakeholders. We work directly on major projects, such as new business planning processes, departmental reorganizations, and regional planning efforts. Analysts manage a portfolio of assignments, including operating departments and capital programs, enterprise and internal service funds, and special project management. Analysts also work directly with City departments to prioritize needs, resolve challenges, and plan service improvements.

The City’s total compensation package, including salary, health plan, and other benefits, is highly competitive. To learn more about the City, visit the City of Raleigh website at www.raleighnc.gov.

Responsibilities

  • Identifies the need for and performs complex analytical, quantitative and managerial work in the:
    • Preparation and development of annual operating and capital budgets;
    • Implementation and control of current operating and capital revenues and expenditures;
    • Analysis and evaluation of policy and management issues; and
    • Evaluation and measurement of the performance of City programs and strategic goals.
  • Provides professional consultation and guidance to departments by:
    • Reviewing budgets and long range financial and strategic plans including staffing, expense and revenue projections.
    • Recommending approaches for linking strategic objectives to performance targets; and
    • Identifying opportunities of cost savings/cost avoidance.
  • Work with assigned departments to identify, analyze, and prioritize operational needs, and evaluate those needs during the budget cycle.
  • Manages projects that are complex, cross-departmental, and have significant financial impacts, with minimal guidance.
  • Support the City’s strategic plan by helping departments collect data, refine performance measures, and communicate results to senior management.
  • Prepare communications, including memoranda, presentations, and talking points, to help senior management debate policy choices.
  • Assist department staff with crafting clear, concise agenda materials for City Council.

Education and Experience

A Bachelor’s degree in public administration, public policy, business administration, or a related field and five years of professional experience in financial, budget, management, or policy analysis.  A master’s degree in public administration, public policy, business administration, or related field is desirable and may be substituted for experience.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Knowledge of:

  • Local government financial and management concepts, such as fund accounting, indirect cost allocation, program evaluation, strategic planning,
  • Principles and practices of program administration and management.
  • Principles and methods of qualitative and quantitative research.
  • Principles and applications of critical thinking and analysis.
  • Best practices, trends and emerging technologies.
  • Principles and techniques of effective oral presentations.
  • Project management principles.
  • Modern budget practices.
  • Applicable federal, state and local laws, codes, regulations.
  • Customer service principles.
  • Budget planning software systems and analytical tools.
  • Microsoft Office suite.

Skill in:

  • Articulating policy recommendations that well define the issue or problem; provide viable options; and present sound analysis justifying the recommended action/policy direction.
  • Resolving complex issues involving multiple stakeholders or views, using independent judgment and tact in the workplace.
  • Planning, initiating and managing complex projects simultaneously.
  • Communicating effectively, both orally and in writing, including developing summaries, presentations, memoranda, and handouts.
  • Developing and analyzing capital improvement programs and complex operating budgets, performing quantitative analysis, researching and preparing reports, reviewing and interpreting statistical information.
  • Performing complex financial analysis to include rate modeling, multi-year budget projections and personnel cost projections.
  • Exercising political acumen, tact and diplomacy.
  • Working effectively under pressure, with multiple deadlines and changing priorities.
  • Authoring and preparing original reports, documents and presentations.
  • Facilitating group discussions and building consensus using persuasive reasoning.
  • Providing customer service.
  • Working independently and establishing effective working relationships with employees at every level of the organization.
  • Collaborating with others who have differing perspectives and viewpoints.
  • Analyzing programs and policies, synthesizing information, and presenting sound recommendations to executive staff.

Finance Officer, Town of Montreat (continuous)

Click Here For the Full Description and/or to Apply for this Position

Closing:  continuous
Hiring Range:  depends on qualifications

The Town of Montreat is currently seeking applicants for the position of Finance Officer. This person will perform a variety of fiscal and administrative functions including disbursement and accounting of municipal funds, utility billing, accounts payable, accounts receivable, fixed assets, payroll, preparation of financial reports, program evaluation and public policy analysis as assigned.

Description

Performs professional and administrative support duties performing financial functions and related recordkeeping for the Town. Conducts program evaluation and public policy analysis for special projects as assigned.

