Budget Analyst, City of Concord (closes 5/17/19)

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Closing: May 17, 2019
Salary: $53,759 annually

Description

The purpose of this position is to coordinate and administer the City’s operating budget, capital improvement plan, and performance measurement processes.

Duties and Responsibilities

  • Coordinates and administers the operating budget development process by preparing forms and instructions, analyzing requests and providing funding recommendations, and maintaining budget software system.
  • Collects, analyzes, and summarizes departmental capital improvement project submissions for review and ensures capital improvement project requests are balanced and budgeted for upcoming fiscal year.
  • Coordinates and administers the City’s performance measurement program, including recommending performance measures and enhancements and monitors performance measures for impact and cost effectiveness.
  • Prepares and maintains budget records, files, and spreadsheets and develops, formats, and produces sections of the annual operating budget, performance plan, and capital improvement plan.
  • Monitors budgets for assigned areas and determines appropriate methods to address budgetary concerns.
  • Coordinates and conducts management analysis projects, including selecting appropriate analytical method to use and convey results.
  • Coordinates external agency program.
  • Performs other similar duties as required.

Knowledge, Skills, and Abilities

Knowledge of:

  • Operating and capital budgeting models, concepts, and practices;
  • Applicable local, state and federal laws, rules, and regulations;
  • Fiscal control practices;
  • Productivity improvement concepts and practices;
  • Organizational theory;
  • Management analysis tools;
  • Data analysis.

Skills in:

  • Operating a computer and applicable software applications;
  • Applying local, state, and federal laws, rules, and regulations;
  • Giving presentations;
  • Preparing financial and budget reports;
  • Developing productivity models;
  • Analyzing a variety of financial data and making appropriate recommendations based on findings;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Education and Experience

Bachelor’s Degree in Public Administration, Political Science, Accounting, or Economics from an accredited college or university, with at least one (1) year experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Certified North Carolina Local Government Budget Officer preferred.

 

Division Chief of Administrative Services, City of Alexandria, VA (closes 4/24/19)

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Closing:  April 24, 2019
Salary Range:  $76,146 – $125,165 annually

Description

The Department of Transportation and Environmental Services (T&ES) is seeking a Division Chief of Administrative Services who oversees the budget, operations capital and special projects.  This position directs analysis of contract and grant expenditures in coordination with the Division’s fiscal team and departmental program managers. The Division Chief will direct planning and inspection, research and data analysis for the Department and establish or revise management methods and procedures to improve work flow, simplify reporting, and reduce costs.  In the spirit of continuous improvement, the Division Chief will monitor the Department’s operational effectiveness, select program areas for inspection and analysis and perform or participate in audits to assess fiscal or operational conditions.

Duties and Responsibilities

  • Represents the City, together with the Department Head, at legislative sessions before the City Council;
  • Directs the activities of a division which include highly complex fiscal operations such as accounting, purchasing and development of annual operating, capital and special revenue funds, manages and directs preparation of operating and capital improvement budgets, budget requests and justifications;
  • Oversees the dissemination of related budget information to include that provided by contractors, procurement, travel reimbursements and grant management;
  • Directs planning and research of data processes and data analysis to establish or revise management methods and procedures to improve workflow, simplify reporting procedures, reduce costs and meet professional accreditation standards and legal requirements;
  • Provides expert counsel to senior management and professional colleagues on the fiscal management of large-scale transportation infrastructure, and public works projects and operations;
  • Coordinates and controls the Department’s purchasing activities, establishes priorities, prepares reports and administers compliance of purchasing laws and guidelines;
  • Assesses the department’s administrative needs and problems, and reallocates or secures resources to meet those needs, identifies skill gaps and provides appropriate training for the team;
  • Supervises, establishes and maintains efficient grant lifecycle tracking procedures for applications, expenditures, and reimbursements;
  • Identifies, assesses and prioritizes risk which allows the department to methodically and efficiently apply resources to minimize, monitor, and control the probability and/or impact of unfortunate events;
  • Performs other duties as required.

Qualifications

Minimum

To qualify for this position, all candidates must possess a two-year college degree; five years’ experience in Administrative Management in a large organization with experience preparing and managing budgets, policy and procedure development, administering human resources, supervising professional and support staff, and providing guidance and direction; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred

To be considered as an ideal candidate, one should also possess a Four-year college degree in Human Resources, Public Administration, or Public or Business Administration; five (5) years’ experience developing, monitoring and managing budgets and fiscal operations; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Budget Analyst, Union County (closes 4/21/19)

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Closing:  April 21, 2019
Salary Range:  $46,293 – $71,755 annually

The Budget Analyst, under general supervision, performs a wide variety of professional level budget development and analysis involving preparation, administration, maintenance, review and control of County-wide budgets. The position is responsible for performing managerial budget preparation and analysis work; performs statistical and comparative analysis of spending; evaluating best practices for budget development and budget documents; analyzing and reviewing budget request; maintain specialized financial records and statistics and prepare financial reporting documents.

