Closing: Continuous, with first review of applicants in mid to late January
Salary Range: $78,378 – $96,797 annually
General Statement of Duties:
Performs complex professional and administrative work in assisting with planning, coordinating, and supervising the preparation, implementation, and monitoring of the county’s budgets, strategy processes, data operationalization, and performance management initiatives.
Distinguishing Features of the Class:
An employee in this class assists with functions such as budget preparation, budget implementation, budget management, budget evaluation, county-wide strategy development, strategy implementation, data operationalization, business intelligence, continuous quality improvement, and other related functions. This position will serve as the direct supervisor of assigned departmental staff and second-level supervisor of other departmental staff. The employee will oversee the conduct of performance evaluations, training, hiring, discipline, and termination procedures as well as directly supervise management, professional, paraprofessional and support staff. Incumbent is assigned to serve as director in the absence of the director. Work is performed independently under the policy guidance and review of the department director.
Essential Duties & Tasks:
- Oversees and provides direct staff supervision including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
- Assists in managing the department’s budget and services and the overall county budgets and plans by ensuring compliance with related regulations, standards, and policies.
- Assists in managing assigned functions and initiatives that cross county departments and/or involve external stakeholders.
- Assists with the development of annual work plans which includes establishing and executing budget management projects.
- Optimizes the use of resources by identifying and implementing process improvements and opportunities to more effectively and efficiently deliver high quality services.
- Directs the work of department staff in completing assigned projects.
- Provides information to the Board of County Commissioners.
- Manages department and non-department budget accounts.
- Monitor and assists in the development of departmental and county-wide performance metrics, strategic plans, and related reporting systems.
- Assists leadership with developing strategies to align department and overall county operations with established strategic plans, missions, and visions.
- Addresses emergent issues at the direction of the county leadership.
- Identifies and addresses issues related to the financial health and operations of the County.
- Assist with management studies, operational analyses, performance reviews and audits, statistical reports, rate studies, comparative analyses, and economic condition analyses; and
- Perform related task as assigned and required.
Knowledge, Skills, and Abilities:
- Thorough knowledge of local government budget operations and of the assigned areas of responsibility, such as such as budget preparation, budget implementation, budget management, budget evaluation, county-wide strategy development, strategy implementation, data operationalization, business intelligence, continuous quality improvement, and other related functions.
- Thorough knowledge of the fiscal and operational policies of state and county governments.
- Knowledge of practices and methods of coaching and leading the work of others.
- Knowledge of principles and practices of program administration and management.
- Knowledge of best practices and trends of emerging technologies.
- Knowledge of principles and applications of critical thinking and analysis.
- Knowledge of conflict resolution and negotiation strategies.
- Knowledge of principles and practices of strategic planning.
- Knowledge of project management principles.
- Knowledge of principles and practices of group facilitation and building consensus.
- Ability to Supervise and evaluate staff performance.
- Ability to train, coach and oversee the development of staff.
- Ability to foster growth, creativity, and accountability in fellow employees.
- Ability to provide direction to others in order to meet standards.
- Ability to provide project/program management, organization and logistics coordination.
- Ability to manage standards and quality assurance.
- Ability to work independently and apply competencies to a variety of situations.
- Ability to Exercise sound judgment in analyze situations and make decisions regarding a variety of fiscal and business management areas.
- Ability to evaluate complex administrative and operational problems and develop and recommend sound solutions.
- Ability to research and implement industry trends, solutions and best practices.
- Ability to direct the analysis, evaluation and interpretation of written materials and statistical data for reports and recommendations.
- Ability to author and edit complex reports and documents.
- Ability to establish and maintain effective working relationships with employees at all levels, elected officials, external partners, and the public.
- Ability to facilitate group discussions and build consensus using persuasive reasoning.
- Ability to manage budgets and allocate resources to achieve strategic objectives.
- Ability to exercise political acumen, tact and diplomacy.
Bachelor’s degree in public administration, accounting, business administration, economics, public policy or a field closely related to one of the county’s services and six years of progressively responsible experience in budget development, budget management, and/or budget evaluation and/or local government operational management, including project, program, or systems planning. OR Master’s degree in public administration, accounting, business administration, economics, public policy or a field closely related to one of the county’s services and four years of progressively responsible experience in budget development, budget management, and/or budget evaluation and/or local government operational management, including project, program, or systems planning. Two years of supervising or leading, coaching, and managing the work of others to produce quality outcomes is required.
Master’s degree in public administration, accounting, public policy, business administration, or a related field and relevant local government budget and/or local government operational management experience sufficient to have a firm grasp of applicable regulations and structures.
Experience in evaluating, recommending, and implementing service and process improvements, using performance measures and data to assess and communicate the achievement of established goals and objectives, and familiarity with long-term operational and strategic planning.
Budget & Evaluation Officer Certification or ability to attain within 2 years of employment.
Physical Demands and Work Conditions:
Must be able to physically perform the basic life operational functions of fingering, and talking. Must be able to perform light work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Must possess the visual acuity to prepare and analyze data and figures, accounting, operate a computer terminal, and do extensive reading.
Special Note: This generic class description gives an overview of the job class, its essential job functions, and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job questionnaire with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.
May Require Driving
This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver’s license and that the driving record is compatible with the county’s driving criteria.
If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County’s vehicle use policy.