Distinguishing Features of the Class

An employee in this class performs a variety of fiscal and administrative functions including disbursement and accounting of revenues and expenditures; accounts payable, payroll, budgetary accounting, utility billing and customer service, assistance in tax collections, and general customer service. The employee must exercise considerable independent judgment and initiative in planning and performing the fiscal control system. Work is performed in accordance with established municipal finance procedures, local ordinances, and North Carolina General Statutes governing the responsibilities of local government financial operations. Work is performed under the supervision of the Town Administrator and is evaluated through conferences, reports, and by an independent audit of financial records.

Duties and Responsibilities

Essential Duties and Tasks

  • Performs a variety of financial operations including disbursement  and  accounting of municipal funds,  billing,  accounts payable, accounts receivable, fixed assets, accounting, payroll, reconciliation of bank statements,  and preparation of monthly, quarterly, and annual financial reports.
  • Assists the Town Administrator in preparation of the general operating budget; projects revenues and spending, maintaining records and disbursements.
  • Oversees personnel and payroll functions including new employee enrollment into benefits; reviews and enters time sheets to prepare payroll; prints and distributes payroll checks; prepares a variety of payroll deduction reports; writes checks or otherwise satisfies withholdings payments requirements; prepare a variety of related quarterly and annual reports; files Workers’ Compensation claims and pays insurance bills.
  • Processes water meter readings and calculates and sends water bills; posts payments; receives calls for customer service related to water billing and assigns work orders to staff.
  • Submits annual sales tax, utility and other tax and expenditure reports to the State of North Carolina, and quarterly gasoline tax refund requests.
  • Performs budgetary accounting and general ledger preparation and maintenance; provides information and assistance to the Administrator, staff, and elected officials regarding financial reporting and budgeting; provides information to the Administrator and Board on a variety of financial issues; attends Board meetings when needed.
  • Assists the auditors during the annual audit of Town financial records; follows up on findings  to improve financial systems.
  • Conducts program evaluation and public policy analysis for special projects as assigned.
  • Provides general customer service to the public providing information, problem-solving and referral and a variety of town services.
  • Provides general office administrative duties including answering the phone, faxing, copying and files maintenance.

Additional Job Duties

  • Serves as Deputy Clerk, taking minutes at meetings in the absence of the Clerk.
  • Performs related duties as required. May supervise Finance Department staff.

Knowledge, Skills, and Abilities

  • Considerable knowledge of the organization and functions of municipal government..
  • Considerable knowledge of North Carolina General Statutes and of local ordinances governing municipal financial practices and procedures.
  • Considerable knowledge of the principles and practices of public finance  administration,  including  principles  and practices of municipal accounting.
  • Considerable knowledge of the laws and regulations affecting the maintenance of financial records.
  • General knowledge of automated accounting and related systems and ability to work with Town staff in handling duties in an automated environment.
  • Accuracy and thoroughness in the analysis and preparation of financial records.
  • Ability to exercise sound judgment in making decisions in conformance with laws, regulations, and policies.
  • Ability to evaluate financial systems and formulate and install accounting methods, procedures, forms, and records.
  • Ability to  design  and prepare analytical or interpretative financial statements.
  • Ability to establish and maintain effective working relationships with the public, departmental heads, governmental officials, and with other Town employees.

Education & Experience

Graduation from a two year college or university with a major in accounting or business and considerable responsible experience in governmental accounting or bookkeeping; graduation from a four year college or university with a degree in accounting, government, or related field preferred; or an equivalent combination of education and experience.

 

Emergency Communications Analyst (ECC Program Administrator), City of Raleigh (closes 7/13/18)

Click Here For the Full Description and/or to Apply for this Position

Closing:  July 13, 2018
Hiring Range:  $43,981-$62,673 annually (promotional hiring range may vary)

This class is the fifth level in a five-level Emergency Communications Series devoted to emergency 911 police and fire telecommunications, non-emergency call taking, and police and fire dispatch communications. Incumbents provide professional journey-level work in the program administration and analysis of emergency communications. Work may include preparing and managing the department’s budget; approving expenditures, tracking trends, and preparing financial reports; representing the department in state and regional meetings; preparing procedures, polices, plans and directives; preparing, monitoring and routing agreements and contracts for approval; reviewing, approving and routing purchase orders for final approval; serving as project manager for assigned Emergency Communications Center initiatives; responding to inquiries from citizens and first responders; researching issues; maintaining data; and preparing original reports and correspondence.

The City’s total compensation package, including salary, health plan, and other benefits, is highly competitive. To learn more about the City, visit the City of Raleigh website at www.raleighnc.gov.