Duties and Responsibilities

  • Prepares various work papers for audit field work, service area budget amendments, journals, and postings for budgeted transactions, transfers, etc. for assigned service areas.
  • Prepares and reconciles interdepartmental charges for Internal Service Funds; prepares projected year end service area revenues, expenditures, and budgetary impacts; reconciles and prepares estimates for fleet maintenance charges and year-end true-up.
  • Compiles service area requests for year over year budgetary rolls for contracts, purchase orders, projects, and program balances.
  • Reviews pre-procurement (requisition) forms.
  • Prepares and assists with other reports as necessary.
  • Prepares Contract Deputy Billings and monitors revenue receipts; reviews and updates annually the contract deputy cost estimates.
  • Assists in preparing, analyzing, and coordinating the annual budget process with a holistic approach for a $430 million budget.
  • Serves as primary point of contact for assigned departments for budget analysis matters.
  • Works independently to complete assignments that require thorough complex management, budgetary, financial, organizational, problem solving skills.
  • Works in an environment that will require serving on a team of budget analysts to complete major assignments.
  • Prepares departmental budget training and instructions; answers questions and provides analysis.
  • Analyzes submitted data for year-end estimates and next year budget request for consistency, reasonableness, directives, etc., and enters budget data.
  • Supports departments with detailed and summary reporting; and related reconciliations.
  • Reviews contracts for payment/encumbrance terms; prepares encumbrance of budget for contracts; confirms appropriate funding of contracts.
  • Assists departments with following financial policies, procedures, and guidelines.
  • Conduct pre-audits all personnel changes that affect cost for compliance and budget availability purposes.
  • Reviews capital asset additions, deletions, and transfers as prepared by staff; reviews capitalized interest rate and amounts for capital construction work in progress (CWIP) projects; reviews and reconciles CWIP roll forward schedules of additions, closures, and capitalized interest prepared by staff; reviews and/or prepares audit report notes and schedules related to capital assets and CWIP.
  • Performs other related duties as assigned.

Knowledge, Skills, and Abilities

  • Knowledge of financial systems and/or statistical analysis tools.
  • Proficient in Microsoft Office products.
  • Thorough knowledge of principles of public administration including organization, public policy and fiscal management.

Education and Experience

Minimum

Bachelor’s Degree in Finance, Economics, Business or Public Administration, Accounting or other closely related field required, and two (2) years of budgeting and/or accounting experience performing financial data analysis and reconciliations, preferably in a governmental setting; or equivalent combination of education and experience.

Preferred

Master’s Degree in Public Administration, Finance, Economics or Accounting and two (2) years of experience in capital financing and markets, debt service and planning, bond issuance, enterprise strategic planning, and financial performance management planning and evaluation.

North Carolina Budget & Evaluation Officer Certification or North Carolina Finance Officer Certification.

Budget Management Analyst II, City of Alexandria, VA (closes 4/2/19)

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Closing:  April 2, 2019
Salary Range:  $62,657 – $82,045 annually

The Budget Management Analyst II (Mid-level) position performs a wide variety of budget and management analysis work for their portfolio of departments and agencies.  The work performed is fast-paced and often time-sensitive.  A significant aspect of the work involves producing annual operating and capital budget documents.

Duties and Responsibilities

  • Assists departments in developing budgets, and reviews departmental budget submissions;
  • Monitors departmental operating budget expenditures to include expenditure and revenue projections;
  • Writes, develops, recommends and interprets financial policies;
  • Prepares summaries, analysis and recommendations on budgetary requests and programs;
  • Analyzes and recommends reductions, increases and alternative methods for meeting departmental and budget goals;
  • Researches and writes memoranda and management analysis regarding policies, procedures, budget items and capital improvement projects as directed, and prepares charts, graphs and statistical tables to aid in the presentation and consideration of the budget and programs;
  • Makes detailed projections and analysis of City revenues/expenditures and monitors revenue and expenditure trends for budget and cash flow impact;
  • Attends City Council work sessions and public meetings, as needed, to answer questions and justify recommendations;
  • Answers procedure and policy questions from departments;
  • Uses intermediate and/or advanced features of Microsoft products, such as Word, PowerPoint, Excel and SharePoint;
  • Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms;
  • Reviews and monitors federal and state grant funds;
  • Provides leadership, training and direction to less experienced analysts; and
    Performs related duties as required.

