Purchasing Coordinator, Pitt County (closes 4/5/19)

Click Here For the Full Description and/or to Apply for this Position

Closing: April 5, 2019
Minimum Salary:  $44,508 annually

Description

Under general supervision, performs procurement and administrative work in the Financial Services Department. Work primarily involves coordinating the purchasing activities of County departments to ensure compliance with North Carolina and Federal statutes and local policy while ensuring that the County receives the best return for money spent without sacrificing quality. This employee works with departments to prepare, evaluate and award Requests for Proposal (RFP) and Requests for Qualification (RFQ), and quotes for the procurement of various commodities and/or services. This employee also performs contract duties to include receiving contract documents from departments, assisting departments with evaluating, reviewing, processing, ensuring applicable compliance, routing contracts through the contract process and securing executed contracts. This employee assists with the credit card program, the sale of surplus goods, and provides training for departments. This employee will also oversee the County’s efforts with oversight and reporting compliance as it relates to historically underutilized businesses. This position reports to the Deputy County Manager/Chief Financial Officer.

Duties and Responsibilities

  • Works collaboratively with departments to assist, coordinate and manage the procurement of goods and/or services throughout the County.
  • Works with County Legal to ensure that all County procurement activities, including contracts, adhere to applicable laws and policies.
  • Works closely with County Engineer on construction projects. Assists in the preparation of formal bids and requests for proposals/requests for qualifications; assists with development of specifications. Prepares legal advertisements for review by County Legal. Coordinates and facilitates pre-bid conferences and oversees the opening and public reading of bids. Analyzes bid tabulations and contributes to bid award recommendations. Ensures items are prepared for Board consideration.
  • Manages the County’s vendor solicitation and registration activities. Notifies existing and prospective vendors of impending procurement needs and projects. Interviews potential vendors, registers all new vendors and monitors vendor database for accuracy and updates. Provides vendors with feedback on County satisfaction with goods/services and follows up on issues of delivery, cost or quality when they exist. Consults and negotiates with vendors.
  • Develops, revises and maintains County policies and procedures as it relates to procurement activities. Provides training to Department heads and related staff. Provides technical assistance. Updates and maintains the procurement/contract file system.
  • Prepares and submits “Historically Underutilized Businesses” (HUB) reports to the State, as required by law and/or rule.
  • Oversees the County’s credit and/or purchase card system and processes.
  • Coordinates the sale or donation of the County’s surplus property.
  • Prepares various procurement reports to aid in budget preparation, monitoring and evaluation. Will generate other reports as needed and requested.
  • Manages County contracts and ensures proper authorization is obtained prior to initiation, including, but not limited to governing board, manager, legal review, insurance coverage and pre-audit.
  • Serves as a member of the Financial Services Emergency Management Logistical Team.
  • Maintains Procurement intranet page and serves as Content Manager for purchasing web pages including bid and RFP page. Maintain and update various contract templates as needed due to legislative updates/changes, format and/or Legal Department requested visions.
  • Maintains and updates listing of disbarred State and Federal vendors.

Knowledge, Skills, and Abilities

  • Considerable knowledge of modern governmental procurement principles, methods and procedures and various grades and qualities of goods and/or services being acquired.
  • Thorough knowledge of the methods and procedures used in preparing bid specifications.
  • Ability to monitor and stay abreast of changes in purchasing methods and practices.
  • Thorough knowledge accounting principles and methods of contracting in relation to purchasing needs.
  • Knowledge sufficient to interpret established rules and regulations and review work for compliance to standards.
  • Ability to independently administer and review work for compliance of moderate complexity and/or scope.
  • Ability to establish policy and procedures, propose procedural changes and policy revisions related to area of responsibility.
  • Ability to assess position of the County and vendors during negotiations, explore and develop creative alternatives and facilitate and implement resolution.
  • Considerable analytical and operational review skills. Ability to prepare and compile clear and concise financial and administrative reports.
  • Ability to establish and maintain effective working relationships with internal customers and outside vendors.
  • Ability to work independently in the absence of supervision and to exercise independent judgment and initiative.