Essential Duties

  • Prepares and manages assigned budgets; monitors expenditures and analyzes spending trends; identifies required funding for planned initiatives; maintains related financial records and prepares financial reports.
  • Receives and responds to inquiries from citizens, program stakeholders and first responders regarding projects and overall emergency communications function; researches data and provides updates and related information.
  • Schedules meetings, prepares agendas and coordinates resources; prepares meeting materials; attends meetings and prepares minutes; follows up on assigned action items.
  • Researches and prepares updates to procedures and policies; works with internal and external stakeholders to review compliance and determine applicable changes.
  • Prepares, distributes and maintains contracts and agreements as required by City policy and procedures; obtains City Council approval as required and routes documents through system for final approvals.
  • Provides oversight of project management activities related to ECC capital improvement projects; plans and assists in managing project/initiative funding.
  • Monitors and maintains readiness of emergency communications back-up center in the event of planned or unplanned evacuation; ensures operational infrastructure and support is in place and available.
  • Prepares plans, status updates and reports related to special projects.
  • Performs other duties of a similar nature and level as assigned.

Typical Qualifications

Education and Experience

Bachelor’s degree in law enforcement, business or public administration, computer science or directly related field and one year of analysis experience involving computer-aided dispatch systems and emergency communications or directly related analytical work.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Knowledge Of:

  • Principles and practices of program administration and management.
  • Principles and methods of qualitative and quantitative research.
  • Principles and applications of critical thinking and analysis.
  • Best practices, trends and emerging technologies.
  • Modern budget practices.
  • Project management principles.
  • Applicable federal, state and local laws, codes, regulations.
  • Customer service principles.
  • Specialized equipment relevant to area of assignment.
  • Modern office technology.

Skill In:

  • Managing a project or program.
  • Researching industry trends, solutions and best practices.
  • Gathering data, analyzing findings and applying logic and reason.
  • Interpreting, monitoring and reporting financial information and statistics.
  • Compiling and sorting data and articulating issues and recommendations.
  • Coordinating deadlines and prioritizing competing demands.
  • Authoring and preparing original reports, documents and presentations.
  • Monitoring project schedules, status and compliance.
  • Interpreting and applying applicable laws, codes, regulations and standards.
  • Providing customer service.
  • Utilizing a computer and relevant software applications.
  • Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

 

Budget Analyst, City of Durham (closes 7/16/18)

Click Here For the Full Description and/or to Apply for this Position

Closing:  July 16, 2018
Hiring Range:  $50,386-$60,463 annually

Provide an overall review of operational issues, administer and prepare City budgets, and manage analysis of City programs. This is accomplished by evaluating budgets, conducting cost-benefit, productivity, and management analyses, conducting research, evaluation, and assessment of City programs, and assessing community needs. Other duties include performing special projects as assigned.

Duties & Responsibilities

  • Develops annual operating budget systems by gathering and analyzing data; demonstrating financial understanding; monitoring financial budgets; analyzing cost-benefit productivity and funding appropriation; and providing reports and documentation of annual budget.
  • Performs special projects by planning and performing management analysis; providing budget analysis; communicating with other City employees and the general public; evaluating alternative solutions; and recommending actions and follow up tasks to a resolution.
  • Provides staff support by solving analytical problems; analyzing information; developing conclusions and recommendations; improving departments’ financial understanding; and preparing financial reports.
  • Assist with ongoing departmental engagement activities, including working with departments to incorporate resident feedback into the design of current and new initiatives for departmental and strategic plans.
  • Help increase organizational capacity to effectively implement strategic plan initiatives through providing means for communicating  about and evaluating projects

Minimum Qualifications & Experience

  • Bachelor’s degree
  • Two or more years of related experience.

Additional Preferred Skills

  • Master’s Degree (MPA, MBA) preferred
  • Local government and enterprise system experience
  • Knowledge of performance measurement / management, priority based budgeting, and using data to make budget decisions

Budget Engagement Manager, City of Durham (closes 6/29/18)

Click Here For the Full Description and/or to Apply for this Position

Closing:  June 29, 2018
Hiring Range:  $58,770-$64,647 annually

Responsible for directing and collaborating with Budget and Management and other relevant city departments to manage and implement city-wide community outreach and engagement programs. This position entails providing skilled project management for a diverse set of initiatives that includes, but is not limited to, participatory budgeting, strategic planning, resident surveys, and community conversations. The Budget Engagement Manager performs professional and administrative work acting as a liaison between neighborhood groups, the Budget and Management Department, and relevant city departments involved in the above-mentioned engagement processes. The work requires a proactive approach developing strategies to enhance information flow and citizen participation while keeping all interested parties aware of current projects, issues, current planning and development initiatives.

