Closing: Open until filled
Hiring Range: $35,026 – $41,697 annually
Performs difficult paraprofessional accounting, fiscal and administrative duties in the Finance Department for the City. An employee in this class is responsible for a variety of paraprofessional accounting and fiscal duties and responsibilities. Examples of responsibilities include performing payroll data entry, accounts payable, balancing various City accounts, preparing a variety of analytical reports, monitoring bank accounts, and performing other responsible fiscal and office work. Work requires use of independent judgment and initiative and considerable knowledge of state laws as well as the Local Government Budget and Fiscal Control Act. Work is evaluated through conferences and by review of records and reports to determine the effectiveness of collection methods, legal compliance with applicable statutes, and by independent audit of the financial records.
Essential Duties & Tasks:
- Performs internal payroll function including proofing and calculating time sheets and cards for biweekly payroll; preparing payroll information and transmitting to payroll processing company; preparing a variety of bi-weekly, monthly, quarterly, and annual payroll reports and transactions; transferring data and payment to outside agencies which manage the retirement and supplemental retirement accounts for employees.
- Performs accounts payable responsibilities including processing invoices for payment; insuring proper payment authorization is obtained; maintaining vendor data base; preparing vendor checks; creating various financial reports.
- Maintains analytical spreadsheets detailing yearly expenses for specific vendors.
- Develops and maintains various vendor analysis reports including monthly fuel usage, quarterly vehicle service records, year-to-date revenue/expenditure comparisons, and others as assigned; reconciles and summarizes data for delivery to appropriate city staff.
- Prepares and transmits annual 1099 and 1096 forms for applicable vendors.
- Generates purchase orders from authorized purchase requests.
- Organizes purchasing process for departments and serves as resource to city staff as needed.
- Consults and assists with technical aspects of formal and informal purchases/contracts; advises on relevant bidding laws.
- Assists with development of capital improvements plan.
- Assists with submission of Comprehensive Annual Financial Report (CAFR).
- Maintains document management software database.
- Provides support for the information technology function by performing help desk tasks, troubleshooting, problem solving, and submitting issues to outside consultant when needed; communicates resolution to originating source; monitors and tracks for repetitive issues; suggests and develops process improvements.
- Backs up other office staff.
- Performs related duties as required.
Knowledge, Skills, and Abilities:
- Considerable knowledge of paraprofessional accounting principles and practices and fiscal reporting.
- Considerable knowledge of payroll principles, practices, laws and regulations, and City benefits information.
- Working knowledge of collection methods such as garnishments and wage attachments.
- Working knowledge of standard operating practices involved in modern office operation and public service.
- Skill and understanding of modern automated fiscal systems including financial package software and hardware, word processing, data base and spreadsheet development.
- Skill in public contact, customer service and collaborative conflict resolution.
- Ability to develop and maintain effective working relationships with the general public and other employees.
- Ability to comply with and explain financial policies and procedures.
- Ability to communicate effectively in oral and written forms.
- Ability to analyze and problem solve municipal information technology issues.
- Must be able to physically perform the basic life operational functions of fingering, talking, hearing, and repetitive motions.
- Must be able to perform sedentary work exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to move objects.
- Must possess the visual acuity to work with data and figures, performs accounting related tasks, operate a computer, do extensive research and reading.
Education and Experience: Graduation from an accredited college with a degree in accounting and considerable experience in accounting and/or payroll, preferably in a municipal or county finance office; or an equivalent combination of education and experience. Prefer Certified Local Government Purchasing Officer (CLGPO).
- Valid North Carolina driver’s license.
- May require possession of Notary Public.