Business Services Manager/Sr. Business Services Manager, City of Durham (closes 9/19/18)

Note: This position is posted at two different levels, but the City seeks to fill only one position. Applicants may apply to either post, based on their education and experience.

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Closing:  September 19, 2018
Hiring Range:  Business Services Manager level: $54,417 – $59,859 annually
Senior Business Services Manager level: $58,770 – $64,647 annually

Description

The City of Durham’s Department of Solid Waste Management is seeking a Business Services Manager or Senior Business Services Manager. The Solid Waste Department provides curbside collection of trash, recyclable materials, bulky items and yard waste. The Department also operates a waste disposal and recycling center, including a transfer station, to meet the solid waste needs of City residents and commercial customers. The City currently processes and composts yard waste at this location, and is currently securing the necessary permit to allow the future addition of bio-solids and food waste. The City of Durham is committed to increased diversion of waste from disposal and sees composting as a key component in the process. This position will have lead responsibility for the fiscal and resource management of the department. The department is proud of its contributions in support of sustainable growth in the “Bull City”.

Duties and Responsibilities

  • Coordinates and manages financial planning for the department – short- and long-term;
  • Coordinates and manages development and updating of departmental long-term planning (5-year City projection, 10-15 year planning horizon for department);
  • Develops revenue and expenditure projections;
  • Consults with directors and managers on budget related issues;
  • Manages departmental budget by overseeing and monitoring expenditures; analyzes spending and spending requests, produces budget reports;
  • Prepares and analyzes financial statements; makes recommendations regarding accounting processes and makes recommendations for improvements;
  • Meets with Operations personnel on department operations to be knowledgeable regarding financial issues;
  • Directs and supervises/manages personnel;
  • Prepares and processes account payables and receivables; prepares requisitions for approved purchases and payment of approved invoices;
  • Leads development and updating of departmental strategic planning process;
  • Attends budget related hearings and meetings;
  • Recommends and implements finance and budget related policies and procedures;
  • Assists divisions with requests for proposals and contract development;
  • Reviews and monitors management and operator agreements;
  • Prepares agenda items regarding contracts for services within specific areas of responsibility;
  • Formulates divisional policy through collaboration with division staff and customers;
  • Coordinates activities with operational units with other City departments and public and private organizations;
  • Attends internal and external meetings within the community relating to each area of operation; and represents the department at program related meetings of boards, committees, and other groups.
  • Assists department officials with the planning of annual budget;
  • Perform multiple tasks simultaneously;
  • Work closely as part of a management team;
  • Performs other related duties as assigned or requested.

Skills and Abilities

  • Knowledge of industry standard accounting and fiscal management practices and procedures including budget development and management.
  • Responsibility for the development and management of departmental budget and presents the budget to Senior Management. Is authorized to approve budgeted expenditures up to the amount that requires the approval of Senior Management.
  • Proficiency with creating reports, spreadsheets, developing Power Point presentations; and data management and analysis.
  • Ability to communicate clearly and concisely, both orally and in writing.

Minimum Qualifications and Experience

Business Services Manager level:

  • Bachelor’s degree or equivalent; Master’s degree in accounting, business, public administration, or related field preferred.
  • Three or more years of related experience, such as in budgeting or accounting.

Senior Business Services Manager level:

  • Bachelor’s degree or equivalent in accounting, business administration, public administration, or related field; Master’s preferred.
  • Four or more years of related experience, such as in budgeting or accounting.

 

Budget Analyst, Henderson County (open until filled)

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Closing:  Open until filled
Starting Salary:  $43,524 annually

Duties and Responsibilities:

Performs complex administrative work in the coordination of the County’s annual budget. Conducts research on a variety of subjects and prepares research reports including complex statistical analysis. Researches grant opportunities for County projects and submission of funding proposals and assists with administration of grants awarded to the County; Assists the Budget Manager and department heads with budget preparation; assists departments with development and integration of departmental missions, goals and objectives into the County performance management program; performs related work as required.  Work is performed under general supervision.  Reports to the Budget Manager.