Duties & Responsibilities

  • Manages all budget engagement projects, ensuring the smooth implementation, evaluation, and communication of results of all community engagement initiatives from canvassing to community meetings. Establishes criteria for project goals, provides on-going support to Budget Engagement Coordinator and outreach workers to ensure timely and successful completion of these goals.
  • Supervises staff in accordance with City’s policies and procedures; directs staff in the development, and implementation of outreach plans, the analysis of information, and communication of engagement results with community members; works with direct reports to establish employees’ goals and conduct employee performance reviews; schedules and conducts division staff meetings.
  • Develops a process of departmental vetting and review of resident proposals that result from engagement activities. Serve as internal liason between residents, engagement coordinator and city departments to ensure a smooth flow of communication between all stakeholders. Helps budget engagement coordinator and community volunteers develop spending proposals and selection criterial in coordination with departments to ensure project feasibility and implementation. Works with departments to incorporate resident feedback into the design of on-going and new initiatives for departmental and strategic plans
  • Develops a data-driven process for monitoring, evaluating and learning from projects’ progress and success that both residents and city staff easily understand and use; creates clear metrics for success that enable on-going evaluation and improvement of engagement initiatives ; establishes a data sharing and evaluation process for engagement initiatives that allows for the creation of a coordinated city-wide engagement strategy.

Minimum Qualifications & Experience

  • Bachelor’s degree or equivalent. 
  • Five or more years of related experience.
  • Work requires supervising and monitoring performance for a regular group of employees or department including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed. A first line supervisor typically performs these functions.

Additional Preferred Skills

  • Valid North Carolina Class “C” Driver’s License, or must obtain within sixty (60) days of hire.
  • Experience working with community organizations and local government in Durham

Budget Engagement Coordinator, City of Durham (closes 6/29/18)

Click Here For the Full Description and/or to Apply for this Position

Closing:  June 29, 2018
Hiring Range:  $53,432-$58,775 annually

Responsible for designing and implementing outreach and engagement initiatives with city residents for the Budget and Management Department. These projects include, but are not limited to, participatory budgeting, strategic planning, resident surveys, and community conversations. The Budget Engagment Coordinator is responsible for creating outreach and engagement plans for several outreach workers and managing the implementation of these projects. This work requires significant engagement with community members across the city of Durham throughout the week; it will require a willingness to work irregular hours, including evening and weekend meetings.

Duties & Responsibilities

  • Designs, conducts, and supports public forums such as workshops, conferences, programs, and seminars aimed at increasing resident participation in budgetary and strategic planning decisions for the City of Durham. Works with residents to develop project proposals and provide feedback on departmental initiatives. Educates residents about the budget and strategic plan, provides a mechanism for seeking structured feedback from residents that can be incorporated into departmental projects and initiatives.
  • Oversees and coordinates the work of part-time outreach staff in accordance with City’s policies and procedures; directs staff in the implementation of outreach plans, assists with the analysis of information, and communication of engagement results with community members.
  • Develops a communication plan that keeps residents informed of engagement processes throughout the year from advertising events to on-going progress reports, to communicating results of engagement activities; contributes content using a variety of media including blog posts, websites, newsletters, presentations, reports, and other communication; creates interesting, informative and visually appealing material for publicizing and informing about the results of engagement activities; provides an ongoing feedback loop between resident engagement and city government.

Minimum Qualifications & Experience

  • Bachelor’s degree or equivalent. 
  • 2 or more years of related experience working with community organizations and local government
  • North Carolina Driver’s License
  • Work requires functioning as a lead worker performing many of the same tasks at those directed, and includes overseeing work quality, training, instructing, monitoring performance and scheduling work.

Additional Preferred Skills

  • Experience working with Durham community organizations and local government
  • Ability to read/write/speak Spanish proficiently

 

2018 NCLGBA Summer Conference – Agenda Available & Registration Deadline

We are about one month away from #NCLGBA18 Summer Conference at Atlantic Beach!  The conference planning team and our 2018 Conference co-chairs (Christopher Williams and Michelle Daniels) have been hard at work (since February!) getting our sessions lined up, talking to potential sponsors, not to mention all of the emails and phone calls that go into planning our conferences.