Education and Experience

Bachelor’s degree in public administration, business administration, accounting, finance or related field and 3 years of progressively responsible experience in purchasing work, preferably in a governmental setting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Business Officer, Wake County (closes 3/26/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  March 26, 2019
Hiring Range:  $55484 – $77,678 annually

Wake County Department of Housing Affordability and Community Revitalization’s goal is to ensure that quality affordable housing is available and accessible for all Wake County residents. As the population and economy continue to grow in Wake County, the need for affordable housing development and preservation increases. Not only do more units of affordable housing need to be built, housing services must be provided to support families and individuals to access or maintain safe, decent, affordable housing.

Affordable housing is also critical to preserving Wake County’s economic competitiveness by offering housing for workers at all income levels, supporting housing stability and economic opportunity for its residents, and furthering Wake County’s commitment to healthy and inclusive growth. The Department’s programs include Community Revitalization, Development Financing, Homeless and Prevention Services, Emergency Shelter, Support Services and Permanent Supportive Housing.

The Housing Administrative unit ensures the financial and programmatic compliance for Federal grant and locally funded programs focused on affordable housing, permanent supportive housing, and homeless services targeting low-to-moderate income households.

Duties and Responsibilities

An integral part of the Department of Housing Affordability and Community Revitalization, this position is responsible for implementing the financial aspects of the Housing Director’s strategic vision in coordination with senior leadership and direct reports.

Essential Functions include:

  • Ensures fiscal stewardship and financial compliance department-wide
  • Annual creation and daily oversight of a $27 million budget funded through Federal, State, and Local sources
  • Manages the Department’s contracts in coordination with the Finance Department and Attorney’s Office
  • Onboarding and personnel management in coordination with Human Resources

Knowledge, Skills, and Abilities

  • Detailed understanding of budgeting, financial management, and grant compliance with the skill to accomplish tasks and processes accurately, timely and through direct reports
  • Knowledge of appropriate business practices and procedures – allocate resources, plan procurement and oversee budgets and contracts to ensure the fiscal stability of the organization
  • Ability to provide effective department-wide financial leadership
  • Demonstrated ability to establish work expectations and monitoring staff performance
  • Ability to effectively communicate, both verbally and in writing
  • Demonstrated successful ability to generate and implement innovative solutions in work situations
  • Ability to manage several priorities simultaneously; Ability to establish and meet deadlines
  • Critical problem solving and analytical thinking skills to identify, negotiate, and facilitate solutions by taking action to improve existing conditions and processes
  • Ability to build solid cross-functional relationships internally and externally to identify and maintain partnerships and research best practices

Education and Experience

Required

  • Bachelor’s degree in Public Administration, Business Administration or related field
  • Two years of experience in administration
  • Equivalent education and experience combination accepted

Preferred

  • Four (4) years progressive responsibility up to the management of a department’s budget, finance, grants, and contracts
  • Supervisor or team lead experience including recommendations on hiring decisions, coaching/mentoring staff, and performance evaluation input
  • Experience interpreting policy; maintaining federal and state grant compliance
  • Experience in reviewing business processes and implementing improvements
  • Master’s degree in Accounting, Public Administration, Business Administration or related field

Financial Analyst, Orange Water and Sewer Authority (closes 4/5/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  April 4, 2019
Salary Range:  $54,130 – $88,358 annually

Orange Water and Sewer Authority (OWASA), a progressive water utility providing water, wastewater and reclaimed water services to the Towns of Chapel Hill, Carrboro and to the University of North Carolina at Chapel Hill, seeks qualified candidates for the position of Financial Analyst.

Duties and Responsibilities

This highly responsible, detail-oriented individual will assist with overseeing day-to-day operations of the Finance Department as well as training staff and reviewing work. Selected candidate will coordinate purchasing activities which include advising department managers, participating in bidding processes and developing and preparing records, reports and other documents ensuring accuracy, authorization and compliance with statutes and policy. Additional duties include processing payroll (through 3rd-party service provider), generating adjusting journal entries, analyzing and reconciling accounts and participating in software testing and process improvement.