Qualifications:

  • Basic knowledge of the Local Government Budget and Fiscal Control Act, and laws and regulations as applied to human services, economic development and housing, and law enforcement
  • General knowledge of local government budgeting procedures, the principles of research, analysis and evaluation, and public administration
  • Proficiency with office software such as Microsoft Word, Excel, Access, and PowerPoint in order to prepare reports, perform analyses and conduct presentations
  • Ability to gather, assemble and analyze data, provide clear reports on findings and recommendations
  • Ability to safely and efficiently operate a motor vehicle; possession of a valid North Carolina driver’s license
  • Ability to effectively communicate orally and in writing
  • Ability to attend work regularly

Education and Experience:

Graduation from an accredited college or university with a Bachelor’s Degree in business administration, public administration, or related field, and one to three (1-3) years’ experience in administration, research and analysis the public sector. A Master’s Degree in Public Administration, Business Administration, or related field is preferred and may be substituted for experience.

Assistant to the County Manager, Mecklenburg County (closes 9/9/18)

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Closing:  August 26, 2018
Hiring Range:  $58,400 – $76,650 annually

Description:

Mecklenburg County has an opening for an Assistant to the County Manager.  This position is responsible for providing complex, professional level administrative support, research assistance, or public relations for the Assistant County Manager. Incumbents research public policy issues, coordinate special projects, assist the public with requests for information regarding County operations or programs.  Must demonstrate strong written and oral communication skills.

Responsibilities:

  • Provides administrative and professional support to the Assistant County Manager
  • Leads Enterprise Risk Management and Compliance efforts.
    • Consults departments with risk identification, risk assessment, and development of departmental risk management plan (RMP)
    • Develops (with Legal) and manages the annual compliance work plan
  • Facilitates communication and strategic planning across the various divisions in the Financial Services Department.
  • Collects and analyzes performance data for the internal system as well as performance data generated for the evaluation of Fiscal Control Compliance Officers
  • Works on special projects as assigned including the preparation of presentation materials for the Board of County Commissioners, the preparation of training materials, and research projects on best practices in the field of public finance and governmental accounting.

Knowledge, Skills, and Abilities:

  • Strong creative and critical thinking, self-starter
  • Ability to work with initiative and independence
  • Strong data analysis and report writing skills
  • Strong understanding of legal, safety, and business concepts.
  • Experience with methods, principles, and techniques associated with research, data collection, report writing with data analysis and interpretation.
  • Ability to manage multiple projects and assignments simultaneously.
  • Ability to maintain confidential information and exercise discretion with sensitive documents and requests.

Qualifications:

Bachelor’s Degree in Public Administration, Public Policy, or a related field and five years of related experience; or, an equivalent combination of education and experience.

 

 

Assistant Director of Financial Services, City of Gastonia (closes 8/31/18)

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Closing:  August 31, 2018
Salary Range:  $87,000 – $100,000 annually

Definition of Work:

Performs professional and administrative work in planning, organizing and directing financial activities related to the billing, collection, verification and balancing of all City revenues; responsible for all customer service activities related to new or transferred utility services, business licenses and other miscellaneous billings and revenues; responsible for evaluating and directing cash management activities, including the analysis and selection of securities for the investment of idle funds; does related work as required. Supervision is exercised over all personnel within the revenue, accounting and purchasing divisions, including Audit, Capital Assets, Payroll, Accounts Payable, Purchasing and Warehouse. Departmental supervision is exercised over all departmental personnel in the absence of the Director. Work is performed under the general direction of the Director of Financial Services.

Essential Functions:

  • Oversees activities of the Revenue Administration, Accounting, and Purchasing Divisions; including Utility Billing, Meter Reading and Collections, Audit, Capital Assets, Investments, Payroll, Accounts Payable, Purchasing and Warehouse. (20%)
  • Responsible for the collection of all City revenues, utility payments, license fees, special assessments, grant reimbursements and miscellaneous revenues. (15%)
  • Provide customer service and professional response to both internal and external customers. (10%)
  • Oversees ad valorem tax collection activities with Gaston County and the preparation of related reports, revenue projections and reconcilements. (5%)
  • Assist in employee recruitment, training, performance evaluation and retention activities of a professional and clerical staff. (5%)
  • Closely monitor cash balances and investments to maximize City profits. (5%)
  • Works with data processing and technology services personnel in evaluating and making recommendations for available software and hardware solutions used for throughout the department. (5%)
  • Prepares revenue division budget and monitors expenditures; assists with revenue projections and schedules required for the City’s annual budget. (5%)
  • Assists the Director of Financial Services in the planning and organization related to the billing and collection of City revenues. (5%)
  • Prepares analysis and review of estimated revenues, reimbursements, forecasts and cash flow statements.  Ensures reconciliation of accounts on a daily, monthly, quarterly, annual basis. (5%)
  • Contributes to the preparation of financial statements by compiling and analyzing data, and providing reports related to revenue collection, investments and state and federal financial assistance and responding to specific inquiries. (5%)
  • Assists in the review, evaluation and administration of department policies. (5%)
  • Oversees financial administration of federal and state grants. (5%)
  • Serves in capacity of Director in their absence. (5%)

