Purchasing Coordinator, Pitt County (closes 4/5/19)

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Closing: April 5, 2019
Minimum Salary:  $44,508 annually

Description

Under general supervision, performs procurement and administrative work in the Financial Services Department. Work primarily involves coordinating the purchasing activities of County departments to ensure compliance with North Carolina and Federal statutes and local policy while ensuring that the County receives the best return for money spent without sacrificing quality. This employee works with departments to prepare, evaluate and award Requests for Proposal (RFP) and Requests for Qualification (RFQ), and quotes for the procurement of various commodities and/or services. This employee also performs contract duties to include receiving contract documents from departments, assisting departments with evaluating, reviewing, processing, ensuring applicable compliance, routing contracts through the contract process and securing executed contracts. This employee assists with the credit card program, the sale of surplus goods, and provides training for departments. This employee will also oversee the County’s efforts with oversight and reporting compliance as it relates to historically underutilized businesses. This position reports to the Deputy County Manager/Chief Financial Officer.

Duties and Responsibilities

  • Works collaboratively with departments to assist, coordinate and manage the procurement of goods and/or services throughout the County.
  • Works with County Legal to ensure that all County procurement activities, including contracts, adhere to applicable laws and policies.
  • Works closely with County Engineer on construction projects. Assists in the preparation of formal bids and requests for proposals/requests for qualifications; assists with development of specifications. Prepares legal advertisements for review by County Legal. Coordinates and facilitates pre-bid conferences and oversees the opening and public reading of bids. Analyzes bid tabulations and contributes to bid award recommendations. Ensures items are prepared for Board consideration.
  • Manages the County’s vendor solicitation and registration activities. Notifies existing and prospective vendors of impending procurement needs and projects. Interviews potential vendors, registers all new vendors and monitors vendor database for accuracy and updates. Provides vendors with feedback on County satisfaction with goods/services and follows up on issues of delivery, cost or quality when they exist. Consults and negotiates with vendors.
  • Develops, revises and maintains County policies and procedures as it relates to procurement activities. Provides training to Department heads and related staff. Provides technical assistance. Updates and maintains the procurement/contract file system.
  • Prepares and submits “Historically Underutilized Businesses” (HUB) reports to the State, as required by law and/or rule.
  • Oversees the County’s credit and/or purchase card system and processes.
  • Coordinates the sale or donation of the County’s surplus property.
  • Prepares various procurement reports to aid in budget preparation, monitoring and evaluation. Will generate other reports as needed and requested.
  • Manages County contracts and ensures proper authorization is obtained prior to initiation, including, but not limited to governing board, manager, legal review, insurance coverage and pre-audit.
  • Serves as a member of the Financial Services Emergency Management Logistical Team.
  • Maintains Procurement intranet page and serves as Content Manager for purchasing web pages including bid and RFP page. Maintain and update various contract templates as needed due to legislative updates/changes, format and/or Legal Department requested visions.
  • Maintains and updates listing of disbarred State and Federal vendors.

Knowledge, Skills, and Abilities

  • Considerable knowledge of modern governmental procurement principles, methods and procedures and various grades and qualities of goods and/or services being acquired.
  • Thorough knowledge of the methods and procedures used in preparing bid specifications.
  • Ability to monitor and stay abreast of changes in purchasing methods and practices.
  • Thorough knowledge accounting principles and methods of contracting in relation to purchasing needs.
  • Knowledge sufficient to interpret established rules and regulations and review work for compliance to standards.
  • Ability to independently administer and review work for compliance of moderate complexity and/or scope.
  • Ability to establish policy and procedures, propose procedural changes and policy revisions related to area of responsibility.
  • Ability to assess position of the County and vendors during negotiations, explore and develop creative alternatives and facilitate and implement resolution.
  • Considerable analytical and operational review skills. Ability to prepare and compile clear and concise financial and administrative reports.
  • Ability to establish and maintain effective working relationships with internal customers and outside vendors.
  • Ability to work independently in the absence of supervision and to exercise independent judgment and initiative.

Education and Experience

Bachelor’s degree in public administration, business administration, accounting, finance or related field and 3 years of progressively responsible experience in purchasing work, preferably in a governmental setting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Business Officer, Wake County (closes 3/26/19)

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Closing:  March 26, 2019
Hiring Range:  $55484 – $77,678 annually

Wake County Department of Housing Affordability and Community Revitalization’s goal is to ensure that quality affordable housing is available and accessible for all Wake County residents. As the population and economy continue to grow in Wake County, the need for affordable housing development and preservation increases. Not only do more units of affordable housing need to be built, housing services must be provided to support families and individuals to access or maintain safe, decent, affordable housing.

Affordable housing is also critical to preserving Wake County’s economic competitiveness by offering housing for workers at all income levels, supporting housing stability and economic opportunity for its residents, and furthering Wake County’s commitment to healthy and inclusive growth. The Department’s programs include Community Revitalization, Development Financing, Homeless and Prevention Services, Emergency Shelter, Support Services and Permanent Supportive Housing.

