Division Chief of Administrative Services, City of Alexandria, VA (closes 4/24/19)

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Closing:  April 24, 2019
Salary Range:  $76,146 – $125,165 annually

Description

The Department of Transportation and Environmental Services (T&ES) is seeking a Division Chief of Administrative Services who oversees the budget, operations capital and special projects.  This position directs analysis of contract and grant expenditures in coordination with the Division’s fiscal team and departmental program managers. The Division Chief will direct planning and inspection, research and data analysis for the Department and establish or revise management methods and procedures to improve work flow, simplify reporting, and reduce costs.  In the spirit of continuous improvement, the Division Chief will monitor the Department’s operational effectiveness, select program areas for inspection and analysis and perform or participate in audits to assess fiscal or operational conditions.

Duties and Responsibilities

  • Represents the City, together with the Department Head, at legislative sessions before the City Council;
  • Directs the activities of a division which include highly complex fiscal operations such as accounting, purchasing and development of annual operating, capital and special revenue funds, manages and directs preparation of operating and capital improvement budgets, budget requests and justifications;
  • Oversees the dissemination of related budget information to include that provided by contractors, procurement, travel reimbursements and grant management;
  • Directs planning and research of data processes and data analysis to establish or revise management methods and procedures to improve workflow, simplify reporting procedures, reduce costs and meet professional accreditation standards and legal requirements;
  • Provides expert counsel to senior management and professional colleagues on the fiscal management of large-scale transportation infrastructure, and public works projects and operations;
  • Coordinates and controls the Department’s purchasing activities, establishes priorities, prepares reports and administers compliance of purchasing laws and guidelines;
  • Assesses the department’s administrative needs and problems, and reallocates or secures resources to meet those needs, identifies skill gaps and provides appropriate training for the team;
  • Supervises, establishes and maintains efficient grant lifecycle tracking procedures for applications, expenditures, and reimbursements;
  • Identifies, assesses and prioritizes risk which allows the department to methodically and efficiently apply resources to minimize, monitor, and control the probability and/or impact of unfortunate events;
  • Performs other duties as required.

Qualifications

Minimum

To qualify for this position, all candidates must possess a two-year college degree; five years’ experience in Administrative Management in a large organization with experience preparing and managing budgets, policy and procedure development, administering human resources, supervising professional and support staff, and providing guidance and direction; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred

To be considered as an ideal candidate, one should also possess a Four-year college degree in Human Resources, Public Administration, or Public or Business Administration; five (5) years’ experience developing, monitoring and managing budgets and fiscal operations; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.