Knowledge, Skills, and Abilities:

  • Comprehensive knowledge of governmental accounting procedures and business office operations
  • Comprehensive knowledge of general and state laws and City ordinances and procedures governing municipal financial practices and procedures
  • Ability to establish effective working relationships with subordinates, other departments and employees, elected officials and the general public
  • Thorough knowledge of cash management and investments; ability to analyze financial data and prepare reports
  • Ability to read and interpret state and federal financial regulations
  • Ability to communicate effectively, both orally and in writing
  • Ability to maintain and improve an effective system for the collection, receipting and reporting of large sums of money
  • Comprehensive knowledge of computer operations and software utilized to maintain records for the billing, verification and collection of revenues and financial analysis, as well as Microsoft Office Applications such as Word, Excel and PowerPoint.

Education and Experience:

Graduation from an accredited college or university with a Bachelor’s degree in accounting, finance, or related field and considerable experience in financial administration, accounting, cash management, investments and grant administration including considerable supervisory experience, or equivalent combination of education and experience. CPA certification is strongly preferred.

State Budget Management Analyst II, OSBM (closes 8/13/18)

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Closing:  August 13, 2018
Recruitment Range:  $66,000 – $95,000 annually

The Office of State Budget and Management (OSBM) is excited to announce that we are looking to fill a State Budget Management Analyst I position within our Budget Execution division.

OSBM is the primary fiscal advisor to the Governor. The Office works with senior officials across State government in developing, negotiating and implementing the State budget, and to ensure proper management of state resources.  Work at OSBM is high-impact public service, with staff providing strategic and financial analysis in education, health care, criminal justice, economic development, mental health, environmental regulation, transportation, human services, energy and other public policy areas.

Through the annual budget process, budget analysts become policy experts in their field and play a key role in helping inform public policy decisions, the state budget, and legislation.  After the budget is enacted, they also ensure the budget is executed consistent with the State Budget Act.

Budget analysts serve as the liaison between OSBM and state agencies, as well as the legislative appropriations committees and other governmental and non-governmental entities. Budget analysts will focus on either budget execution or budget development and work is performed under the supervision of an Assistant State Budget Officer.

Budget Executions Analysts are primarily responsible for ensuring that the state budget is implemented consistent with state laws while assisting the State Budget Director and agency leadership in responding to unanticipated circumstances during the fiscal year. Budget Execution Analysts are responsible for developing the Governor’s Recommended Base Budget.

Duties and Responsibilities

  • Assist state agencies with budget implementation and compliance by interpreting statutes and session laws and developing policies to guide agencies.
  • Work directly with the State Budget Director and agency leadership on important issues affecting the current year state budget
  • Review and approve changes to the budget as enacted by the General Assembly.
  • Perform continuous oversight and analysis of agency budgets and expenditures to ensure a balanced budget
  • Conduct quarterly reviews with agency leadership to review the agency’s financial condition, discuss fiscal challenges, and identify emerging issues affecting the current year budget
  • Analyze historical expenditures and revenues and propose solutions to structural budget shortfalls to ensure that the Base Budget is an accurate spending plan for the upcoming biennium
  • Review proposed legislation and advise leadership on fiscal and policy impacts affecting budget execution
  • Externally present information on existing or proposed programs and policies that impact the budget in area(s) of assignment
  • Participate in cross-functional teams on initiatives to streamline budget processes, enhance budget analysis, and increase the use of data analytics in implementing the state budget.

Knowledge, Skills, and Abilities

  • Thorough knowledge of the principles and practices of public administration and accounting
  • Thorough knowledge of how state budgets are prepared and executed
  • Proficiency in organizing and presenting clear oral and written reports
  • Demonstrated skills in researching, analyzing, interpreting and summarizing complex data
  • Ability to establish and maintain effective working relationships with internal and external stakeholders
  • Ability to maintain professionalism while working under pressure and delivering results under tight and changing deadlines
  • Demonstrated skills in problem solving and project management
  • Ability to work independently and to exercise discretion; maintain confidentiality and integrity
  • Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.

