Sr. Budget & Management Analyst, Wake County (closes 7/19/17)

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Closing: July 19, 2017
Salary Range: $61,032 – $109,858 annually

Wake County Budget and Management Services is expanding our office with a newly created Senior Budget and Management Analyst position, as well as recruiting for a Budget Analyst. The Senior Analyst is a new position and new classification for BMS, and we are thrilled to add this leadership opportunity for someone who has a couple of years of budget experience and is looking to move into a role with greater responsibility.

Wake Budget and Management Services seeks motivated and talented professionals to join our team. We’re looking for more than a number cruncher. We seek team players who can collaborate with others to help build a budget for our fast-growing county, which is growing by 67 people a day. A passion for public service is essential and an ability to excel with Excel is needed, too.

Description
The Senior Budget and Management Analyst will collaborate with departments to develop, evaluate, and analyze county operating and capital budgets, lead and serve on county-wide special projects, and help effectively communicate information throughout the organization. The role will reflect a higher level of responsibility, expertise and leadership for organization-wide analyses and projects.

  • Manage a portfolio of assignments consisting of a combination of operating departments, capital programs, special revenue, enterprise funds, and serve as functional leads. Assignments will include complex department budgets with diverse and evolving funding streams; require more complex financial modeling and performance evaluation; involve collaboration with elected or board-appointed department leadership; and assignments with critical outward-facing coordination, communication, and presentations with external agencies.
  • Assist in the development of the County’s annual operating and capital budgets.
  • Use budget software to capture and evaluate requests. Manipulate data and develop a command of the Financial, Budgeting and Human Resources ERP system, as well as other systems.
  • Evaluate funding and program requests, develop alternatives in collaboration with department staff, and recommend prioritized strategic options.
  • Develop and perform county-wide revenue and expenditure projections.
  • Monitor budgets throughout the fiscal year, working with County departments, outside agencies, etc., to ensure funds are used in alignment with established goals, guidelines, and strategies.
  • Review and execute budget adjustments, contract approvals, and position authorization actions in accordance with organizational policy.
  • Provide management consulting and analysis to the County Manager’s Office and departments.
  • Assist departments in achieving goals and objectives by providing programmatic counsel and analytical support.
  • Serve on master planning, County-wide policy planning, RFP development committees, among others.
  • Work with Budget team to draft budget message, publications, Board work session materials, Board agenda items, and other strategic communications.
  • Lead or provide staff support to investigate county-wide issues.
  • Conduct special projects.

Job Duties

  • Manage day-to-day administrative operations of the Budget Office to include screening and referring callers, maintaining calendars, scheduling budget related appointments for city-wide stakeholders, locates and provides information to stakeholders, maintains the department filing system, types, prints, and distributes departmental correspondence, makes travel arrangements, orders supplies, distributes mail and maintains records and filing system.
  • Coordinate accounting functions for department by properly coding invoices for payment, posting to ledger, reviewing expenditure reports, creating expense analysis, and processes payroll for personnel.
  • Assist Senior Budget Analysts with data gathering, analysis, development and implementation of city-wide budgets, proposals, policies, procedures, contracts and operations throughout the city as it pertains to the Budget and Research Office
  • Coordinate preparation of the financial system budget module and GMBA accounts to include system maintenance, security authorizations, worksheet development, report running, budget entry preparation, salary projections, and position control
  • Assist with the preparation, data collection and presentation of research projects (emphasis on survey research) and prepares templates for written and oral reports
  • Assist in developing and analyzing departmental performance measures, as well as city-wide strategic plan outcomes by compiling and interpreting data and coordinating data gathering with city-wide staff.
  • Conduct and run canned data queries for city-wide staff using the financial system.
  • Assist with departmental budget items and filter questions from stakeholders interpreting the financial data presented in the financial system, adopted budget publication, city strategic plan etc.
  • Assist management in development and recommendations of major policies, procedure, services and projects.
  • Assist in managing and maintaining the Budget Instructions Manual, Internal Budget Process Manual, Appropriations log, GFOA award, submitted budget documentation.
  • Assist in the production of the budget document and budget information on the web to include layout recommendations, proofing, supplemental information and other explanatory information.
  • Other duties may include preparing or planning special projects, serving on various committees, and assisting other departments with various duties.

Knowledge, Skills, Abilities, and Competencies

  • Teamwork and Interpersonal Skills – Ability to actively participate as a team member to achieve goals; with Budget and Management Services, Wake County government and external partners. Ability to build and to maintain ongoing, collaborative relationships with others to achieve continuous incremental improvement toward shared outcomes.
  • Customer Focus – Ability to assess options transparently and to collaborate with candor with stakeholders. Optimize solutions to balance citizen, Board and county executive interests.
  • Personal Accountability – Ability to be relied on to ensure deliverables are completed on time and as communicated. Ability to monitor programs and activities independently and to recognize when your work impacts others. Ability to manage routine activities with little supervision.
  • Project Management – Ability to establish and carry out a timeline of tasks to accomplish an intended outcome and timeline. Ability to ensure actions are performed to achieve intended project results.
  • Flexibility – Agility in adapting to change. Resilience and persistence to continue to adapt in a high-growth environment. Ability to adjust course when provided feedback or circumstances change. Ability to triage priorities when responding to multiple deadlines.
  • Problem Solving – Ability to identify problems, determine appropriate and possible solutions, and actively works to resolve the issues.
  • Communication – Ability to convey information clearly and concisely to various audiences – from large groups to individuals – both verbally and in writing, ensuring they understand the information and the message intent. Ability to listen actively and respectfully, to confirm mutual understanding, and to respond appropriately. Willingness to ask for assistance and clarification.

Minimum Requirements
Bachelor’s degree in Finance, Public Administration, or related field and four years of experience in financial, budgeting, management or policy analysis; or equivalent.

Preferred Experiences, Skills & Training
Master’s degree in Public Administration, Public Policy or Business Administration and two years of experience working as a Budget Analyst in a centralized local, state or federal government budget or finance department or City or County Manager’s Office.