Finance and Human Resources Administrator, Town of Duck (closes 7/2/21)

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Closing: 7/2/2021 5:00pm EST
Hiring Range: $56,000 – $60,000 annually

Job Description:

Performs complex professional and difficult administrative work in planning, organizing, and executing the financial and human resources programs of the Town. An employee in this class performs the disbursement and accounting of revenues and expenditures for the Town. Work involves general ledger accounting, general revenue collections, payroll, debt management, bank account management, investments, audit coordination, and significant participation in budget preparation. The employee is also responsible for maintaining the classification and pay plan. The employee must exercise considerable independent judgement and initiative in planning and directing the fiscal control system. Work is performed in accordance with established municipal finance procedures, local ordinances, Town policies, and North Carolina General Statutes. Work is performed under the direction of the Town Manager and is evaluated through conferences, reports, and by an independent audit of financial records.

Essential Duties & Tasks:

  • Plans, organizes, and performs Town fiscal operations including accounting of municipal funds, accounts receivable, payroll, and preparation of monthly, quarterly, and annual reports; audits,
    accounts payable and fixed assets.
  • Provides considerable assistance to the Town Manager in the preparation of the general operating and capital improvements budgets; reviews departmental budget requests for accuracy and justification of resource allocation and expenditures; works with the Manager in directing the formulation of Town financial policies and in the preparation of the annual budget.
  • Maintains a general accounting system for the Town; oversees maintenance of financial records for each department; maintains separate accounts for items of appropriation in the budget,
    including amount of the appropriation, amounts paid, unpaid obligations against the account, and the unencumbered balance.
  • Submits to the Town Manager and the Town Council periodic statements of the financial condition of the Town; advises the Manager and Council on fiscal matters.
  • Participates as part of the management team of the Town.
  • Works with the Town Manager and Department Directors to develop and maintain performance measures and report results to the Town Council.
  • Manages receipt and investment of Town revenues.
  • Reviews and monitors ongoing administration of budget, monitors revenues and expenditures.
  • Manages the Town’s bank accounts; reconciles accounts; performs cash management.
  • Performs payroll; audits time sheets and enters time and leave; prepares payroll file and transmits to bank for direct deposit; provides employees with payroll information; pays or coordinates
    payment of payroll vendors; prepares, reviews and reconciles payroll reports; tracks and evaluates leave and compensatory balances; prepares W-2s; maintains classification and pay plan up to date; uses personnel files in accordance with confidentiality and the General Statutes.
  • Reviews budget system and financial conditions and recommends methods of improvement.
  • Assists the auditors during the annual audit of Town financial records; working with the Town Manager, follows up on findings to improve financial systems.
  • Performs fiscal analysis, trend analysis, revenue forecasting, debt service planning, capital budgeting and planning, financial reporting, and related financial tasks.
  • Prepares and submits a wide variety of fiscal records and makes presentations to the Town Council regarding the fiscal health of the organization.
  • Maintains the Town’s personnel policies and, in coordination with the Town Manager and other members of the staff and makes recommendations for improvement.
  • Working with other members of the staff, helps to recommend and coordinate staff training and development activities.
  • Consults with the Town Manager, Department Directors, and other staff as appropriate to resolve complex and sensitive personnel matters.
  • Administers comprehensive human resources management programs including recruitment and selection, employee relations, equal employment opportunity, classification and pay, performance review and merit pay, and policy development.
  • Coordinates recruiting efforts and advertising of job vacancies; serves on various interview panels; maintains applicant records.
  • Ensures Town’s compliance with applicable federal, state and local statutes; advises the Town Manager on matters concerning human resources management and potential claims of discrimination; prepares summary reports for the Town Manager.
  • Performs related duties as required including special projects at the direction of the Town Manager.

Qualifications:

Knowledge, Skills, and Abilities

  • Knowledge of North Carolina General Statutes and of local ordinances governing municipal financial and human resources practices and procedures.
  • Knowledge of the principles and practices of public finance administration, including principles and practices of municipal accounting.
  • Thorough knowledge of the application of information technology to the work.
  • Some knowledge of modern and effective public sector principles and practices of human resource management and of related laws and regulations including FLSA.
  • Knowledge of the laws, regulations, Town policies and ordinances related to budgeting, purchasing and personnel.
  • Skill in collaborative conflict resolution, internal and external customer service excellence, and teamwork.
  • Ability to evaluate complex financial systems and formulate and install accounting methods, procedures, forms, and records.
  • Ability to design and prepare analytical or interpretative financial statements.
  • Ability to establish and maintain effective working relationships with the public, department heads, governmental officials, and with other Town employees.
  • Ability to conduct long range fiscal planning.
  • Accuracy and thoroughness in the analysis and preparation of financial records and reports.

Physical Requirements

  • Must be able to physically perform the basic life operational functions of fingering, feeling, talking, hearing, and repetitive motions.
  • Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift objects.
  • Must possess the visual acuity to prepare and analyze data and figures, perform accounting processes, operate a computer terminal, and do extensive reading.

Desirable Education and Experience: Graduation from a four-year college or university with a degree in accounting, public administration, or business administration. Preference given for those with a master’s degree in business or public administration and experience in public finance administration; or an equivalent combination of education and experience.

Special Requirement: Ability to obtain Finance Officer certification from the School of Government in the time frame established by the Town.

Supplemental Information:

Apply by submitting a letter of intent, Town application, resume, and professional references to Drew Havens, Town Manager, P.O. BOX 8369, Duck, NC 27949. Applications accepted through Friday, July 2, 2021, at 5:00 p.m. Town employment applications and the full job description are available at the links above, at the Town of Duck Administrative Offices, 1200 Duck Road, or by calling (252) 255-1234. The Town of Duck is an Equal Opportunity Employer.