Education and Experience

Bachelor’s degree in finance, accounting or business administration with three to five years of progressive accounting experience required. Ideal candidate will have a proven history of being a strong leader along with advanced computer skills. Experience in Dynamics GP a plus.

Finance Director, Town of Liberty (closes 3/21/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  March 21, 2019
Hiring Range:  $48,400 – $52,000 annually

The Town of Liberty is seeking an experienced individual to join our team as the Town’s next Finance/Human Resources Director. Liberty is a charming, inviting and friendly rural Town in the Piedmont region convenient to larger cities, full of historical charm with a growing population of over 2,650.

Duties and Responsibilities

The successful candidate will perform professional and administrative work planning, organizing and directing the financial activities of the Town, including, but not limited to:

  • supervision of utility accounts, tax collections, customer service, accounts payable and receivable and payroll;
  • disbursement and accounting of municipal funds;
  • preparation of monthly, quarterly and annual reports;
  • works with the manager and department heads in preparation and administration of operating and capital budgets;
  • manages receipt and investment of all Town revenues;
  • assist auditors during annual audit and preparation of financial statements;
  • reports to the governing body regarding the financial condition of the Town and prepares budget amendments;
  • assist with grant administration.

This position is also responsible for oversight of the employee benefit plans and maintaining personnel records and reports.

Knowledge, Skills, and Abilities

  • Thorough knowledge of North Carolina General Statutes and ordinances governing municipal financial practices and procedures including municipal accounting and budgeting.
  • Knowledge of purchasing and budget policies and procedures.
  • Ability to evaluate complex financial systems, formulate and install accounting methods, procedures, forms and records and skill in the use of spreadsheets for tracking and analysis.

Education and Experience

Bachelor’s Degree in Accounting, Finance or directly related field and a minimum of 5 years experience, preferably in a local government setting some supervisory experience preferred.

Certified Local Government Finance Officer or Certified Public Accountant preferred.

April Pop-up Conference Registration Now Open

Registration for the joint ASULGAA-NCLGBA Pop-up Conference is now open!

The conference will take place April 4-5, 2019, at the Village Inn Event Center in Clemmons, NC located at 6205 Ramada Dr., Clemmons, NC 27012.  Thursday kicks off with a golf tournament tentatively scheduled to start at 10:00am and a great networking reception is planned for that evening.  Friday’s conference activities will consist of three sessions, including:

  • Capital Planning & Debt Management, presented by First Tryon Advisors,
  • The Power of BI, presented by Keith Lane, and a
  • Revenue Roundtable and Legislative Update, presented by Chris Nida and Caitlin Saunders

A draft agenda will be sent out in by next week.  The Friday sessions will conclude no later than 3:00pm.

To register, complete and submit the registration form.  If you are interested in golfing and would like to submit a partner or foursome, please e-mail Justin Hembree with that information.

The Village Inn has a room block set up under the group code “ASULGAA”.  The rate is extremely affordable at $86 per night.

We have many members and sponsors that overlap between our two excellent associations.  This is going to be a great opportunity to showcase what NCLGBA is all about and spread budgeting knowledge to other North Carolina public servants, sponsors, and students.  Let’s make this a great event and enjoy the benefits of networking with our partner organizations in NC!

Please direct questions to Brian Pahle or Megan Powell.

Data Scientist, Guilford County (closes 3/8/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  March 8, 2019
Salary Range:  $58,088 – $78,418 annually

Description

General Statement of Duties

The Data Scientist will primarily work on expanding County capacity to access community and organizational data, synthesize and understand data, and communicate using data in an easy to understand and actionable way.

Distinguishing Features of the Class

This position will work closely with community stakeholders and employees across the entire organization to turn data into actionable information that can be used to make sound decisions. The employee will be a creative problem solver with an ability to build trust and consensus through inclusive dialogue and transparency. This position will be expected to work with large and varied datasets from many disparate internal and external sources. The employee will also communicate work and findings in a way that can be easily understood by a diverse group of stakeholders. This position will also bring analytical rigor and statistical methods to the challenges of measuring quality service provision and understanding complex behaviors.

