Deputy Chief of Budget, Albemarle County, VA (closes 6/29/21)

Click Here For the Full Description and/or to Apply for this Position

Closing: 6/29/2021 5:00pm EST
Hiring Range: $60,260 – $72,312 annually

Organization Description:

Albemarle County is one of the most desirable locations in Virginia and the nation, with an excellent school system, low taxes, low crime and unemployment rates, a skilled and educated workforce, and a wealth of cultural, historical, and recreational amenities in a beautiful setting. Albemarle County Local Government and Schools is the second largest employer in the Charlottesville/Albemarle area. It’s our mission to enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds. We deliver this in a diverse locality, with rural, suburban and urban characteristics. The Albemarle County Core Values are the foundation for all we do.

  • Integrity: We value our customers and co-workers by always providing honest and fair treatment.
  • Innovation: We embrace creativity and positive change. Learn about this from the People of Albemarle. Have you heard about our partnership for an autonomous shuttle in Crozet?
  • Stewardship: We honor our role as stewards of the public trust by managing our naturalhuman and financial resources respectfully and responsibly.
  • Learning: We encourage and support lifelong learning and personal and professional growth. We support our team through internal and external training opportunity. Check out our free in-house training opportunities.
  • Community: We expect diversity, equity, and inclusion to be integrated into how we live our mission. See how we’re living out this value in the Office of Equity and Inclusion 2020 Annual Report.

We take care of our team, offering employees BE WELL Albemarle support to provide opportunities to understand and follow an active lifestyle that promotes a culture of good health and wellness. Did someone say discounted gym membership, please? We take care of the environment, with a department dedicated to programs supporting Pollution Prevention (P2), Energy Conservation and other environmental initiatives.

Job Description:

The Albemarle County Department of Finance and Budget is actively recruiting an individual to serve in an important leadership role as Deputy Chief of Budget in the Budget Division reporting to the Chief of Budget. This person will actively collaborate across all departments as a trusted financial partner. They will provide excellent service that supports the effective stewardship of a wide array of County resources and activities. The Deputy Chief of Budget role may also serve as the Chief of Budget in their absence. Key aspects of this work include leadership, strong communication and listening skills, technical competency, and staff development.

The incumbent should be able to navigate through complex and changing Federal, State and Local environments. They will serve as an important bridge and collaborator between internal and external County functions, including middle and executive management and if needed they will engage with external constituents to ensure strong fiscal stewardship of mission critical efforts.

The successful incumbent will perform high quality fiscal analysis in the review, preparation, and management of budgeting and financial records. The incumbent in this position will be actively engaged in process improvement efforts as we review the way we work. Work is performed with a high degree of independence.

Essential Functions:

  • Communicates effectively and is able to proactively and positively facilitate across a diverse set of teams and functions with solid written, and verbal skills relevant to the audience at hand
  • Develops and manages operating, capital, and special revenue fund budgets for the position’s assigned areas of lead responsibility, including performing research and preparing summaries, analyses, and recommendations on budgetary requests and program proposals
  • Ensures budget alignment with strategic, organizational, and other goals and intended performance results
  • Conducts evaluations to ascertain that funds allocated have been expended as specified; assists in maintaining budgetary control over funds appropriated
  • Analyzes, reviews, and prepares a wide array of financial analysis work products and reports for strategic, annual, quarterly, and monthly reporting timeframes for the Chief of Budget, Chief Financial Officer, County Executive’s Office, Board of Supervisors, and other audiences as appropriate
  • Facilitates the County’s grant process in partnership with the Controller Division, including supporting general government’s efforts to consider, locate, identify, apply for, administer, and develop and manage the budgets for grants, and coordinate the administration of federal, state, and local grant revenues in accordance to applicable standards, regulations and guidelines;
  • Participates and assists in public hearings and meetings on the budget; may serve as primary contact to officials (both internal and external) to achieve fact-based and efficient communication
  • Proactively assists in maintaining and/or improving the budgeting, financial and accounting systems and processes, including participation in working groups that are tasked with major tools improvements and chart of accounts redesign and ensures coordination with other County processes, programs and systems
  • Rapidly produces ad hoc research and reporting correlated to special projects, processes or customer service improvements, and/or the strategic goals of a department or organization
  • Creates, maintains and proactively uses SOP(s) – Standard Operating Procedures and policies to ensure that work is performed in a high quality and consistent manner
  • Develops forms and instructions for the preparation of the budget; advises and assists in the preparation of budget estimates and supporting data
  • Highlights risks and opportunities to management where needed, proactively suggesting changes if required
  • May participate in accounting and closing activities as needed
  • Compliance to various standards, policies and contract activities – GASB, VPPA, COI, OMB, APA, OIG, FEMA
  • Other duties as assigned

Qualifications:

Education and Experience

  • A Bachelor’s Degree in a related field and a minimum of five years of experience involving the maintenance of complex budget, policy, grant accounting, financial, or statistical records required
  • Demonstrated experience with budgeting, financial planning and policy, grants or preferred
  • Demonstrated technical/information system competence is preferred
  • Experience in leading teams

Knowledge, Skills and Abilities

  • Knowledge of the principles and practices of public administration, with particular reference to governmental budget development and management and grant obtainment and management;
  • Knowledge of good research and other analytical research procedures and techniques; ability to analyze and evaluate financial information, proposed work programs, and budget estimates;
  • Ability to prepare reports and to present and interpret financial and statistical data in clear and concise form;
  • Ability to exercise initiative and judgment in analyzing organizational and procedural problems of a complex nature, and in making recommendations thereon;
  • Ability to communicate effectively, both orally and in writing, and to express ideas clearly and concisely to both individuals and groups, and in public; ability to deal tactfully and effectively with people, and to establish and maintain effective working relationships with staff, elected officials, and the public;
  • Ability to use a variety of state-of-the-art software packages including word processing, presentation, and spreadsheet programs, database programs, and project management software, and the Internet.
  • Knowledge of the laws, ordinances and regulations governing municipal financial matters, including Virginia Auditor of Public Accounts standards

Required Tools Experience: MSOffice Suite, including Excel (Pivots), remote collaboration tools like Microsoft teams, SharePoint, ERP’s

Preferred Tools Experience: Great Plains, basic SQL, Power BI, Microsoft flows (workflow tool), Excel Macros

Key Collaboration Points

  • Budget Division staff and other Finance & Budget Divisions, such as Administration, Controller/Accounting, Procurement, Real Estate, Revenue Administration, and Treasury
  • Chief Financial Officer
  • Departments’ directors, leadership, financial and other staff, including grant/award managers
  • County Executive’s Office leadership staff
  • Board of Supervisors and other elected officials
  • Regional and community partners and organizations
  • State and federal government staff, including grants administrators

Physical Conditions and Nature of Work Contacts: Works typically sitting in an office with occasional walking, lifting and other limited physical activities. Regular contact with leadership staff and elected officials is necessary. Occasional travel to visit program operations sites, other agencies, and to state and regional meetings is necessary.

Evaluation: Performance will be evaluated on ability and effectiveness in carrying out the above responsibilities.

Supplemental Information:

The hiring range for this position is $60,260 – $72,312 per year. Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

Process: For consideration please apply at https://albemarleva.tedk12.com/hire/index.aspx

EOE/EEO: Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.