The Housing Administrative unit ensures the financial and programmatic compliance for Federal grant and locally funded programs focused on affordable housing, permanent supportive housing, and homeless services targeting low-to-moderate income households.

Duties and Responsibilities

An integral part of the Department of Housing Affordability and Community Revitalization, this position is responsible for implementing the financial aspects of the Housing Director’s strategic vision in coordination with senior leadership and direct reports.

Essential Functions include:

  • Ensures fiscal stewardship and financial compliance department-wide
  • Annual creation and daily oversight of a $27 million budget funded through Federal, State, and Local sources
  • Manages the Department’s contracts in coordination with the Finance Department and Attorney’s Office
  • Onboarding and personnel management in coordination with Human Resources

Knowledge, Skills, and Abilities

  • Detailed understanding of budgeting, financial management, and grant compliance with the skill to accomplish tasks and processes accurately, timely and through direct reports
  • Knowledge of appropriate business practices and procedures – allocate resources, plan procurement and oversee budgets and contracts to ensure the fiscal stability of the organization
  • Ability to provide effective department-wide financial leadership
  • Demonstrated ability to establish work expectations and monitoring staff performance
  • Ability to effectively communicate, both verbally and in writing
  • Demonstrated successful ability to generate and implement innovative solutions in work situations
  • Ability to manage several priorities simultaneously; Ability to establish and meet deadlines
  • Critical problem solving and analytical thinking skills to identify, negotiate, and facilitate solutions by taking action to improve existing conditions and processes
  • Ability to build solid cross-functional relationships internally and externally to identify and maintain partnerships and research best practices

Education and Experience

Required

  • Bachelor’s degree in Public Administration, Business Administration or related field
  • Two years of experience in administration
  • Equivalent education and experience combination accepted

Preferred

  • Four (4) years progressive responsibility up to the management of a department’s budget, finance, grants, and contracts
  • Supervisor or team lead experience including recommendations on hiring decisions, coaching/mentoring staff, and performance evaluation input
  • Experience interpreting policy; maintaining federal and state grant compliance
  • Experience in reviewing business processes and implementing improvements
  • Master’s degree in Accounting, Public Administration, Business Administration or related field

Financial Analyst, Orange Water and Sewer Authority (closes 4/5/19)

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Closing:  April 4, 2019
Salary Range:  $54,130 – $88,358 annually

Orange Water and Sewer Authority (OWASA), a progressive water utility providing water, wastewater and reclaimed water services to the Towns of Chapel Hill, Carrboro and to the University of North Carolina at Chapel Hill, seeks qualified candidates for the position of Financial Analyst.

Duties and Responsibilities

This highly responsible, detail-oriented individual will assist with overseeing day-to-day operations of the Finance Department as well as training staff and reviewing work. Selected candidate will coordinate purchasing activities which include advising department managers, participating in bidding processes and developing and preparing records, reports and other documents ensuring accuracy, authorization and compliance with statutes and policy. Additional duties include processing payroll (through 3rd-party service provider), generating adjusting journal entries, analyzing and reconciling accounts and participating in software testing and process improvement.

Education and Experience

Bachelor’s degree in finance, accounting or business administration with three to five years of progressive accounting experience required. Ideal candidate will have a proven history of being a strong leader along with advanced computer skills. Experience in Dynamics GP a plus.

Finance Director, Town of Liberty (closes 3/21/19)

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Closing:  March 21, 2019
Hiring Range:  $48,400 – $52,000 annually

The Town of Liberty is seeking an experienced individual to join our team as the Town’s next Finance/Human Resources Director. Liberty is a charming, inviting and friendly rural Town in the Piedmont region convenient to larger cities, full of historical charm with a growing population of over 2,650.

Duties and Responsibilities

The successful candidate will perform professional and administrative work planning, organizing and directing the financial activities of the Town, including, but not limited to:

  • supervision of utility accounts, tax collections, customer service, accounts payable and receivable and payroll;
  • disbursement and accounting of municipal funds;
  • preparation of monthly, quarterly and annual reports;
  • works with the manager and department heads in preparation and administration of operating and capital budgets;
  • manages receipt and investment of all Town revenues;
  • assist auditors during annual audit and preparation of financial statements;
  • reports to the governing body regarding the financial condition of the Town and prepares budget amendments;
  • assist with grant administration.

This position is also responsible for oversight of the employee benefit plans and maintaining personnel records and reports.

Knowledge, Skills, and Abilities

  • Thorough knowledge of North Carolina General Statutes and ordinances governing municipal financial practices and procedures including municipal accounting and budgeting.
  • Knowledge of purchasing and budget policies and procedures.
  • Ability to evaluate complex financial systems, formulate and install accounting methods, procedures, forms and records and skill in the use of spreadsheets for tracking and analysis.

Education and Experience

Bachelor’s Degree in Accounting, Finance or directly related field and a minimum of 5 years experience, preferably in a local government setting some supervisory experience preferred.

Certified Local Government Finance Officer or Certified Public Accountant preferred.