Duties and Responsibilities

  • Negotiate, develop, and maintain relationships with existing and potential internal and external data partners
  • Negotiate, develop, and maintain legal data sharing agreements as necessary.
  • Coordinate and collaborate with data partners to facilitate data deposits and fulfill data requests
  • Assist with the detailed documentation of consolidated data including all metadata/data dictionaries.
  • Assist with the management of the County’s open data program including coordination of open data team meetings, the work of department data stewards, open data portal enhancements, annual policy and governance review, and annual activity report.
  • Analyze, synthesize, and forecast a wide range of data (operational, financial, community, quantitative, qualitative, etc.)
  • Develop internal and external dashboards, reports, and other items that operationalize county data and explain issues and performance in ways that are easily understandable and actionable where necessary.
  • Develop and evolve a comprehensive data literacy and business intelligence training program to be delivered in cohorts to county employees and possibly university and nonprofit community stakeholders.
  • Apply various analytical, statistical, and business analysis methods to county data to increase understanding of factors that influence community service needs; evaluate departmental effectiveness in addressing these needs and; support budget monitoring, service evaluation, and strategy implementation efforts.
  • Attend conferences and actively pursue professional development opportunities to stay up to date with literature and best practices associated with data management planning, open data, data science, and tactical data engagement.

Candidate Characteristics or Traits

Passionate Curiosity

  • Gather and analyze information related to current and future trends and best practices
  • Actively seek out thought leaders and strategic influencers
  • Think critically to make connections that others miss
  • Seek out alternative perspectives
  • Gather qualitative data to develop practical empathy

Innovation

  • Constructively challenge prevailing assumptions
  • Minimize complexity and increase flexibility throughout the organization
  • Help stakeholders overcome resistance to positive change
  • Consult with departments on the development of new services, methods, or procedures

Change Advocacy

  • Educate stakeholders on new approaches in an inclusive way to drive buy-in
  • Partner effectively to identify opportunities for significant process enhancements
  • Recommend organizational changes that strategically add value

Outcome Orientation

  • Provide on-going tracking and monitoring for the performance of decision systems
  • Set expectations for monitoring and feedback systems to review performance
  • Involve peers in the evaluation of organizational strengths and weaknesses

Resiliency

  • Anticipate, identify, and define problems
  • Seek root causes to avoid symptomatic approaches
  • Identify potential consequences and future test your solutions
  • Document work in an easy to understand and transferable way

Collaboration

  • Communicate in an effective and easy to understand way
  • Work with stakeholders to build trust and consensus
  • Recognize the importance of diverse perspectives
  • Actively promote diverse working groups

Knowledge, Skills, and Abilities

  • Knowledge of a data science programming language such as R or Python.
  • Knowledge of quantitative, qualitative, and statistical research methods.
  • Knowledge of data visualization techniques and best practices.
  • Knowledge of data management best practices including privacy and metadata guidelines.
  • Knowledge of North Carolina local government structure, policies, and procedures.
  • Knowledge of public administration principles, procedures, and regulations.
  • Knowledge of innovation concepts and supporting communities of practice.
  • Ability to conduct and communicate data analysis in an understandable way.
  • Ability to clean, merge, and analyze large and varied data.
  • Ability to work with government, private, non-profit, or educational leaders.
  • Ability to manage multiple tasks with varied stakeholders and non-direct line authority.

Minimum Qualifications

Bachelor’s degree from an accredited college or university and 3 years of experience in data analysis and government or business analytics or any combination of experience, education and training which provides the required knowledge, skills and abilities outlined in the job description.

Preferred Qualifications

Ability to demonstrate experience in quantitative and qualitative analysis, and/or evaluation of data is desirable. The ideal candidate will have significant training in the principles and practices of data science and a firm grasp of a data science programming language such as R or Python. Master’s degree in a related field and relevant experience in government or similar agency preferred but not required.

