Budget Analyst, Gaston County (closes 11/13/15)

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Closing: November 13, 2015
Hiring Salary: $21.40 – $33.17 per hour (Non-exempt / Eligible for overtime)

Essential Duties
The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform.

  • Plans and carries out budget procedures; attends budget meetings and public hearings.
  • Provides information on budget alternatives and recommendations to the Budget Director, County Manager, County Department Heads, County Commissioners, and to the public.
  • Conducts special studies requiring data compilation; analyzes and interprets information in oral and written presentations.
  • Assists department in preparing proposals and contracts, agenda items, and supporting information; explains policies and procedures; and gives advice on budget issues.
  • Responsible for monitoring budgets of departments which includes giving assistance in making transfers; reviews requisitions to determine availability of funds in the budget account for the proposed purchase; and ensuring compliance with established procedures.
  • Makes preliminary review for compliance with budget and administrative policy.
  • Assists in liaison with agencies performing public services under contract with the County.
  • Performs other related work as assigned.

Minimum Qualifications
Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Business Administration, or closely related field and at least two (2) years of experience related to budget and research. A Master’s Degree in Business Administration or Public Administration is preferred. An equivalent combination of education and experience will be considered. The candidate selected must undergo a criminal background check and pass a drug screening test prior to employment.

MINIMUM PHYSICAL OR ABILITY REQUIREMENTS:  Minimum hazardous working conditions or normal office environment.

Qualified applicants must complete an official Gaston County employment application.  Gaston County prohibits the supervision of relatives either by blood or marriage in the same department and hires only United States citizens and aliens authorized to work in the United States.  Applicants who are employed must provide proof of US citizenship or authorized alien worker status on first date of hire.

Sr. Budget & Management Analyst, Town of Cary (closes 11/11/15)

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Closing: November 11, 2015
Hiring Salary: $56,929 – $70,000

Description
The Cary Budget Office oversees a $300 million operating and capital budget. The Budget Office is staffed by the Budget Director, a Capital Program Manager, two Senior Budget and Management Analysts, a Budget Technician, and a part-time Intern. The Senior Budget and Management Analysts are responsible for the Town’s operating budget and this position currently is assigned Police, Utilities, Public Works, Fleet, Finance, Human Resources, and the Town Manager’s office. The position also develops the budgets for the Health & Dental Fund and Workers Comp/Self Insurance Fund.

Tasks

  • Prepares annual operating budget; assists departments in formulating their budget requests; forecasts revenues; estimates and projects expenditures; prepares budget documents;
  • Addresses budget execution questions and issues from departments; analyzes and monitors current year revenues and expenditures; handles budget adjustment requests;
  • Completes special studies and analytical projects; prepares information for Council budget reviews and work sessions;
  • Responds to budget questions from the Council and public;
  • Works with the Finance Department to complete the budget rollover process at the end of each year;
  • Completes submission to the School of Government’s Benchmarking Project;
  • Responds to surveys;
  • Coordinates the maintenance and improvement of our in-house budget software;
  • Sets up and maintains library of historical budget data in Excel format;
  • Serves as Pay Plan Manager; develops, maintains and improves the Town’s database used to calculate the annual compensation;
  • Maintains Operating Budget Database; directs, coordinates and resolves issues associated with the technical aspects of Microsoft Access database;
  • Conducts training for the operating budget database and pay plan database;
  • Handles reversions; analyzes the Town’s reversion (budget remaining at the end of each year) including which departments, key accounts, and estimating the future amounts according to trend data;
  • Undertakes specialized projects including (projects currently assigned to the open position are shown in italics, but assignments are subject to change):
    • Analyzes and projects health and dental insurance claims costs for the Town;
    • Analyzes, projects, and allocates insurance and bond costs for the Town;
    • Budgets for the utility expense; analyzes, projects, and allocates utility expenses for the Town involving rate assessment, allowing for new facility impacts, and ensuring actual charges are posted to the responsible departmental accounts;
    • Oversees nonprofit organization management; issues requests, handles those requests for funding upon receipt, and organizes all information received in an organized fashion;
    • Maintains staffing document; administers and maintains the Town’s official staffing document that is adopted as part of the budget ordinance each year;
    • Calculates the numbers and prepares all tables needed for the Koka Booth Amphitheatre annual report;
    • Updates the Transit summary each year that calculates ridership, budget and cost per trip;
    • Maintains Wake County Schools fee report;
    • Maintains the permit database; tracks monthly permit data for all Wake County jurisdictions as provided by the Wake County Revenue Department;
    • Completes required information for the Government Finance Officers Association Budget Award; answers all questions and addresses all issues related to the application.
  • Performs other job-related tasks as required.