Education and Experience

Bachelor’s degree in business administration, public administration, public policy or related field from an accredited institution and four (4) years of experience preferably in governmental accounting or budgeting, including one (1) year in advanced and responsible analysts or administrative capacity or an equivalent combination of education and experience. Management preference for a Master’s degree in the disciplines of public administration, public policy analysis, planning, business, or economics; and/or governmental experience involving the executive and legislative budget processes.

 

 

State Budget Management Analyst I, OSBM (closes 8/13/18)

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Closing:  August 13, 2018
Recruitment Range:  $55,000 – $65,000 annually

The Office of State Budget and Management (OSBM) is excited to announce that we are looking to fill a State Budget Management Analyst I position within our Budget Execution division.

OSBM is the primary fiscal advisor to the Governor. The Office works with senior officials across State government in developing, negotiating and implementing the State budget, and to ensure proper management of state resources.  Work at OSBM is high-impact public service, with staff providing strategic and financial analysis in education, health care, criminal justice, economic development, mental health, environmental regulation, transportation, human services, energy and other public policy areas.

Through the annual budget process, budget analysts become policy experts in their field and play a key role in helping inform public policy decisions, the state budget, and legislation.  After the budget is enacted, they also ensure the budget is executed consistent with the State Budget Act.

Budget analysts serve as the liaison between OSBM and state agencies, as well as the legislative appropriations committees and other governmental and non-governmental entities. Budget analysts will focus on either budget execution or budget development and work is performed under the supervision of an Assistant State Budget Officer.

Budget Executions Analysts are primarily responsible for ensuring that the state budget is implemented consistent with state laws while assisting the State Budget Director and agency leadership in responding to unanticipated circumstances during the fiscal year. Budget Execution Analysts are responsible for developing the Governor’s Recommended Base Budget.

Duties and Responsibilities

  • Assist state agencies with budget implementation and compliance by interpreting statutes and session laws and developing policies to guide agencies.
  • Work directly with the State Budget Director and agency leadership on important issues affecting the current year state budget
  • Review and approve changes to the budget as enacted by the General Assembly.
  • Perform continuous oversight and analysis of agency budgets and expenditures to ensure a balanced budget
  • Conduct quarterly reviews with agency leadership to review the agency’s financial condition, discuss fiscal challenges, and identify emerging issues affecting the current year budget
  • Analyze historical expenditures and revenues and propose solutions to structural budget shortfalls to ensure that the Base Budget is an accurate spending plan for the upcoming biennium
  • Review proposed legislation and advise leadership on fiscal and policy impacts affecting budget execution
  • Externally present information on existing or proposed programs and policies that impact the budget in area(s) of assignment
  • Participate in cross-functional teams on initiatives to streamline budget processes, enhance budget analysis, and increase the use of data analytics in implementing the state budget.

Knowledge, Skills, and Abilities

  • Thorough knowledge of the principles and practices of public administration and accounting
  • Thorough knowledge of how state budgets are prepared and executed
  • Proficiency in organizing and presenting clear oral and written reports
  • Demonstrated skills in researching, analyzing, interpreting and summarizing complex data
  • Ability to establish and maintain effective working relationships with internal and external stakeholders
  • Ability to maintain professionalism while working under pressure and delivering results under tight and changing deadlines
  • Demonstrated skills in problem solving and project management
  • Ability to work independently and to exercise discretion; maintain confidentiality and integrity
  • Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.

Education and Experience

Bachelor’s degree in business administration, public administration, public policy or related field from an accredited institution and three (3) years of experience preferably in governmental accounting or budgeting, including one (1) year in advanced and responsible analysts or administrative capacity or an equivalent combination of education and experience. Management preference for a Master’s degree in the disciplines of public administration, public policy analysis, planning, business, or economics; and/or governmental experience involving the executive and legislative budget processes.

