Interdepartmental Funding Project Manager (ARPA Grant Manager), City of Asheville (closes 9/12/21)

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Closing: 9/12/2021 5:00pm EST
Salary Range: $64,105 – $96,158 annually

Job Description:

The City of Asheville is seeking a full-time motivated, experienced, and passionate professional to lead and manage all aspects of the American Rescue Plan Act (ARPA) funding awarded to the City of Asheville through effective investments and collaborations in support of City and community priorities and goals as the (ARPA) Grant Manager. This position will report directly to the Finance Director. This grant-funded position is anticipated through at least December 31, 2024, with the potential for funding to continue through 2026. The selected candidate will be eligible for City benefits for the duration of the assignment.

This is a professional position working independently and with an interdepartmental team to perform community engagement, planning, design, contract/grant administration, reporting, and other project management tasks. We are looking for a creative problem solver and energetic team member with excellent communication, facilitation, and organizational skills. Applicants must bring broad technical skills, extensive experience in grant and/or project management, and a strong passion for public service. The successful candidate may be eligible for an alternative work arrangement, including the possibility of working some of the scheduled hours remotely.

Essential Functions:

Plans and manages all aspects of ARPA funding received by the City of Asheville, including:

  • Leads an interdepartmental team in the development and implementation of a spending plan that ensures proper and eligible use of ARPA funding by:
    • Monitoring, tracking, and reviewing federal and state guidelines
    • Reviewing, submitting, and processing expenditure requests from all departments requesting the use of ARPA funding, ensuring audit, fiscal and performance compliance
    • Maintaining relationships with the State and other governmental agencies to remain abreast of changes in federal policy
  • Meets State and Federal reporting guidelines to document us of ARPA funding by:
    • Compiling, reviewing and submitting quarterly expenditure and descriptive reports to the U.S Treasury Department and the City.
    • Following up with departments about expenditures to ensure eligibility and proper documentation
    • Following up with Finance to ensure all expenditures are properly coded
  • Launches initiative to establish subrecipients and beneficiaries of ARPA funding by:
    • Collaborating internally with peers and leadership to create an application, evaluation, and approval process that meets established guidelines
    • Creating webinars/orientations and hosting office hours to provide support to possible subrecipients and beneficiaries
    • Establishing tracking documents for eligibility, expenses, and progress toward committed outcomes of approved beneficiaries and subrecipients
  • Monitors all subrecipients and beneficiaries of ARPA funding by:
    • Establishing and communicating reporting guidelines and timelines for all subrecipients and beneficiaries
    • Reviewing, editing, and approving all subrecipient and beneficiary reports
    • Following up with all subrecipients and beneficiaries about reports
    • Providing support to all subrecipients and beneficiaries through office hours
  • Performs special projects as assigned by supervisor and/or requested by departments by:
    • Assisting in the preparation of grant applications, submissions, and oversight as needed
    • Assisting with project management, financial tracking, and organization for other intergovernmental grants
  • Prepares and makes presentations as a representative of the City and serves as liaison on intergovernmental funding to citizens, committees, boards, citizen groups and other governmental agencies.
  • Oversees and facilitates public participation processes.
  • Participates in city-wide and department-wide team activities working on specific issues and assignments.
  • This job may have direct supervisory responsibilities.

Knowledge, Skills, and Abilities:

Knowledge

  • Knowledge of ethical guidelines applicable to the position as outlined by professional standards, federal, state and local laws or ordinances.
  • Knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.
  • Knowledge of the principles and practices of public and business administration.
  • Knowledge of grant writing, acquisition, management, and reporting.
  • Knowledge of current federal, state and local government grant and funding programs.
  • Knowledge of technical and administrative rules and regulations in the subject area.

Skills

  • Strong project management skills.
  • Excellent organizational and interpersonal skills.
  • Skill and proficiency with Google Suite and Microsoft Excel.
  • Ability and skills to develop, recommend, and implement effective plans and programs and objectively evaluate progress toward goals and timetables.
  • Must demonstrate excellent writing and oral presentation skills.
  • Must be a strong team leader in collaborative situations.

Abilities

  • Basic problem-solving skills to interpret compliance and report findings to management.
  • Communication skills to relay industry information regarding current issues and to present findings in such situations.
  • Ability to establish and maintain effective relationships with granting agencies, employees, and the general public.
  • Provide leadership and project management control on all aspects of assigned projects.
  • Think creatively for the primary purpose of increasing efficiency and effectiveness.
  • Interact effectively to analyze situations to pinpoint problems and assist with solving problems or identifying sources of obstacles with internal and external stakeholders.
  • Develop and maintain effective working relationships with managers, employees, contractors, consultants, and others encountered as required by work assignments.
  • Work both collaboratively and independently with limited supervision.
  • Prepare, administer, and monitor multiple and detailed project budgets and anticipate future budgetary needs.
  • Conduct comprehensive research on organizational policies and procedures, best practices and innovative techniques, and compile data into a formal report or make recommendations shared with others and often verbally presented.

Qualifications:

  • Bachelor’s degree in a related field.
  • At least three (3) years of relevant experience is required.
  • Applicants may substitute additional relevant experience for the required education.