Knowledge, Skills & Abilities
Thorough knowledge of the principles and practices of municipal administration and governmental budgeting; thorough knowledge of the laws and regulations governing municipal financial practices and procedures; thorough knowledge of research techniques and sources and availability of information; thorough knowledge of revenue forecasting and expenditure analysis; thorough knowledge of municipal operations; thorough knowledge of microcomputers and appropriate software packages; ability to analyze budgets, financial information, policies and procedures and make recommendations; ability to be organized and systematic in the work; ability to establish and maintain effective working relationships with department directors, supervisors, and employees; ability to express ideas clearly and effectively, orally and in writing.

Minimum & Preferred Qualifications
Requires any combination of education and experience equivalent to graduation from an accredited college or university with a degree in business administration, public administration, management science, or a related field and a minimum of five years experience in public finance or budget administration. A master’s degree in public administration, business administration or related field is desirable and may be substituted for experience.
Requires drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.

 

Strategic Initiative Analyst, Durham County (closes 10/30/15)

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Closing: October 30, 2015
Hiring Salary: $43,560-$78,408

Tasks
Performs professional and administrative strategic planning and change management work designed to improve County-wide community and governmental initiatives. Work is performed under the general supervision of the Strategic Initiative Manager. Assists with project management of performance measurement/management and
community/governmental strategic initiatives. Assists Budget and Management Services and other stakeholders to build and sustain performance measurement/management system. Assists departments with the development of performance measures and related reporting and works with a variety of internal and external stakeholders to develop feasible solutions to issues. Assists with the development of project communication and engagement strategies and assists with strategic planning, strategy implementation efforts, and innovation and process improvement strategies. Identifies, researches and analyzes no and low cost solutions to issues. Creates presentations and reports for the County Manager, the Board of County Commissioners and other officials as directed, including but not limited to performance data reports. Schedules meetings, maintains office records and provides clerical support for the office.

Knowledge, Skills & Abilities
Thorough knowledge of the organization and functions of County government; thorough knowledge of the principles of public administration and strategic planning; strong business, analytical, planning, interpersonal and critical thinking skills; ability to analyze community and administrative issues or approaches and offer sound recommendations; ability to plan and facilitate effective meetings; ability to define objectives, assign priorities, and meet completion deadlines; ability to clearly communicate complex material in writing and verbally in a professional manner; the ability to create and make effective public presentations; ability to gather, analyze, and evaluate information and to prepare concise and informative reports; and the ability to effectively collaborate with government officials, community agencies, the general public, and others at all organizational levels.

Master’s degree in Public Administration, Business Administration or Public Policy is preferred.
Requires any combination of education and experience equivalent to a graduation from an accredited college or university with a bachelor’s degree in public administration, business management or a related field and two years of professional administrative experience in government, business or non-profit sector.

 

Sr. Strategy and Budget Analyst, New Hanover County (continuous)

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Closing: This position is open until filled; however, the initial screening of applications received will begin Friday, October 9, 2015.
Hiring Salary: $58,962 – $79,599

Position Description
New Hanover County is seeking a Senior Strategy and Budget Analyst to become part of a dynamic, professional county organization with a clear vision as a vibrant, prosperous, diverse coastal community, committed to building a sustainable future for generations to come. This position is responsible for assisting the Chief Strategy and Budget Officer with the development, implementation, and management of the more than $300 million enterprise-wide budget to advance the county strategic goals and annual priorities.