 

 

Budget & Management Analyst II, Orange County (closes 8/19/18)

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Closing:  August 19, 2018
Salary Range:  $51,175 – $59,345 annually

The Orange County Finance and Administrative Services Department has an opening for a Budget and Management Analyst II. Under general supervision, performs advanced professional analysis in the overall review, preparation, and administration of the County’s Operating and Capital Investment Plan Budgets. Work involves reviewing, analyzing, and evaluating County departmental, and enterprise fund budgets, monitoring budgets throughout the fiscal year to ensure compliance; performing advanced professional analysis in conducting User Fee studies for departments; enhancing the County departments’ performance measures plans; and conducting special management studies of County programs, activities, and practices.

Duties and Responsibilities

Reviews, analyzes, and monitors the County’s operating budget by making periodic reviews of departmental revenues and expenditures; provides status reports to assigned department heads and to the Chief Financial Officer and Deputy Financial Services Director.

Reviews and evaluates line item transfers submitted by departments to ensure that all necessary supporting documentation is collected; processes in computer business system approved line item transfers within three days of receipt.

Analyzes and evaluates departmental requests for budget amendments; compiles and prepares budget amendment abstracts along with applicable attachments for agenda review for upcoming Board of County Commissioners meeting; processes budget amendments within one week following approval by the Board of County Commissioners to ensure an accurate budget throughout the fiscal year.

Establishes new account codes; maintains existing account codes in computer business system; contacts all applicable parties with new account codes.

Answers inquiries from departments regarding current and historical budget data and procedures.

Reviews assigned departmental revenues and expenditures requests for justification and accuracy; discusses requests with departments; makes recommendations based on analysis regarding their requests.

Provides summary information of each departmental request to the Deputy Financial Services Director, as well as the County Manager, showing comparisons to their current approved budget with detailed justifications of variances.

Reviews and analyzes departmental statement of objectives; assists departments in developing productivity measures; offers recommendations for final development of objectives and measures for inclusion in the budget documents.

Forecasts twelve month revenue and expenditure projections for assigned departments; analyzes the departments’ projections to reach a consensus of the most accurate projections to use which helps determine the amount of available fund balance at the end of the fiscal year.

Assists in the creation of the Manager’s Recommended Budget, the Board Approved Budget, and the 10-year Capital Investment Plan documents.

Directs training sessions for department representatives to attend to learn how to input their budget requests in the computer business system and to provide on-going assistance to departments for general ledger inquiries and printing various budget reports throughout the fiscal year.

Assists in the monitoring and making periodic updates to the County’s five-year financial forecast.

Takes the lead in enhancing County departments’ performance measurement plans.

Attends periodic Board of Commissioners meetings throughout the fiscal year, budget work sessions, and public hearings during the budget season of April – June.

Conducts and analyzes User Fee studies for departments on a regular basis to determine the full costing of services, comparisons to other counties, and develop various cost recovery opportunities.

Creates spreadsheets to support user fee studies such as full costing, indirect costing, and cost recovery scenarios; prepares analysis report to the Board of Commissioners for their discussion and consideration.

Researches and conducts special management studies of County programs, activities, and practices.

Receives and/or reviews various records and reports such as budget requests from departments, line item transfer requests from departments, budget amendment requests from departments, User Fee study information from departments, and tax valuations for Fire Districts.

Prepares and/or processes various records and reports such as approved line item transfer requests, budget amendment abstracts and attachments, User Fee analysis reports, year-to-date budget reports, and revenue and expenditure projections.

Refers to Budget Ordinance, Grant and Capital Project Ordinances, approved budget and Capital Investment Plan document, approved fee schedule, Local Government Budget and Fiscal Control Act, policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc.

Operates a variety of office equipment such as telephone, printers, copy machine, fax machine, binding machine, computer, etc.

Uses a variety of supplies such as writing instruments, notepads, copier and printer paper, notebooks, printer cartridges, general office supplies, etc.; and a variety of computer software such as Munis, Munis Cubes, Microsoft Excel, Microsoft Word, Macromedia Contribute, Crystal Reports, Microsoft Access, Adobe Acrobat, etc.

Interacts and communicates with various groups and individuals such as the Chief Financial Officer, Deputy Financial Services Director, department heads, Budget team members, County Management Team, Fire District Chiefs, Board of County Commissioners, and the general public.

Knowledge, Skills, and Abilities

Knowledge of the theories, principles, practices and techniques of public administration, budgeting, public finance, and local government budget and fiscal policies and procedures.

Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.

Knowledge of the functions and structure of County government and State and Federal laws relevant to County operations and finance.