Knowledge, Skills, and Abilities

The ideal candidate will have strong analytical skills, possess outstanding multi-tasking abilities and bring a variety of technology related talents (ERP experience, Excel, PowerPoint, SharePoint).  Previous work with budgeting and analysis is preferred.

Qualifications

Minimum

To qualify for the Budget Management Analyst II (mid-level) you must possess a bachelor’s degree and three (3) years of experience in budget and management analysis; or an equivalent combination of education, experience and training.

Preferred

A Master’s degree in Public Administration, Business Administration, Finance or a directly related field of study; experience in budget and management analysis in a municipal or other government environment; experience with a financial enterprise resources planning (ERP) system (ex.Tyler Munis); project management experience; experience with ResourceX priority based budgeting; and experience building complex financial models.

Management Analyst I, City of Alexandria, VA (closes 4/3/19)

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Closing:  April 3, 2019
Salary Range:  $49,101 – $60,017 annually

The Management Analyst I (entry-level) is responsible for performing ad-hoc quantitative and qualitative research and analysis in support of the overall City’s budget and the performance of administrative duties related to office management, including financial management, human resources, information technology and communications.

Duties and Responsibilities

  • Perform research and analysis of special projects such as historical revenue or expenditure trend analysis, demographic or service demand analysis, or comparator jurisdiction and other best practice research;
  • Review and recommend improvements to internal processes;
  • Monitors departmental operating budget expenditures to include expenditure projections;
  • Maintain the department’s external and internal websites;
  • Prepare departmental personnel actions, budget transfers, requisitions and payments;
  • Serve as the department’s staff liaison the Human Resources, Information Technology Services, General Services and the Office of Communications and Public Information;
  • Coordinate new employee recruitment activities;
  • Coordinate the production of the City’s annual operation budget and Capital Improvement Program documents;
  • Schedule and coordinate set-up for public meetings;
  • Perform other office management duties as assigned

Knowledge, Skills, and Abilities

The ideal candidate will have strong analytical skills, possess outstanding multi-tasking abilities, can work independently to solve problems, and brings a variety of technology related talents.

Qualifications

Minimum

Four-year college degree in public or business administration and one year of experience in management analysis, customer services resolving end-user problems or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred

Experience in public administration; creating spreadsheets; budget preparation and management; development and review of performance indicators; report presentation methods and procedural review and development; ability to analyze, interpret and report research findings; ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor; ability to maintain effective working relationships; and the ability to communicate clearly and effectively, both verbally and in writing.

Budget Analyst, Alamance County (closes 3/29/19)

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Closing:  March 29, 2019
Salary Range:  $47,000 – $52,000 annually

Duties and Responsibilities

  • Performs analysis and complex administrative work in the planning, coordination, and preparation of the County’s annual operating and capital budgets
  • Assists in compilation and reporting of the Alamance County Capital Plan
  • Assists in forecasting revenues and expenditure projections
  • Researches grant opportunities for County projects, guides submission of funding proposals, and provides oversight to administration of grants awarded to the County
  • Compiles, reviews and analyzes data submitted for inclusion in the operating budget
  • Compiles, reviews and analyzes data submitted for inclusion in the Capital Improvement Plan
  • Analyzes and reviews budget expenditures and revenue estimates in order to ensure compliance with relevant laws, and policies
  • Provides guidance to departments on budget issues; responds to department questions and inquiries regarding budget issues
  • Assists departments to link budget requests with strategic initiatives and performance measures
  • Assists with various research and analysis projects; researches issues and prepares reports of findings and recommendations
    Performs other duties as required

Knowledge, Skills, and Abilities

  • Basic knowledge of the Local Government Budget and Fiscal Control Act
  • General knowledge of local government budgeting procedures, the principles of research, analysis and evaluation, and public administration.
  • Proficiency with office software such as Microsoft Word, Excel, Powerpoint, and Tyler Munis or comparable accounting and budgeting

Qualifications

Bachelor’s degree in Public Administration, Business, Accounting, Finance, Management or related field and 1 to 3 years of responsible administrative experience preferably within county government; advanced degree preferred.

Must have working knowledge of budgeting; highly developed analytical, interpersonal and communication skills; enjoy researching and developing recommendations.