Essential Duties
This position manages the process for the preparation, presentation and publication of the New Hanover County operating budget and directs a team of professional staff in this objective. Responsibilities include day-to-day management of the enterprise-wide operating budget, position control monitoring efforts, and management consulting and analysis services. The ideal candidate is a team player who possesses excellent communication skills, critical thinking abilities, collaborative problem solving abilities, and people development skills.

Knowledge, Skills & Abilities

  • Excellent organization, time management, and project management skills.
  • Ability to effectively build and maintain ongoing, collaborative, working relationships with co-workers and counterparts to achieve Departmental and County-wide goals
  • Ability to identify and solve complex problems; innovate, plan and implement change initiatives
  • Ability to tailor and adapt communications to the needs of the audience, verbally and in writing, to ensure understanding and build commitment
  • Must possess excellent verbal and written communication skills; experience developing and giving presentations to individuals and groups using a variety of media tools
  • Must be detail-oriented and possess strong analytical skills; ability to analyze large amounts of data to determine trends and make recommendations to leadership
  • Skill and ability in leading work teams and in developing the skills of others
  • Must have excellent interpersonal skills and a positive “can do” attitude
  • Ability to remain flexible to meet changing and sometimes opposing demands
  • Ability to demonstrate superior customer service, collaborative and consultative working style, integrity, and creative problem solving and commitment to innovation, efficiency and accountability

Qualifications & Experience
A Bachelor’s Degree in Public Administration, Public Policy, Business Administration or Finance and at least six (6) years of closely related, progressively responsible budget experience.

Proficiency in Microsoft Office products; working knowledge of budget and financial systems; thorough knowledge of principles of public administration including organization, public policy and fiscal management; Master’s Degree in Public Administration, Public Policy or Business Administration; experience in leading work teams; extensive project management experience; experience implementing budgets with a Human Resource / Finance / Budget ERP system (experience with MUNIS financial system a plus).

 

Sr. Budget Analyst, City of Gastonia (closes 10/30/15)

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Closing: October 30, 2015
Salary: $48,755 – $91,291

Position Description
Performs difficult professional and administrative work in the independent analysis and audit of financial data and operational procedures. Responsible for analyzing and documenting current cash management, budget and business procedures, recommending process improvements, and developing the functional and technical requirements related to Finance and Budget operations. Work involves assisting with the planning, coordinating and preparation of the City’s operating and capital budgets; the collection and analysis of departmental budget estimates and the monitoring of spending.
Work is performed with considerable independence and initiative under the general direction of the Budget Administrator but will also interact significantly with other divisions in Finance, as well as employees of other City departments, project managers and technical resources. Work is reviewed through conferences, periodic reports, and the effectiveness of programs and procedures.

Functions & Duties
Conducts a review and appraisal of departmental operations to determine compliance with applicable laws, ordinances, regulations and policies; advises the Budget Administrator and Director of Financial Services on a continuing basis of any Financial or other operations within the City which should be reviewed; responsible for assisting the Budget Administrator with the development, preparation, implementation and monitoring of the annual operating and capital budget; reconciles and analyzes funds and other financial data, gathers data for and prepares a variety of complex financial reports and performs specialty work as needed to present the City’s Annual Budget and the Comprehensive Annual Financial Report. Collects, analyzes and summarizes capital improvement program requests, reviews and processes budget modification requests; provides technical assistance to departments in areas related to budget preparation and implementation as well as the interpretation of financial data; assists contracted auditors in the annual comprehensive review of financial operations by furnishing necessary data and responding to specific inquiries; works closely with data processing and technology services personnel in using computer technology as a tool for financial analysis, audit and presentation; prepares and presents various financial or special project presentations to management and others in association with the Director of Financial Services. Performs related work as required.

Knowledge, Skills & Abilities
Considerable knowledge of governmental accounting principles, methods and techniques and the principles of public administration; knowledge of financial analysis and research methods and techniques; knowledge of financial record keeping and reporting; thorough knowledge of the laws, ordinances and regulations governing municipal finance and budget matters. Ability to analyze financial data and prepare reports; read and interpret state and federal financial regulations and communicate effectively, both orally and in writing. Ability to establish effective working relationships with employees in all departments, contracted auditors and governmental agencies. Considerable knowledge of computer operations, software utilized for finance-related functions as well as Microsoft Office Applications such as Word, Excel and PowerPoint.