Over the last few years we have tried to be very intentional in lining up relevant sessions, speakers, and social events to match the expectations of our members. Just a few highlights from Wednesday, July 11, the first day of the conference:

  • NC Politics: We are starting off with a bang! In our very first day we are setting the bar extremely high. The first session is a look is an interactive session on  the upcoming election season and NC politics led by Professor Chris Cooper from Western Carolina. You will want to arrive to the conference early (or at least on time) in order to hear Professor Cooper’s take on a very interesting election coming up later in 2018.
  • City/County Updates: Always a conference highlight, the update from our NCLM and NCACC liaisons will blend very nicely with our first session. Elections. Politics. Chris Nida. What more could you ask for?
  • ELGL:  We are welcoming back some very dear friends of NCLGBA to our Summer Conference! I am very happy to announce that our esteemed colleagues from Engaging Local Government Leaders are flying in all the way from Oregon to be with us again this summer. If you haven’t had the chance to engage with ELGL, this is your chance! We are all excited to catch up with Kirsten and Kent Wyatt to see what they have been up to and to learn about cutting edge trends going on within local governments from across the country. I also heard a rumor about a cage match at #NCLGBA18? But, I’ll leave it to them to fully explain that little mystery! In fact, if you peruse their website, you’ll notice some NCLGBA royalty (past and future Presidents) right there on the ELGL homepage!

We have a lot more in store for you all this summer. This was just a preview of the first day, but expect two more days of learning, socializing, catching up with old and new friends, some great food, and a lot of warm sun! The rest of the conference agenda is available here. (updated to final version – 6/19/18)

(update – registration is now closed.)

Please let the conference planners Christopher Williams and Michelle Daniels (conference@nclgba.org) or Justin Amos, NCLBA President, know if you have any questions. We are happy to answer them and we really hope to see you all this summer for #NCLGBA18!

Senior Strategy and Continous Improvement Analyst, New Hanover County (continuous)

Click Here For the Full Description and/or to Apply for this Position

Closing:  continuous
Hiring Range:  $58,962-$79,599 annually

New Hanover County is seeking a Senior Strategy and Budget Analyst to become part of a dynamic, professional county organization with a clear vision as a vibrant, prosperous, diverse coastal community, committed to building a sustainable future for generations to come. This position performs responsible professional work as an expert resource/teacher on continuous improvement principles and application, collaborating in the development and reporting of performance and improvement measures across multi-functional agency lines.

Essential Duties

  • Collaborates with leaders at multiple levels in the organization to develop, sustain, and update a continuous improvement system and associated strategic plans.
  • Coaches and trains senior leadership and continuous improvement learners at all levels on the full range of innovation and continuous improvement methodologies and tools
  • Prepares, analyzes, reconciles and translates performance measures, benchmarking and related data into strategic recommendations and action plans.
  • Assists department heads and other stakeholders with the development of performance measures and related reporting.
  • Assists with strategic planning and strategy implementation efforts.
  • Creates presentations and reports for the County Manager, the Board of County Commissioners and other officials, as directed, including but not limited to performance data reports.
  • Ensures all processes related to the preparation, review, and maintenance of assigned projects are completed with accuracy.
  • Prepares and submits progress reports to the County Manager and other County officials.
  • Performs other duties of a similar nature or level.
  • Performs work during emergency/disaster situations.

Knowledge, Skills, Abilities and Competencies

Knowledge of performance measurement and continuous improvement methods, tools and techniques; analysis, design and development of complex business and management systems; operationalizing strategy with the balanced scorecard strategy management system.

Skilled in leading and facilitating groups in continuous improvement; working collaboratively with public officials, senior management and key community partners; consulting, facilitating and influencing at senior leadership levels; coaching, mentoring, training and teaching learners; analyzing information, solving complex analytical challenges, and making practical recommendations based on analysis; organizational and project management; using office software programs including, word processing, spreadsheet, database statistical analysis, presentation, cloud based collaboration tools and email; and communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Minimum Qualifications

Bachelor’s Degree in Public Administration, Business Administration, or a related field and five (5) years of experience facilitating process improvement activities that included leading large-scale cross-functional teams and value stream-based improvement projects involving senior leadership; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Experience must include cascading corporate strategy down to an individual department level.

Master’s Degree in Business Administration preferred.