A skills assessment involving data analytics will be a part of the selection process.

 

Strategic Initiatives Analyst, City of Durham (closes 3/8/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  March 8, 2019
Hiring Range:  $50,386 – $60,463 annually

Description:

The Office of Performance and Innovation is seeking a Strategic Initiatives Analyst to execute the vision of a continuous improvement model.  This position leads process improvement projects, provides analytical support for performance measurement, organizational strategic planning, and works with the Durham i-Team. This position will perform highly complex research and analytical studies in support of organizational performance and evaluation, develop and analyze performance metrics, conduct studies, prepare and present special reports providing sufficient detail to support organizational and departmental long-term planning, problem-solving, and management action.

Duties and Responsibilities:

  • Plans, directs and coordinates staff and activities to ensure that process improvement initiative goals are accomplished within prescribed timeframes. This position independently facilitates complex performance improvement activities (i.e. Process Mapping), which includes leading large cross-functional process improvement teams in developing and refining systems and processes to meet key strategic objectives.
  • Conducts research, evaluation and assessment of City programs.  Gathers, synthesizes and analyzes data and performance metrics, including benchmarking and best practice data.  Researches most effective methods of organizational operations via such sources as periodicals and literature and data / information sharing opportunities to ensure methods being used are the most current and effective.
  • Review performance measures and targets in the City’s performance management software system and work with departments to evaluate and make recommendations to improve performance across the City.
  • Works with reporting and analytics team in assessing, tracking and reporting the impact of process improvement projects.
  • Assists with the creation and maintenance of process improvement training content like process mapping (OPI Academy).
  • Assists in the development and evaluation of the Citywide Strategic Plan to ensure that objective and initiatives are being moved forward across the organization.
  • Consults with senior departmental managers and provides advice and counsel on management issues, organizational structure, feasibility, and the potential impact of varying courses of action; coordinates interdepartmental program elements with citywide goals.
  • Promotes communication by preparing a variety of materials to disseminate program and policy information on a departmental or citywide basis on department’s behalf.
  • Performs related duties including managing projects and long-term plans and reviewing established expectations for accuracy, validity and variances.
  • Provides support to the Durham i-team related to organizational improvement projects like (Re)Form Durham.
  • Demonstrated understanding of project management concepts, practices, and standards.
  • Demonstrates knowledge and experience with employing best practice principles in process design and continuous improvement.
  • Ability to identify complex problems and related information to develop and evaluate options and implement solutions.
  • Strong collaboration and teamwork skills. Demonstrates ability to communicate effectively, build consensus and promote the exchange of information among project team members.
  • Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), project management, time management, and collaboration skills.
  • Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities.
  • Strong attention to detail and thoroughness in work product.

Qualifications:

Minimum of a Bachelor’s degree in Business Administration, Public Administration, Organizational Development or related field, and three or more years of experience in related work or academic research and analytics training.

Additional preferred skills include experience utilizing lean or six sigma strategies as part of an organizational process improvement strategy, and experience helping to coordinate an organization’s data collection and analysis process using a performance management system.

Debt Manager, City of Charlotte (closes 3/3/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  March 3, 2019
Hiring Range:  $90,386 – $100,429 annually

Description:

The City of Charlotte Finance Department is seeking a Debt Manager in the Treasury Division. The Treasury Division is responsible for debt management, revenue forecasting, and managing the City’s investment portfolio.

The Debt manager oversees the City’s comprehensive debt program providing capital funding for core City operations as well as the City’s four enterprise funds. This position is primarily responsible for developing strategies, managing processes and carrying out plans related to the approximately $5 billion debt portfolio.