Qualifications & Experience
Graduation from an accredited college or university with a Bachelor’s degree in Accounting, Finance, Public or Business Administration or related field and 4 to 5 years governmental experience; thorough understanding of financial analysis and reporting, internal controls and financial operations. Master’s degree in Accounting, Finance, or Public Administration and/or CPA certification preferred; and/or any equivalent combination of education and experience required to perform the essential functions. Possession of a valid driver’s license.

 

Budget & Administrative Coordinator, Orange County (closes 10/9/15)

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Closing: October 9, 2015
Salary: $36,219 – $59,346

Position Description
Under general supervision, responsible for assisting budget staff with the development, preparation, and administration of the County budgets. Coordinate all aspects of the compilation of the Annual Operating Budget, Capital Investment Plan and the Comprehensive Annual Financial Report. Facilitate all aspects of the Outside Agency funding and monitoring process. Receive and review all hard copy county contracts for the CFO for appropriate documentation; and serve as the administrative support for the Department.

Example Duties

  • Provide technical support to budget management team.
  • Coordinate meetings involving the County Manager, Department Representatives, Finance and Administrative Services Director and budget staff to facilitate preparation of documents.
  • Prepare public notices for publication in local newspapers regarding budget public hearings and other finance related actions and work directly with newspaper staff to make pricing arrangements and run date decisions.
  • Coordinate all Budget Work Sessions, working with Board of County Commissioners, County Manager, County Department Heads and budget staff. This includes designing meeting agendas, soliciting information to compile agenda abstracts, editing agenda abstracts for the CFO, making packets for attendees, organizing electronic version for commissioners and web publication.
  • Publish documents, designed by budget staff in electronic format for web. Publish print version of all documents. Attend all budget work sessions.
  • Collaborate with county and community partners to facilitate the annual funding process. Troubleshoot problem areas from the prior year’s process and integrates changes into agency requirements for the following year (e.g. changes to liability insurance coverage, reporting timelines).
  • Coordinate the receipt of approximately 60 agency applications to ensure applications have completed the 10-part application process. Secure additional information from agencies that have not submitted completed applications (approximately 50%)
  • Distribute application packages to the dozen Departmental Advisory Board groups (e.g. Social Services Board) that provide an initial program assessment of the applications
  • Review applications to ensure compliance with financial requirements.
  • Arrange and attend meetings with County Manager and staff to determine funding recommendations for the Manager’s Recommended Operating Budget.
  • Prepare and send agency performance agreements. Collaborate with partners to prepare performance agreements that reflect the funding application and outcome oriented evaluation measures.
  • Coordinate with departments to maintain the County’s Fee Schedule.
  • Provide oversight for budget availability payment.
  • Verification of existing fees and receiving fee change requests from departments to create needed revenue streams.
  • Update and prepare the County Fee Schedule for Board of Commissioners annual Budget Ordinance adoption, and prepare updates throughout the fiscal year when the Board of Commissioners approves new fees or changes to existing fees.
  • Confirm all fees at the beginning of each budget cycle for accuracy and ease of use by the Citizens of Orange County and the Board of County Commissioners.
  • Respond to inquiries from county residents, state agencies, county departments, local school systems, fire districts and not-for-profit agencies the county funds or those seeking funding.
  • Create department correspondence for review and signature of the CFO or Deputy Financial Services Director. This includes preparing invoices as needed to request funds from other government entities to fulfill revenue receipt.
  • Order supplies as needed, including those needed to publish all documents generated by the department. Process Requisition entries, and pay department bills. Process line item transfers in Munis as requested by departments.
  • Assist budget staff with monitoring the application process of outside agencies requesting County funds to include ensuring contracts are updated, obligations to the County are met and check Munis systems to ensure adequate funds.