Finance Director, Town of Hertford (closes 3/29/19)

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Closing:  March 29, 2019
Salary Range:  $42,516 – $62,923 annually

The Town of Hertford Finance Director is responsible for administration of the Finance Department, working with the Finance assistant and reports directly to the Town Manager. This critical position is responsible for the preparation and maintenance of all financial records, accounting activities, utilities of the Town of Hertford.  Tasks include, but are not limited to, accounting activities, payroll, budgeting, purchasing, utilities services and utilities billings and preparing financial reports to state and federal agencies, and personnel administration. All financial activities are performed in accordance with the NC Local Government Budget and Fiscal Control Act and GASB principles.

Knowledge, Skills, and Abilities

The successful candidate must be well organized, detail oriented, familiar with governmental accounting standards and the NC Local Government Fiscal Control Act, and able to effectively delegate and supervise financial and accounting tasks. The ideal candidate will be a motivated self-starter, who continually seeks to improve and expand services and can meet crucial deadlines.

Qualifications

This position requires at a minimum a BS Degree in accounting, finance, business administration, or related field and considerable experience (5 years minimum preferred) in governmental accounting including federal and state grants accounting and accounting methods.

Finance Officer/Director of General Administration, Town of Wrightsville Beach (open until filled)

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Closing:  Open until filled
Salary Range:  $55,651 – $86,481 annually

The Town of Wrightsville Beach is seeking a qualified professional to fill the position of Finance Officer/Director of General Administration.  This position performs professional and administrative work in directing the Town’s financial activities including  budgetary accounting and general ledger maintenance, AP, AR, financial reporting, payroll backup, investments, budget monitoring, debt service, revenue collections and utility billing.  This position also assists with the preparation of the annual audit and annual budget.  Work is performed in accordance with established municipal finance procedures, local ordinances and NC General Statutes.  Position supervises a staff of 2 and reports to the Town Manager.

Qualifications

Minimum of BA/BS in accounting, finance, or public administration and 3-5 years experience in municipal finance.  Preference given to Certified Local Govt. Finance Officers and CPAs.

Purchasing Coordinator, Pitt County (closes 4/5/19)

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Closing: April 5, 2019
Minimum Salary:  $44,508 annually

Description

Under general supervision, performs procurement and administrative work in the Financial Services Department. Work primarily involves coordinating the purchasing activities of County departments to ensure compliance with North Carolina and Federal statutes and local policy while ensuring that the County receives the best return for money spent without sacrificing quality. This employee works with departments to prepare, evaluate and award Requests for Proposal (RFP) and Requests for Qualification (RFQ), and quotes for the procurement of various commodities and/or services. This employee also performs contract duties to include receiving contract documents from departments, assisting departments with evaluating, reviewing, processing, ensuring applicable compliance, routing contracts through the contract process and securing executed contracts. This employee assists with the credit card program, the sale of surplus goods, and provides training for departments. This employee will also oversee the County’s efforts with oversight and reporting compliance as it relates to historically underutilized businesses. This position reports to the Deputy County Manager/Chief Financial Officer.

Duties and Responsibilities

  • Works collaboratively with departments to assist, coordinate and manage the procurement of goods and/or services throughout the County.
  • Works with County Legal to ensure that all County procurement activities, including contracts, adhere to applicable laws and policies.
  • Works closely with County Engineer on construction projects. Assists in the preparation of formal bids and requests for proposals/requests for qualifications; assists with development of specifications. Prepares legal advertisements for review by County Legal. Coordinates and facilitates pre-bid conferences and oversees the opening and public reading of bids. Analyzes bid tabulations and contributes to bid award recommendations. Ensures items are prepared for Board consideration.
  • Manages the County’s vendor solicitation and registration activities. Notifies existing and prospective vendors of impending procurement needs and projects. Interviews potential vendors, registers all new vendors and monitors vendor database for accuracy and updates. Provides vendors with feedback on County satisfaction with goods/services and follows up on issues of delivery, cost or quality when they exist. Consults and negotiates with vendors.
  • Develops, revises and maintains County policies and procedures as it relates to procurement activities. Provides training to Department heads and related staff. Provides technical assistance. Updates and maintains the procurement/contract file system.
  • Prepares and submits “Historically Underutilized Businesses” (HUB) reports to the State, as required by law and/or rule.
  • Oversees the County’s credit and/or purchase card system and processes.
  • Coordinates the sale or donation of the County’s surplus property.
  • Prepares various procurement reports to aid in budget preparation, monitoring and evaluation. Will generate other reports as needed and requested.
  • Manages County contracts and ensures proper authorization is obtained prior to initiation, including, but not limited to governing board, manager, legal review, insurance coverage and pre-audit.
  • Serves as a member of the Financial Services Emergency Management Logistical Team.
  • Maintains Procurement intranet page and serves as Content Manager for purchasing web pages including bid and RFP page. Maintain and update various contract templates as needed due to legislative updates/changes, format and/or Legal Department requested visions.
  • Maintains and updates listing of disbarred State and Federal vendors.