Knowledge of computerized budget and financial systems and controls.

Knowledge of special requirements pertaining to accounting and investment of government funds.

Knowledge of modern accounting and office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal and management data.

Knowledge of the current literature, trends, and developments in the fields of governmental accounting and public budget administration.

Knowledge of mathematical computations, analytical skills, budget and cost accounting theories, and evaluation/research techniques and methodology.

Knowledge of how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.

Ability to analyze and develop budget estimates.

Ability to develop and conduct technical program evaluations.

Ability to conduct detailed research and prepare reports and findings.

Ability to prepare clear and concise reports, and to compile and analyze financial statements and reports.

Ability to exercise independent and sound judgment, discretion, initiative, creativity, and resourcefulness.

Ability to use computers and applicable software.

Ability to maintain standard accounting and control measures for local government.

Ability to read and interpret complex materials pertaining to the responsibilities of the job.

Ability to learn and utilize new skills and information to improve job performance and efficiency.

Ability to exercise independent judgment and initiative in completing assigned tasks.

Minimum Qualifications

Requires a Bachelor’s degree in accounting, business, public administration, or a related field and three (3) years of experience in financial management or accounting.

Prefer a Master’s of Public Administration degree, and experience in local government budgeting.

Possession of or ability to readily obtain a valid driver’s license issued by the State of North Carolina for the type of vehicle or equipment operated.

Senior Budget & Management Analyst, City of Raleigh (closes 7/22/18)

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Closing: July 22, 2018
Salary Range: $51,822 – $95,871 annually

The City of Raleigh is seeking a full-time Senior Budget and Management Analyst within the Budget and Management Services Department. This is a professional position working independently to develop and manage the annual operating and multi-year capital plan, support the City’s strategic and business planning efforts, manage special projects, and contribute to policy discussions.

Department staff have a rich variety of assignments and work closely with the City Manager, and Assistant City Managers, to set budget priorities, respond to City Council questions, and facilitate consensus-building among stakeholders. We work directly on major projects, such as new business planning processes, departmental reorganizations, and regional planning efforts. Analysts manage a portfolio of assignments, including operating departments and capital programs, enterprise and internal service funds, and special project management. Analysts also work directly with City departments to prioritize needs, resolve challenges, and plan service improvements.

The City’s total compensation package, including salary, health plan, and other benefits, is highly competitive. To learn more about the City, visit the City of Raleigh website at www.raleighnc.gov.

Responsibilities

  • Identifies the need for and performs complex analytical, quantitative and managerial work in the:
    • Preparation and development of annual operating and capital budgets;
    • Implementation and control of current operating and capital revenues and expenditures;
    • Analysis and evaluation of policy and management issues; and
    • Evaluation and measurement of the performance of City programs and strategic goals.
  • Provides professional consultation and guidance to departments by:
    • Reviewing budgets and long range financial and strategic plans including staffing, expense and revenue projections.
    • Recommending approaches for linking strategic objectives to performance targets; and
    • Identifying opportunities of cost savings/cost avoidance.
  • Work with assigned departments to identify, analyze, and prioritize operational needs, and evaluate those needs during the budget cycle.
  • Manages projects that are complex, cross-departmental, and have significant financial impacts, with minimal guidance.
  • Support the City’s strategic plan by helping departments collect data, refine performance measures, and communicate results to senior management.
  • Prepare communications, including memoranda, presentations, and talking points, to help senior management debate policy choices.
  • Assist department staff with crafting clear, concise agenda materials for City Council.

Education and Experience

A Bachelor’s degree in public administration, public policy, business administration, or a related field and five years of professional experience in financial, budget, management, or policy analysis.  A master’s degree in public administration, public policy, business administration, or related field is desirable and may be substituted for experience.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Knowledge of:

  • Local government financial and management concepts, such as fund accounting, indirect cost allocation, program evaluation, strategic planning,
  • Principles and practices of program administration and management.
  • Principles and methods of qualitative and quantitative research.
  • Principles and applications of critical thinking and analysis.
  • Best practices, trends and emerging technologies.
  • Principles and techniques of effective oral presentations.
  • Project management principles.
  • Modern budget practices.
  • Applicable federal, state and local laws, codes, regulations.
  • Customer service principles.
  • Budget planning software systems and analytical tools.
  • Microsoft Office suite.