Qualifications & Experience

  • Requires any combination of education and experience equivalent to a Bachelor’s Degree and one year of related experience or an Associate’s Degree in business and three years of related experience.
  • Knowledge of County government departments and functions.
  • Knowledge of governing principles of budget preparation and best practices
  • Knowledge of Office procedures, practices, and equipment, including computer operation
  • Knowledge of principles of interviewing and public speaking
  • Skill in analyzing and compiling statistical data.
  • Skill in organizing and prioritizing work.
  • Skill in interpersonal relations.
  • Ability to analyze budgets
  • Ability to interpret policies, procedures and requirements applicable to accepted financial and budget practices
  • Ability to communicate effectively both orally and writing
  • Ability to establish and maintain cooperative relationships with departments and outside agency providers.

 

Strategic Planning & Performance Mgr, City of Raleigh (closes 10/2/15)

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Closing: October 2, 2015

Position Description
• Provides expert strategic planning and performance management advice and assistance to the City Manager, City Council, City Departments, and the public.
• Supports the City Manager’s Office with organizational change efforts and development by assisting city staff in developing and implementing the citywide strategic plan, departmental business plans, benchmarks, performance measures and targets.
• Assists the City in developing and managing a performance management system, starting with the creation of performance measures and targets with the objective of a meaningful and robust performance reporting system.
• Partners with Budget staff and Internal Audit to identify opportunities for organizational performance reviews of City operations with the greatest potential financial, strategic or operations impact.
• Builds capacity and skills within the City for continuous organizational improvement.
• Assists the City Manager’s Office in reporting progress of the city’s strategic plan to the City Council and public.
• Serves as visible champion of City strategic planning and implementation efforts and communications both internal and external to the organization.
• Spokesperson to civic organizations and residents regarding the citywide strategic plan and organizational performance.
• Responds to inquiries from the press, City officials, and the public regarding the strategic plan and citywide performance.
• Identifies opportunities to promote the City’s policy objectives and community partnerships in alignment with the Strategic Plan.
• Makes recommendations regarding budget priorities to align resources to meet strategic priorities.
• Coordinates/Facilitates assignments and work related to strategic planning support and analysis among budget analysts. (May supervise staff.)
• Serves as Alliance for Innovation liaison for the organization.

Qualifications & Experience
Bachelor’s degree in public administration, business administration, or related field. Master’s degree in public or business administration is strongly preferred.
At least five years of increasingly responsible management experience with responsibility for organizational strategic planning and performance management, preferably in the public sector. Experience developing and facilitating cross‐ disciplinary teams and integrating meeting design principles. Experience developing and managing performance measurement systems that track and report progress on strategic plan performance outcomes. Knowledge of current best management practices in the field of strategic planning and performance measurement.

 

Budget & Management Technician, Durham County (closes 9/25/15)

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Salary: $36,000 to $64,800

Closing: September 25, 2015

Position Description
Assists in the preparation of the annual budget. Coordinates budget document development including format design, printing and distribution of budget materials to departments and agencies. Provides assistance with and coordinates the Non-Profit grant application and contract monitoring process. Assists in the annual Capital Improvement Plan review and update. Prepares reconciliation worksheets and budget reports. Reviews departmental request for accuracy, completeness and consistency with budget policies and procedures. Performs budget research and analysis as assigned. Knowledge of Microsoft Office with Excel proficiency and excellent oral and written skills required. Prior experience with SAP or similar ERP system is desired.

Qualifications & Experience

Requires any combination of education and experience equivalent to graduation from an accredited college or university with a bachelor’s degree in accounting, public administration, finance or related field and two years of budget or finance experience. Budget experience in local government is preferred.

 

Transit Grants Management Supervisor, Charlotte Area Transit (closes 9/9/15)

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Closing: 9/9/15

Position Description
This is a senior level position responsible for the management functions associated with grants that CATS receives from Federal and State government and other stakeholders. Charlotte Area Transit System (CATS) is the largest Federal grant recipient in the City of Charlotte. The position supervises a professional staff of financial/accountant positions and reports to CATS Grants and Debt Manager.