Duties and Responsibilities:

  • Analysis of financing options for municipal capital projects including:
    • Modes of finance
    • Cost benefit analysis
    • Long-term strategy development
  • Coordinating all referenda and debt issues and related document production
  • Coordinating all aspects of construction period financing
  • Overseeing debt modeling and debt affordability calculations
  • Overseeing debt service fund budgeting
  • Ensuring post issuance compliance with legal and contractual obligations
  • Effectively working with City departments, Financial Advisors, Underwriters, Local Government Commission, and Bond Rating Agencies
  • Supervising members of the debt team
  • Providing cash flow analysis to optimize investment of unspent debt proceeds

Knowledge, Skills, and Abilities:

  • Progressive experience in municipal finance or a related field
  • Degree in Finance, Economics, Public Administration or Business Administration
  • Extensive experience in municipal finance including debt issuance, financial modeling and familiarity with the regulatory framework for public debt in North Carolina
  • Understanding of governmental accounting
  • Prior governmental experience, preferably in management
  • Ability to develop models using spreadsheets
  • Supervisory experience
  • Knowledge of governmental accounting practices
  • Strong written and oral communication skills

Qualifications:

Bachelor’s degree with five (5) years of relevant work experience; or a Master’s degree with three (3) years of relevant work experience; or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties.

Summer 2019 Conference Registration and Room Block Now Open

Registration and room block for the 2019 Summer Conference is now open!

Registrations can be made by credit card or check. Every attendee must fill out their own registration form. More detailed directions for registration can be found on the Conference Information page.

Reservations for the conference hotel – the Embassy Suites by Hilton Wilmington Riverfront – can be made online or by phone at 1-(800)-HILTONS using group code LGB. A deposit of one night’s cost (including taxes) is due at the time of reservation and refundable up to 72 hours before the hotel stay. Additional information can be found on the Conference Information page.

The deadline for both conference registration and reserving at the group rate is Sunday, June 9, 2019. Continue to watch the website and listserv for future Summer 2019 Conference news and updates!

Business Manager II, Catawba County (closes 2/12/19)

Click Here For the Full Description and/or to Apply for this Position

Closing:  February 12, 2019
Salary:  $51,322 annually

The Catawba County Sheriff’s Office is recruiting for a highly motivated and experienced business professional to fill a role as a Business Manager II.  We are looking for someone who has excellent budgeting and analytical ability as well outstanding oral and written communication skills, who would enjoy working in a collaborative environment.  In this position, you will provide fiscal management to the Sheriff’s Office, including purchasing, accounts receivable, accounts payable, budget preparation and control, grant writing, grants administration, strategic planning, and project management.

Duties and Responsibilities

  • Development and management of the Sheriff’s Office budget, including conducting meetings with division heads, determining annual needs, preparation of budgets and reports, meeting with County Management and Budget staff, determining and reporting on outcomes, processing budget transfers and revisions, responding to inquiries, and analyzing revenues and expenses
  • Manage the daily fiscal operations of the Sheriff’s Office, including development of polices for financial accountability, approving disbursements, maintaining records, developing reports, making purchase decisions and approving purchases, working with vendors, serving as primary contact for all financial matters, negotiating, preparing, and executing all Agency contracts, preparing proposals for bid processes, and completing annual inventories and audits
  • Manage projects and serve as business analyst working with management staff to improve efficiencies while maintaining fiscal budget, strategic planning, project management, and assuring technology integration meets business needs
  • Assist management staff with short and long range planning by preparing statistical and financial reports, data collections, and determining financial impacts
  • Search for grant funding opportunities, write grants, and administrate grant funding, including management of reports and records associated with grants

Knowledge, Skills, and Abilities

  • Self-starting with ability to work well autonomously and make independent judgments
  • Excellent oral and written communication skills
  • Ability to work collaboratively with both internal and external personnel
  • Advanced computer skills, particularly in word processing and development of spreadsheets/reports
  • Working knowledge of business analysis, statistics, and sound accounting practices
  • An excellent understanding of local governmental policies and procedures as they relate to budget planning, finance, and purchasing

Education and Experience

  • Master’s degree in Business Administration, Public Administration, Accounting or a related field and two years of experience in program or business office management, including fiscal/budgeting responsibilities, OR
  • Bachelor’s degree in Business Administration, Public Administration, Accounting or a related field and three years of experience in program or business office management, including fiscal/budgeting responsibilities