Skill in:

  • Articulating policy recommendations that well define the issue or problem; provide viable options; and present sound analysis justifying the recommended action/policy direction.
  • Resolving complex issues involving multiple stakeholders or views, using independent judgment and tact in the workplace.
  • Planning, initiating and managing complex projects simultaneously.
  • Communicating effectively, both orally and in writing, including developing summaries, presentations, memoranda, and handouts.
  • Developing and analyzing capital improvement programs and complex operating budgets, performing quantitative analysis, researching and preparing reports, reviewing and interpreting statistical information.
  • Performing complex financial analysis to include rate modeling, multi-year budget projections and personnel cost projections.
  • Exercising political acumen, tact and diplomacy.
  • Working effectively under pressure, with multiple deadlines and changing priorities.
  • Authoring and preparing original reports, documents and presentations.
  • Facilitating group discussions and building consensus using persuasive reasoning.
  • Providing customer service.
  • Working independently and establishing effective working relationships with employees at every level of the organization.
  • Collaborating with others who have differing perspectives and viewpoints.
  • Analyzing programs and policies, synthesizing information, and presenting sound recommendations to executive staff.

Finance Officer, Town of Montreat (continuous)

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Closing:  continuous
Hiring Range:  depends on qualifications

The Town of Montreat is currently seeking applicants for the position of Finance Officer. This person will perform a variety of fiscal and administrative functions including disbursement and accounting of municipal funds, utility billing, accounts payable, accounts receivable, fixed assets, payroll, preparation of financial reports, program evaluation and public policy analysis as assigned.

Description

Performs professional and administrative support duties performing financial functions and related recordkeeping for the Town. Conducts program evaluation and public policy analysis for special projects as assigned.

Distinguishing Features of the Class

An employee in this class performs a variety of fiscal and administrative functions including disbursement and accounting of revenues and expenditures; accounts payable, payroll, budgetary accounting, utility billing and customer service, assistance in tax collections, and general customer service. The employee must exercise considerable independent judgment and initiative in planning and performing the fiscal control system. Work is performed in accordance with established municipal finance procedures, local ordinances, and North Carolina General Statutes governing the responsibilities of local government financial operations. Work is performed under the supervision of the Town Administrator and is evaluated through conferences, reports, and by an independent audit of financial records.

Duties and Responsibilities

Essential Duties and Tasks

  • Performs a variety of financial operations including disbursement  and  accounting of municipal funds,  billing,  accounts payable, accounts receivable, fixed assets, accounting, payroll, reconciliation of bank statements,  and preparation of monthly, quarterly, and annual financial reports.
  • Assists the Town Administrator in preparation of the general operating budget; projects revenues and spending, maintaining records and disbursements.
  • Oversees personnel and payroll functions including new employee enrollment into benefits; reviews and enters time sheets to prepare payroll; prints and distributes payroll checks; prepares a variety of payroll deduction reports; writes checks or otherwise satisfies withholdings payments requirements; prepare a variety of related quarterly and annual reports; files Workers’ Compensation claims and pays insurance bills.
  • Processes water meter readings and calculates and sends water bills; posts payments; receives calls for customer service related to water billing and assigns work orders to staff.
  • Submits annual sales tax, utility and other tax and expenditure reports to the State of North Carolina, and quarterly gasoline tax refund requests.
  • Performs budgetary accounting and general ledger preparation and maintenance; provides information and assistance to the Administrator, staff, and elected officials regarding financial reporting and budgeting; provides information to the Administrator and Board on a variety of financial issues; attends Board meetings when needed.
  • Assists the auditors during the annual audit of Town financial records; follows up on findings  to improve financial systems.
  • Conducts program evaluation and public policy analysis for special projects as assigned.
  • Provides general customer service to the public providing information, problem-solving and referral and a variety of town services.
  • Provides general office administrative duties including answering the phone, faxing, copying and files maintenance.

Additional Job Duties

  • Serves as Deputy Clerk, taking minutes at meetings in the absence of the Clerk.
  • Performs related duties as required. May supervise Finance Department staff.