Duties and Responsibilities
Coordinates development, execution, usage and reporting of grants in compliance with applicable laws and regulations and in coordination with stakeholders, including project and budget/finance staff.
Specific duties include, but are limited to the following:
• Development of accurate grant applications in stakeholder systems (where applicable) in coordination with a variety of staff resources
• Responsibility for fiscal integrity of grant related documents, track the accuracy/eligibility of grant expenditures; application and proper accounting/reconciliation of receivables
• Coordination with City Departments on interfaces with accounting and general ledger activity
• Monthly, quarterly and other required reporting on grant activity for management and stakeholders
• Compliance with City accounting processes and systems
• Policies and procedures relative to all grant types and activity
• Participation of relevant training and other types of forums to enhance professional and technical knowledge of grant management
• Supervision of a professional staff

Knowledge
• Applicable Federal, State and local laws, codes, rules and regulations
• Public agency accounting and finance principles
• Project and construction management practices
• Federal and State appropriations processes
• Required financial controls and procedures

Qualifications & Experience
• Requires a Bachelor’s degree earned from an accredited four-year college or university; MBA/MPA preferred.
• Requires five (5) years of direct experience in complex financial analysis.
• Knowledge of Federal Circular 5010.1d, Federal Management Systems and program circulars is a plus.
• Requires two (2) years of progressive supervisory experience.
• Must be able to read, interpret, analyze and recommend effective solutions with respect to grants and contracts.
• Requires strong computer skills.

Applications must be submitted online. A separate resume and cover letter can be emailed to: gmyers@charlottenc.gov.

Development Services Fiscal Manager, City of Raleigh (closes 9/9/15)

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Salary: $49,481-$87,876

Closing: 9/9/15

Position Description:
Oversees and directs the preparation, issuance and ongoing management of the department’s annual operating and capital budgets, fees, revenues and overall business plan. Fiscal manager will serve as the department liaison regarding fiscal, budget, business technology and personnel-related issues for the department. Reviews and analyzes in detail departmental programs and operations; prepares recommendations to improve efficiency and effectiveness; assists in preparing recommendations for implementation.

Duties and Responsibilities:
Essential Duties and Responsibilities include the following (other duties may be assigned):
• Performs as the budget officer by compiling divisional budget requests to prepare the department’s budget request; supplemental programs and equipment requests; and transfer of funds requests. Performs other assigned duties including the preparation of budget notes and other special analyses and projects.
• Monitors department expenditures, revenues, and reserves. Maintains all financial records and handles all budget transfers and budget amendments. Coordinates major equipment purchases, such as vehicles and computer equipment.
• Supervises the day-to-day financial and business operations of the Department, including accounting, payroll, and financial reporting. Oversees and directs administrative staff in performance of the financial functions of Department.
• Prepares reports on the department’s financial position and conducts analyses. Researches and analyzes data on specific programs, procedures or problems. Analyzes raw data in order to devise improved methods of operations through conservation of supplies and equipment.
• Manages agency operating plan, measuring progress against the strategic plan. Assists with performance measurement development and tracking to ensure compliance with strategic objectives and budget goals.

Typical Qualifications:
Experience:
2 years of relevant experience to include professional experience communicating key financial or budget information to high level staff, executives, elected officials or the public and experience in staff, program or project management, preferably in a government setting. Applicants may substitute additional relevant education for the required experience.

Education:
Bachelor’s degree in business, finance, public administration, or a related field is required. Master’s degree in public administration, public policy, business administration, or related field of study is preferred. Applicants may substitute additional relevant experience for the required education.

Knowledge of:
• budgetary control and procurement;
• City and departmental policies and procedures;
• federal, state, and local laws and ordinances;
• personnel laws, regulations, and procedures;
• the principles of leadership and supervision.
• information gathering and analysis, and professional reporting methodologies.

Skills:
• Oral and written communications; Strong interpersonal skills to include collaboration and relationship building skills;
• Highly collaborative orientation, with outstanding diplomacy, analytical and organizational skills;
• Critical thinking skills, using logic and reasoning;
• Ability to weigh issues in an unbiased manner;
• Advanced analysis and Excel applications; ERP modules.