Purchasing Agent, Orange County (closes 6/16/19)

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Closing:  June 16, 2019
Hiring Range:  $46,362 – $61,165 annually

The Orange County Finance and Administrative Services Department has an opening for a Purchasing Agent. Under general supervision, an employee of this class is responsible for directing the competitive bidding process and overseeing the management of contractual agreements for the purchasing of equipment and supplies for County in compliance with County, State and Federal requirements; responding to a range of inquiries regarding procurement processes or bid status and has a leading role in procuring goods and services. Responsibilities involve implementing public purchasing policies to ensure compliance with all federal, state and local laws, rules, procedures and regulations, interpreting policies, regulations pertaining to purchasing and disposal of surplus property; coordinate the process by determining the need for bids, developing the specifications, overseeing the advertisements, the evaluation, and making recommendations as necessary.  The work is performed under the general supervision of the CFO/Finance Director with considerable leeway for the exercise of independent judgment and initiative in work methods. Considerable latitude is given for the exercise of independent judgment. Supervision is not an essential duty of this position. Does related work as required.

Duties and Responsibilities

  • Directs and controls the operation and management of the County’s centralized purchasing system to provide for the efficient acquisition of County goods and services;
  • Implements public purchasing policies to ensure compliance with all Federal, State and local laws, rules, procedures and regulations;
  • Coordinates with County Departments on the issuance of Request for Proposals and Request for Qualifications;
  • Ensures County compliance with state laws and regulations pertaining to purchasing and disposal of surplus property and coordinates the process by determining the need for bids, developing the specifications, overseeing the advertisements, the evaluation, and making recommendations as necessary;
  • Serves as the Purchasing Card Administrator for the County;
  • Provides guidance to County Departments on purchasing requirements;
  • Supervises the preparation of competitive bids on all purchases of materials, supplies and on all contracts for the purchase, repair, maintenance, rental and service of equipment to ensure compliance with State and County laws, goals and policies;
  • Establishes and enforces standard specifications for County equipment and supplies, to ensure quality and foster competition;
  • Conducts research and market studies in order to recommend more efficient alternatives for meeting County goals and objectives;
  • Establishes priorities for the assignment and completion of routine and special purchasing projects for County departments;
  • Monitors departmental purchases to ensure consistency with County objectives;
  • Authorizes and directs transfers of supplies, materials and equipment among departments;
  • Sells or leases any surplus, obsolete or unused supplies, materials, and equipment under rules and regulations established by Local Law of the County Board;
  • Oversees the maintenance of a perpetual, automated inventory of supplies and equipment;
  • Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email and database software in performing work assignments;
  • May perform other incidental tasks, as needed.

Knowledge, Skills, and Abilities

  • Thorough knowledge of modern purchasing methods and procedures;
  • Thorough knowledge of the public competitive bidding process;
  • Thorough knowledge of acceptable and legal business practices dealing with vendors including the understanding of legal aspects and procedures as they relate to the competitive bidding process and contracts;
  • Knowledge of purchasing best practices, policies and procedures;
  • Knowledge of strong functional and moderate technical skills in business system applications and Microsoft Office;
  • Ability to effectively communicate effectively verbally and in writing;
  • Ability to apply and interpret established Federal and State rules and regulations; maintain records and prepare reports on tabulations from purchasing records;
  • Ability to interact with all levels of staff exhibiting professional discretion, confidentiality, and high ethical standards;
  • Ability to build consensus, work in a collaborative manner while promoting a culture of teamwork, customer service excellence, and integrity;
  • Ability to demonstrate strong time management skills and a demonstrated understanding of expected delivery dates and the tasks necessary to achieve objectives;
  • Ability to provide prompt, high-quality customer service to members, staff, vendors, and internal/external customers;
  • Ability to help team members and customers embrace processes, procedures, methodologies, and solutions;
  • Ability to thoroughly research issues in a timely manner, identifies and suggests solutions, and proactively implements corrective steps;
  • Ability to analyze work, set goals, develops plans of action, and utilizes time effectively;
  • Ability to train and guide the work of others;
  • Ability to analyze and resolve complex problems;
  • Ability to understand and interpret statistical report;
  • Ability to maintain a high degree of confidentiality; good judgment; resourcefulness; professional and personal integrity; dependability; tact; and courtesy.

Education and Experience

Bachelor’s Degree in public administration, business administration, finance, or other closely related field, and five (5) years of high level public procurement and purchasing experience including the writing and negotiating of procurement and contractual agreements or equivalent combination of education and experience.

Certifications as a Certified Public Procurement Officer (CPPO) or Certified Procurement Professional (CPP) or other related certifications are preferred.