Click Here For the Full Description and/or to Apply for this Position
Closing: 10/16/2020 11:59 PM Eastern
Hiring Range: $55,466 – $73,186 annually
Job Summary:
The purpose of this position is to oversee the Administrative Division of the Parks and Recreation Department.
Essential Functions:
Provide leadership to the Administrative Division. Train and develop staff to carry out their responsibilities according to the Town’s policy and standard operating procedures. Serve as a member of the department’s management team. Provide complex administrative support to Director and Assistant Director. Monitor Department’s FMLA and Worker’s Comp cases.
Oversee:
- Financial resources of the division including assisting with preparation of the department’s budget and direct oversight of administrative division budget;
- Contract development and review, accounts payable and accounts receivable;
- Development and implementation of Departmental policies and procedures; participates in developing department goals and objectives
- Establishment of administrative systems and processes for the department
- In person and on-line program registration, pass sales, facility booking and refund processing for the department; Fee Reduction program
- Program registration software (currently RecTrac) administration and training;
- Personnel actions from recruitment to retirement, payroll and provides benefit information;
- Marketing and sponsorship program, including department website development and social media utilization;
- Data management including employee, registration, sponsorship and other departmental data for reporting and decision-making purposes. Develops data reports as requested.
- Administrative and clerical duties in support of the department;
- Training and safety program;
- Volunteer and internship program;
- Support to Town Advisory Boards, committees and internal and external customers;
- Management of special projects;
- Performs other duties as required.
This position supervises the Marketing and Sponsorship Coordinator, Administrative Coordinator, and two Administrative Assistants and other positions as assigned.
Minimum Qualifications:
An equivalent combination of education and experience that would provide the required knowledge, skills and abilities to perform the duties of the job.
Knowledge of:
- Town and department policies and procedures
- Relevant state laws, and town ordinances
- Accounting principles and practices
- Budgeting practices and internal financial control procedures
- Principles, practices and trends of human resource management
- Computerized financial management practices and procedures
- Grant requirements
- Marketing principles and practices
Ability to:
- Interpret and apply policies and procedures
- Analyze complex and confidential issues and draw logical conclusions
- Establish and maintain effective working relationships with employees, customers and supervisors
- Communicate effectively orally and in writing
- Solve problems and make sound decisions
- Models behaviors that are consistent with our values of RESPECT
Education: A Bachelor’s degree in parks and recreation, public administration, finance, accounting or a related field.
Experience: Five years of experience in Parks and Recreation or in a related field that includes at least two years of supervisory experience and at least one year of experience in budget preparation and financial analysis.
Certifications, Licenses, Registrations: Possession of or the ability to obtain a valid NC driver’s license.