Knowledge, Skills, and Abilities

  • Considerable knowledge of the organization and functions of municipal government..
  • Considerable knowledge of North Carolina General Statutes and of local ordinances governing municipal financial practices and procedures.
  • Considerable knowledge of the principles and practices of public finance  administration,  including  principles  and practices of municipal accounting.
  • Considerable knowledge of the laws and regulations affecting the maintenance of financial records.
  • General knowledge of automated accounting and related systems and ability to work with Town staff in handling duties in an automated environment.
  • Accuracy and thoroughness in the analysis and preparation of financial records.
  • Ability to exercise sound judgment in making decisions in conformance with laws, regulations, and policies.
  • Ability to evaluate financial systems and formulate and install accounting methods, procedures, forms, and records.
  • Ability to  design  and prepare analytical or interpretative financial statements.
  • Ability to establish and maintain effective working relationships with the public, departmental heads, governmental officials, and with other Town employees.

Education & Experience

Graduation from a two year college or university with a major in accounting or business and considerable responsible experience in governmental accounting or bookkeeping; graduation from a four year college or university with a degree in accounting, government, or related field preferred; or an equivalent combination of education and experience.

 

Emergency Communications Analyst (ECC Program Administrator), City of Raleigh (closes 7/13/18)

Click Here For the Full Description and/or to Apply for this Position

Closing:  July 13, 2018
Hiring Range:  $43,981-$62,673 annually (promotional hiring range may vary)

This class is the fifth level in a five-level Emergency Communications Series devoted to emergency 911 police and fire telecommunications, non-emergency call taking, and police and fire dispatch communications. Incumbents provide professional journey-level work in the program administration and analysis of emergency communications. Work may include preparing and managing the department’s budget; approving expenditures, tracking trends, and preparing financial reports; representing the department in state and regional meetings; preparing procedures, polices, plans and directives; preparing, monitoring and routing agreements and contracts for approval; reviewing, approving and routing purchase orders for final approval; serving as project manager for assigned Emergency Communications Center initiatives; responding to inquiries from citizens and first responders; researching issues; maintaining data; and preparing original reports and correspondence.

The City’s total compensation package, including salary, health plan, and other benefits, is highly competitive. To learn more about the City, visit the City of Raleigh website at www.raleighnc.gov.

Essential Duties

  • Prepares and manages assigned budgets; monitors expenditures and analyzes spending trends; identifies required funding for planned initiatives; maintains related financial records and prepares financial reports.
  • Receives and responds to inquiries from citizens, program stakeholders and first responders regarding projects and overall emergency communications function; researches data and provides updates and related information.
  • Schedules meetings, prepares agendas and coordinates resources; prepares meeting materials; attends meetings and prepares minutes; follows up on assigned action items.
  • Researches and prepares updates to procedures and policies; works with internal and external stakeholders to review compliance and determine applicable changes.
  • Prepares, distributes and maintains contracts and agreements as required by City policy and procedures; obtains City Council approval as required and routes documents through system for final approvals.
  • Provides oversight of project management activities related to ECC capital improvement projects; plans and assists in managing project/initiative funding.
  • Monitors and maintains readiness of emergency communications back-up center in the event of planned or unplanned evacuation; ensures operational infrastructure and support is in place and available.
  • Prepares plans, status updates and reports related to special projects.
  • Performs other duties of a similar nature and level as assigned.

Typical Qualifications

Education and Experience

Bachelor’s degree in law enforcement, business or public administration, computer science or directly related field and one year of analysis experience involving computer-aided dispatch systems and emergency communications or directly related analytical work.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Knowledge Of:

  • Principles and practices of program administration and management.
  • Principles and methods of qualitative and quantitative research.
  • Principles and applications of critical thinking and analysis.
  • Best practices, trends and emerging technologies.
  • Modern budget practices.
  • Project management principles.
  • Applicable federal, state and local laws, codes, regulations.
  • Customer service principles.
  • Specialized equipment relevant to area of assignment.
  • Modern office technology.

Skill In:

  • Managing a project or program.
  • Researching industry trends, solutions and best practices.
  • Gathering data, analyzing findings and applying logic and reason.
  • Interpreting, monitoring and reporting financial information and statistics.
  • Compiling and sorting data and articulating issues and recommendations.
  • Coordinating deadlines and prioritizing competing demands.
  • Authoring and preparing original reports, documents and presentations.
  • Monitoring project schedules, status and compliance.
  • Interpreting and applying applicable laws, codes, regulations and standards.
  • Providing customer service.
  • Utilizing a computer and relevant software applications.
  • Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.