Knowledge, Skills, and Abilities

  • Considerable knowledge of modern governmental procurement principles, methods and procedures and various grades and qualities of goods and/or services being acquired.
  • Thorough knowledge of the methods and procedures used in preparing bid specifications.
  • Ability to monitor and stay abreast of changes in purchasing methods and practices.
  • Thorough knowledge accounting principles and methods of contracting in relation to purchasing needs.
  • Knowledge sufficient to interpret established rules and regulations and review work for compliance to standards.
  • Ability to independently administer and review work for compliance of moderate complexity and/or scope.
  • Ability to establish policy and procedures, propose procedural changes and policy revisions related to area of responsibility.
  • Ability to assess position of the County and vendors during negotiations, explore and develop creative alternatives and facilitate and implement resolution.
  • Considerable analytical and operational review skills. Ability to prepare and compile clear and concise financial and administrative reports.
  • Ability to establish and maintain effective working relationships with internal customers and outside vendors.
  • Ability to work independently in the absence of supervision and to exercise independent judgment and initiative.

Education and Experience

Bachelor’s degree in public administration, business administration, accounting, finance or related field and 3 years of progressively responsible experience in purchasing work, preferably in a governmental setting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Business Officer, Wake County (closes 3/26/19)

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Closing:  March 26, 2019
Hiring Range:  $55484 – $77,678 annually

Wake County Department of Housing Affordability and Community Revitalization’s goal is to ensure that quality affordable housing is available and accessible for all Wake County residents. As the population and economy continue to grow in Wake County, the need for affordable housing development and preservation increases. Not only do more units of affordable housing need to be built, housing services must be provided to support families and individuals to access or maintain safe, decent, affordable housing.

Affordable housing is also critical to preserving Wake County’s economic competitiveness by offering housing for workers at all income levels, supporting housing stability and economic opportunity for its residents, and furthering Wake County’s commitment to healthy and inclusive growth. The Department’s programs include Community Revitalization, Development Financing, Homeless and Prevention Services, Emergency Shelter, Support Services and Permanent Supportive Housing.

The Housing Administrative unit ensures the financial and programmatic compliance for Federal grant and locally funded programs focused on affordable housing, permanent supportive housing, and homeless services targeting low-to-moderate income households.

Duties and Responsibilities

An integral part of the Department of Housing Affordability and Community Revitalization, this position is responsible for implementing the financial aspects of the Housing Director’s strategic vision in coordination with senior leadership and direct reports.

Essential Functions include:

  • Ensures fiscal stewardship and financial compliance department-wide
  • Annual creation and daily oversight of a $27 million budget funded through Federal, State, and Local sources
  • Manages the Department’s contracts in coordination with the Finance Department and Attorney’s Office
  • Onboarding and personnel management in coordination with Human Resources

Knowledge, Skills, and Abilities

  • Detailed understanding of budgeting, financial management, and grant compliance with the skill to accomplish tasks and processes accurately, timely and through direct reports
  • Knowledge of appropriate business practices and procedures – allocate resources, plan procurement and oversee budgets and contracts to ensure the fiscal stability of the organization
  • Ability to provide effective department-wide financial leadership
  • Demonstrated ability to establish work expectations and monitoring staff performance
  • Ability to effectively communicate, both verbally and in writing
  • Demonstrated successful ability to generate and implement innovative solutions in work situations
  • Ability to manage several priorities simultaneously; Ability to establish and meet deadlines
  • Critical problem solving and analytical thinking skills to identify, negotiate, and facilitate solutions by taking action to improve existing conditions and processes
  • Ability to build solid cross-functional relationships internally and externally to identify and maintain partnerships and research best practices

Education and Experience

Required

  • Bachelor’s degree in Public Administration, Business Administration or related field
  • Two years of experience in administration
  • Equivalent education and experience combination accepted

Preferred

  • Four (4) years progressive responsibility up to the management of a department’s budget, finance, grants, and contracts
  • Supervisor or team lead experience including recommendations on hiring decisions, coaching/mentoring staff, and performance evaluation input
  • Experience interpreting policy; maintaining federal and state grant compliance
  • Experience in reviewing business processes and implementing improvements
  • Master’s degree in Accounting, Public Administration, Business Administration or related field